1. NEASC VISITING COMMITTEE CHAIRS' WORKSHOP
9:30 Everyone just introduce themselves
NEASC VISITING COMMITTEE CHAIRS' WORKSHOP

2. From all of your visits to other schools or from your own school’s visit, what makes a good team and visit?
From all of your visits or from a visit that your school had what makes for a good visit?
9:30 9:45 Introduction and open discussion regarding the question on the slide

3. Materials for the Day
And always remember that everything you need to do is in the Visiting Committee Chair's Checklist
9:45-9:50 Reference the materials for the day without going into much detail

4. The Goals of Accreditation are: School Improvement
9:50-10:00 Very quickly reference the goals of accreditation and our mission statement
The Goals of Accreditation are: School Improvement
Quality Assurance 

5. The Goal of Accreditation is Inspiration and Aspiration
10:00 talk about the potential of accreditation to transform

6. LEADING A VISITING COMMITTEE: WHAT IS MOST EFFECTIVE?
10:05-10:30 - Lead a discussion on this question either in small groups or as a whole and use in conjunction with the next slide
LEADING A VISITING COMMITTEE:  WHAT IS MOST EFFECTIVE?

7. 10:30 Discuss this question in conjunction with the slide ahead of it.
 WHAT LEADERSHIP & MANAGEMENT QUALITIES, SKILLS & ATTITUDES WILL BE MOST HELPFUL TO A VISITING COMMITTEE, A SCHOOL AND NEASC?

8. The Organizational or Pre-Visit Visit
10:30-
The Organizational or Pre-Visit Visit

9. Goals of the Organizational Pre-Visit
Help the school feel comfortable about the upcoming Visiting Committee
Develop relationship with Head of School, Self-Study Coordinator[s] and other key folks
Understand Head's goals for the school and hopes for the Visit  …  "How can this Visiting Team be most helpful to the school...."
Tour the building/campus, check on work space, understand the locations where meetings will occur; technology check
10:35-10:40 Reference the appendices of the chairs manual that refer to this section of the visit
Meet with person responsible for Visit Schedule; discuss schedule  procedures 
Visit hotel including meeting/work room; understand meal schedules, internet service

10. Scenario # 1:   The Head of School tells you he is very concerned about the attitude of his Board of Trustees
10:40-10:50 Large group discussion

11. 10:50-10:55
Communication is your primary responsibility between the Organizational Visit and the Team Visit

12. Be sure you have the final list of all Committee Members
Send introductory  s
Send questionnaires to Committee Members
Make Working Committee Assignments
Make sure all Committee Members have hotel details & contact information, your contact information and are clear about dates and times....and that the Visit will NOT be over until mid-afternoon Wednesday
Work our details of Master Schedule [Or Ask Assistant Chair to take this responsibility]
Check with school three weeks ahead to make sure details are set
Remind Committee to arrive FULLY PREPARED ON SUNDAY
Plan Sunday afternoon  & evening meetings
Anticipate comments to Committee, Sunday gathering, all-school meeting on Monday
10:55-11:05 Again reference the chair’s manual - appendices

13. 11:05
Be sure to allow yourself enough time to be THOROUGHLY FAMILIAR with the Self-Study  - Your detailed understanding is crucial to the success of the visit....

14. The Portal
11:05-11:10

15. 11:05-11:10

16. SUNDAY Arrive early, be sure hotel is set & work room ready
Greet folks as they arrive
Gather on time
Set the tone
Be sure everybody knows everybody
Set out the goals for the Visit
Preliminary discussion of school, principal themes, observations – all contribute
Tour
Attend opening session – all are working the room
Return to hotel 
Discussion of school & schedule for the visit and for Monday
11:10-11:15

17. Monday Day
Interviews, class visits, conversation, in-depth information gathering....the day is highly scheduled...
11:15-11:20 refer to appendices

18. 11:30-12:00

19. So What could go wrong ?
Scenario Two:  In the straw vote on the standards, several committee members stress.....
Scenario Three:  The Head of School stops by to brief the Committee on last minute developments....
12:00-12:20 Have the participants split into 2 small groups with each one taking a different scenario Then come back as a whole group

20. MONDAY
Scenario Four:  The Visiting Team arrives on campus to find that everyone....
12:30 Whole group discussion

21. Scenario Five:   In the morning, you had an appointment to meet with the Head of School who is new this fall....
12:40 whole group discussion

22. Scenario Six:  It is becoming increasingly apparent that several one-person departments at the school are weak.....
12: :00 small group

23. Monday Evening Roundtable discussion: what did we find?
 Are there any Standards that are headed toward completion?  
Are there any significant issues afoot
Each contributes to the work of the others
What remains to be done on Tuesday?
Establish Tuesday's schedule - in contact with school scheduler
Preliminary look at each Standard
Goals for each Standard clearly established -- what remains to be done?
1:00-1:10 Again use the appendices in the manual

24. Tuesday 
Scenario seven:  The Head of School pulls you over to comment that one of your committee members is coming off as nothing more than a heartless interrogator....
1:10-1:20 Use this and the next slide to break into two groups each one talking about a different scenario and then come back together after ten minutes

25. Scenario nine:  The Head of School comments that notes on the whiteboard workroom ...
1:20-1:30 discuss this scenario and the one before it as a whole group

26. Scenario Eight:  As you pass through the workroom after lunch with students, you overhear two Committee Members comment that they are essentially done....
1:30-1:40 discuss as a whole group

27. TUESDAY EVENING IS KEY TO A SUCCESSFUL REPORT
   A vitally important moment in the Visit! 
After a good – but reasonably quick dinner at the hotel or local restaurant....all return to the hotel meeting room
Interviews may be at an end, information may be fully gathered....
The Committee has been writing throughout the day...
Around the room...where does everybody stand?  What remains to be done? 
Second and serious look at Standards....is there ANYTHING pending?...
DRAFTS BEGIN TO SHAPE UP...PORTAL IS HUMMING....
Folks share their drafts....by Wed AM things will start to take final form....
TUESDAY EVENING IS KEY TO A SUCCESSFUL REPORT
1:40-1:50 again use appendices

28. Then....discussion & decision:
WEDNESDAY
9:30 or thereabouts....all gather in the meeting room, drafts completed – or nearly so.....If there are any final details to be gathered, these should be done before the group gathers...
Round the room discussion...questions, comments....
Then....discussion & decision: 
MAJOR COMMENDATIONS – NO MORE THAN FIVE
MAJOR RECOMMENDATIONS - NO MORE THAN FIVE
FINAL DISCUSSION AND VOTE ON EACH STANDARD
1:50-2:00

29. Discussion of Rating System:
Met 1
Met 2
Unmet 1
Unmet 2
2:00-2:10

30. LAST MOMENTS ON CAMPUS –
EXIT INTERVIEW
LAST MOMENTS ON CAMPUS – 
All SCHOOL MEETING?
FAREWELL TO COMMITTEE
2:10-2:20

31. The Chair's Final Responsibilities
1.  Edit the Report as needed
2.  Send it to the Committee with a VERY limited window to respond; THANK them for their work
3.  Send this draft to the Head of School for FACTUAL ACCURACY ONLY
4.  With all of this information, do final edit
5.  Push SUBMIT
6.  Complete necessary documents [See Appendix P, Q, R]
2:20

32. 2:30