1. Fairlington Green Association
Annual Meeting of the Council of Co- owners
September 26, 2018

2. Agenda
Roll Call
Administration: Proof of Notice of Meeting and Approval of Minutes
President’s Report
Presentation of FY19 Budget
Homeowners’ Forum
Nomination of Directors
Voting
Adjournment

3. Board of Directors and Property Manager
Jeannie Clarke, President
Jenny Mitchell, Vice President
Shelly-Ann Sinclair, Treasurer
Ron Wishart, Secretary
Mark Lansing, Member-at-Large
Christie Loveless, Property Manager, Cardinal Management Group, Inc.

4. Standing Rules for the Meeting
Co-owners will please withhold questions or comments until the reports of the officers and committees are complete.
Co-owners wishing to speak please raise your hands and wait until called upon before speaking.
Speakers are requested to stand, give their name and address, and speak so that all can hear.
Co-owners are allowed 2 minutes to make their point or ask their question. A co-owner may not speak again without permission of the Presiding Officer or a majority vote of owners present.
All remarks must be germane; no personal attacks will be permitted.
Please turn off all audible devices.

5. Administration Proof of Annual Meeting Notice
Approval of September 2016 Annual Meeting minutes
There are no September 2017 Meeting minutes as a quorum was not reached

6. Special Thanks Landscaping Committee Playground Committee
Pool Committee
Communications Committee
Tree Steward
Groundskeeper

7. What your condo fees support
Reserve contributions to maintain the beauty and integrity of the Green infrastructure, including parking lots, slate roofing, fencing, masonry repair, painting, etc.
Master Homeowners Insurance Policy
Landscaping and mature tree maintenance, including erosion control and drainage issues
Snow removal and salting/sanding
Monthly water and sewer bill
Sewer line maintenance
6 days-a-week trash pick up (and most holidays), weekly recycling, and monthly bulk trash pick-up
7 days-a-week pool facility (June-September)
Year-round tennis court

8. Community Issues Above normal rainfall
Undertook drainage projects and other remediating action
Subpar pool company
Addressed issues with management and will go out for bid for 2019
Lack of attention to detail on regular landscaping
Contract going out for bid
Playground removed for safety concerns
Reopen for discussion in Homeowners’ Forum and other venues

9. Unforeseen Expenses Drainage projects Erosion problems
Extra gutter cleanings
Roof repairs
Rotted wood replacement

10. Accomplishments in FY17-18
Hired full-time, onsite maintenance
Replaced fences and hardware for each unit, pool, and tennis court
Undertook painting and wood replacement in half the community units
Installed termite control system in common areas
Installed new pool motor
Added donated picnic tables outside pool

11. Upcoming Initiatives Community communication Enhanced Green Alerts
New maintenance reporting system
Retaining wall replacement
Significant mature tree maintenance and removal
Planting 21 new trees provided by Arlington County
Painting second half of community
Parking lot paving and striping
Sidewalk and curb replacement
Large building roof replacement
Quarterly gutter cleaning

12. Treasurer’s Report
Projected association balances as of August 31, (unaudited):
Members’ Equity Fund: $36,313
Reserve Fund: $915,250

13. 2019 Proposed Budget

14. 2019 Proposed Budget

15. 2019 Proposed Budget

16. Reserve Fund Contributions
Essential to maintaining the financial health of the association, and the property value of the community and its common assets
Every 5 years the association conducts a study of its reserve funding. Last reserve study update was completed in FY17 by Virginia law.

17. Homeowners’ Forum
Please raise your hand and you will be called on

18. Nomination of Directors
Jeannie Clarke
Brandi Koprowski
Mark Lansing
Jenny Mitchell
Ron Wishart
Kira Yeary
Write-in?

19. Voting
If you did not vote online or by mail, or if you would like to change your vote, please cast your ballot at the back of the room

20. Adjournment
Thank you for attending!