1. FY19 Grant Monitoring Process: Titles I, II, and IV
Federal Grant Programs Conference
November 2, 2018

2. Logistics – timeline, site visits Resources on our website
Today’s Agenda
Changes for this year
Logistics – timeline, site visits
Resources on our website
Monitoring procedures document
How to organize and submit materials

3. Titles I, II, IV monitoring will be combined this year
New for FY19
Coordinated Program Review is now Tiered Focused Monitoring – overseen by Office of Public School Monitoring (review every 6 years)
Federal Grant Programs Office conducts monitoring for Titles I, II, IV on same 6-year cycle
Titles I, II, IV monitoring will be combined this year
Title III is still monitored by Public School Monitoring and English Language Office

4. DESE reports out to districts in spring
Monitoring Timeline
Districts notified October 24, 2018 in memo from Federal Grant Programs Office
Materials due January 18, 2019
DESE reports out to districts in spring
Required follow-up due October 2019 (if there are findings)

5. Monitoring Site Visits
Districts notified of site visit in October 24 memo
One day site visit taking place Feb-April for selected districts
DESE may contact other districts for a visit after we review materials

6. Monitoring Resources

7. Monitoring Resources

8. Monitoring Resources

9. Monitoring Resources

10. Monitoring Procedures Document
Table of Contents

11. Monitoring Procedures Document

12. Monitoring Procedures Document
Description of required materials by tab

13. Monitoring Procedures Document
Appendix A: Review Criteria

14. Monitoring Findings Report

15. Organize Materials by Tab
Store your materials on a flash drive
Materials are organized by tab and submitted together electronically
Contact info for the district is included in word doc
Duplicate copy is kept for district records

16. Organize Materials
The filenames must be clearly labeled by tab - create a folder for each tab and place related information inside each folder
Save your files in Microsoft Word, Excel or PDF format
Include a Microsoft Word file containing contact information
Preparation will likely involve scanning some documents and converting them to PDF

17. Submit Materials to DESE
Mail your flash drive to:
FY19 Federal Grant Programs Monitoring
ATT: Margie Roberts, Resource Allocation Strategy and Planning
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148 OR
Drop off your flash drive in person at the front desk of the Massachusetts Department of Elementary and Secondary Education in Malden. Label ‘For Margie Roberts’.

18. Quick Tips/Reminders Date everything
If multiple Title I schools in district, make sure required documents are submitted for EACH school
Read monitoring procedures manual carefully!
Use our sample documents and revise as needed

19. Webinars November 13, 2-3pm November 14, 10-11am
Register:

20. For more information
Website: Phone: