1. Russia and Caspian Region
Annual Regional Section Officers Meeting
Moscow 17 October 2018

2. Safety note and Ice Breaking

3. SPE PRESIDENT
Sami Alnuaim

4. Agenda Updates, important deadlines and things to keep in mind
Low section activity – analysis and further discussion
Common questions summing up

5. Updates

6. How to access
From sections home page click Sections Officers Resource Center
Follow direct URL:

7. Improved navigation Information is grouped under four main areas.
An index on the left hand side of each page, allows for easy navigation across the different pages

8. Improved navigation
Each page consist of expandable accordions to allow for user friendly navigation for pc as well as mobile devices.
Watch out for the quick links at the bottom of each page:

9. Improved content
Contains several new topics not previously covered in the operations manual, including information on membership strategy and planning your own events.
Over 25 new documents added to the SPE Connect Officer Community, including best practices, check lists, blog posts and template materials.

10. Important Deadlines Date Program 15 Feb
International awards nomination deadline
1 March
Regional awards nomination deadline
15 March
DL nomination deadline
Regional Student paper Contest – Submission open
1 April
Chapters annual report deadline
15 April
Stipend submission deadline
1 June
Section annual report deadline
Mid August
Stipends recipients announcement
1 September
DL nomination open
Mid October
Regional Student Paper Contest
Mid November
Stipend submission open
31 December
Sections Compliance deadline
Membership renewals deadline

11. Officer roster updates
It is very important to update your section officer roster in time!
Otherwise:
- You will not receive important information
- Section will be at risk (needs to have 3 key officers)

12. Finances Section Funds Rebates On account Under Moscow office account
Work with sponsors!
Rebates
$3 for each section member (min. $500)
$3 for each member from your chapters+ $250 for student support (even if you do not have sponsored chapter)
Min: $500, max: $10000
90 DAYS to claim your rebates, otherwise the amount will be forfeited.

13. InformZ Guidlines are on section officers resource center No fees
Use various layouts for your campaigns
Manage campaigns
Follow up your mailings
Guidlines are on section officers resource center
If you are not using InformZ:
- GDPR violation
- no rebates

14. COFFEE Break

15. SECTION: Low activity Discussion

16. No activity Not interesting No speakers No funding
No managers/colleagues support
Section is based on company (only DL lectures)
No ideas/ no time/ did not find what expected

17. Sections based On University
Pluses
Minuses
Ideas
Tomsk
26 members
64.52% retention
Based on TSU
Collaboration with students
No events
No finances
Small board
Connected events with Novosibirsk section
Regional Lecturers
Focus on students
YP platform development
Timan Pechora
41 members
59.26% retention
Based on USTU
University support
University events = section events
No section events
The same chair for many years
Technology Day
Finding funds program
SPEI event???

18. MONO SECTIONS (Based on one company) Pluses Minuses Ideas Perm
77 members
68.42% retention
Company support
Sponsored chapter
Enough funds
Count and quality of the events
Small board
Very low level of communication with students
Technology days
Regional Lecturers
Increasing the section board – work with YPs
SPEI event in Perm?
Ufa
44 members
60.34% retention
VERY MANY students in VERY ACTIVE AND STABLE chapters
Much funds
Was the program of regular meetings
Regular meetings program almost closed (human factor)
Low level of communication with students
Regular meetings program renewal
More active collaboration with students
Social events
Western Siberia
17 members
45.83% retention
Company support but not active
Only DL events
All other sections are far away
SPEI events attendance
YP platform development
Samara
30 members
59.46% retention
Experienced board
No company support
Student chapter was disestablished

19. Sections with young board members and with many companies in the region
Pluses
Minuses
Ideas
Tyumen
146 members
60% retention
Many companies
Young board
High rotation level
Not experienced officers
Decrease of activity
No event program
Technology days
SPEI events
Moscow
685 members
71.15% retention
Chair – ex RD
Much funds
Event program
Decrease of attendance
Meeting sameliness
Low promotion
Active promotion on social media
Mailings
Potential changes in board
Astana
278 members
79.06% retention
Active students
Social events
Low collaboration with other region
SPEI events count increase in the region
Regional Lectures
Atyrau
170 members
58.95% retention
Very active students
Many expats

20. MONO SECTIONS with very good support
(Based on one company)
Pluses
Minuses
Ideas
NorthWest Russia
97 members
64.37% retention
Very good company support
Many speakers
Annual event
Many active students
Membership decreases
Technology days
Regional Lectures
Surgut
27 members
74.19% retention
Company support
No own events (although plans exist)
Gomel
55 members
96.23% retention
Much funds
No sanctions area
No own events
No other companies in the region at all
International experts
Volga
158 members
80.35% retention
Same chair forever

21. Regional Lectures 2-3 speakers from section
Topics are actual for sections
List due 31 October

22. PLANNING Section development plan: short term due 1 November
Section development plan: long term due 31 December
Including:
Membership development plan (growth and retention)
Event plan incl SPEI events participation
Student development plan
Section collaboration development plan
Finding funds plan

23. Loyalty programs For Section officers Nominations: Best Chair
Best Program Chair
Best Membership Chair
Best PR
Best YP and Students Liaison
Prize: Lunch with SPEI President on the 2nd day of RPTC + Recognition during Regional Awards Ceremony (takes place on RPTC)
Question: Should we include creative nominations eg best video, best section event, best promotion idea etc
Program for all:
Recommend RL and got 1 year of SPE membership for free!