1. The Asset Management Journey for Building Assets
Robin Alcorn, Engineering Technologist, Municipal Facilities Engineering and Environmental Services
August 2018

2. If you don’t know what you own, you can’t manage it.

3. LIFE CYCLE MANAGEMENT STRATEGY
195 Buildings
STATE OF
INFRASTRUCTURE
(Facilities)
FINANCIAL STRATEGY
141,000 m2
$372,000,000
LIFE CYCLE MANAGEMENT STRATEGY
DESIRED LEVEL OF SERVICE
75% of footprint

4. What do we own? Asset Registry Existing lists Staff Floors plans
Past projects
P.S.A.B
Site Visits

5. How to organize it?
BUILDING
CATEGORY COMPONENT
SIMPLE ASSET

6. Building Identification
Implemented Process
Added buildings to G.I.S. Added tags on buildings

7. Categories
Building inventory was categorized to quickly reference the buildings specific use. Each category is associated with a number.
01 – Stand Alone 02 – Recreation
03 – Blank (Future) 04 – Concert Site 05 – Animal Zoo
06 – Operation Centre 07 – Utilities
– Historical
- Fire
195
Buildings 141,211 m2
( SF)
(2017)

8. Components Site work Structural
Architectural Exterior Roofing * Architectural Interior Mechanical Electrical
Life Safety Specialty Systems*
Each building is divided into Components (Systems)
ASTM E Standard Guide for Property Condition Assessments
IRC’s Protocols for Building Condition Assessments
Capitol Planning Tool developed for Efficiency NB

9. Simple Assets Components are divided for a separate condition rating
Service Criteria
Simple Asset
Site Infrastructure Condition
External Doors Condition
Overhead Doors
Wall Finishes External Condition
Masonry
Windows Condition
Glazing
Superstructure Condition
General
Roof Condition
Roof Section
Substructure Condition
Fitout and Fittings
Floor Coverings Condition
Plumbing Condition
HVAC Condition
BAS Condition
Automation
Hydraulics Condition
Aesthetics
Electrical Condition
Lighting Condition
Security Condition
Security (access control, CCTV)
Fire Condition
Main Condition
Simple Assets
Components are divided for a separate condition rating

10. How old is it? G.I.S Dates back to the 50’s Past projects
Construction date
Building Age

11. How old is it? Each asset type could have a different installed date
Lesson Learned
Each asset type could have a different installed date

12. What is it worth? Replacement Values RS Means Insurance values
Past Project Costs
Industry Standards
P.S.A.B

13. (Architectural Exterior)
Cost Models
ELECTRICAL SERVICE
(Electrical
and Power Distribution)
SITE INFRASTRUCTURE
(Site Work)
parking lots excluded
BUILDING SUPERSTRUCTURE
(Architectural Exterior)
FITOUT AND FITTINGS
(Architectural Interior)
BUILDING STRUCTURE
(Structure)
MECHANICAL SERVICE
(Mechanical)
ASSETIC COMPONENT TYPE
(CMEL Categorization)
ROOF
(Roofing)
FIRE (Life Safety)
Shed ($5000,00)
Replacement
Model Type
STRUCTURE
SUB
STRUCTURE
SUPER
BUILDING
SITEWORKS
Exterior
Enclosur e
INTERIORS
Plumbing
Protectio n
Fire
% for
Roofing
Electrical
Component Name
Used $
Replacement
HVAC
RS MEANS CATEGORIES (2013)
Architectural Exterior x
22.0%
$ 1,100.00
A Fire Station (1 Story 6000SF)
11.70%
8.00%
19.40%
5.60%
12.60%
10.30%
18.40%
8.00%
4.50%
1.50%
Architectural Interior x
25.0%
$ 1,250.00
B Police Station (2 Story)
5.10% 7.00% 27.00%
3.40%
17.00%
9.00%
13.00%
13.00%
4.00%
1.50%
13. 0E0l%ectrica6.l5&0%Power Distri1b5u.0t0i%on
C Community Centre (10000 SF)
6.50%
0.0%28.00%$
0.0%20.60%$
8.50‐%
5.40‐%
9.40%
7.60%
4.00%
1.50%
D Office (1 Story)
9. 0L0i%fe Safe7.t6y0%
11.30%
6.90%
15.90%
18.30%
3.50%
1.50%
E Office (5‐10 Story)
3. 5M0%echa1n7i.c5a0l%
18.50%
2.00%
0.0%20.00%$
4.00‐%
14.00%
15.00%
4.00%
1.50%
F Warehouse (30000 SF)
23. 0R0%oofin1g3.00%
11.00%
8x.60%
10.5% 9.50%$
%.00
7.60%
13.00%
8.60%
1.50%
G Public Washroom
10. 1S0t%ructur7e.90%
24.30%
5x.30%
41.0%20.00%$ 21, %.00
6.30%
9.60%
3.00%
1.50%
H Parking Garage (5 Story)
8.8S0i%te W4o6r.k20%
15.60%
0x.30%
1.5%12.60%$ %.00
3.60%
7.40%
1.00%
1.50%
I Rink (30000 SF)
9.30% 29.00%
10.00%
6.00%
9.00%
9.00%
12.00%
11.00%
3.20%
1.50%
100%
$ 5,000.00
J Shed / Garage
41.00%
22.00%
10.50%
25.00%
0.00%
0.00%
0.00%
1.50% K
Commercial (Single Story)
26.00%
13.00%
6.80%
15.90%
10.60%
10.00%
11.60%
4.60%
1.50% L
Commercial (Multi Story)
17.00%
3.00%
8.40%
12.00% M
Residential
14.00%
25.00%
11.00%
25.50%
5.00%
0.00% N
Utility (minimal)
41.00%
22.00%
10.50%
15.00%
2.00%
6.00%

14. Total Replacement Value
$372,000,000
(excluding SS)

15. What condition is it in? Integrated Facility Study
Building Condition Assessment
Energy Audit
25 Year Capital Plan
33/187 Buildings 141,000m 2 Total 72%
104,000m 2 accessed

16. Facility Condition Assessment Program
Integrated Facility Study
In 2015, a consultant provided an Integrated Facility Study for 33 facilities.
This chart shows the impact these reports have had on each category of buildings.
Total Assessed 104,584 m2
72%

17. Adjusted based on condition
Roofing (sample)
Adjusted based on condition

18. Condition Rating
Score
Component Condition Breakdown
Time frame to complete requirement
New
Does not require work (new) 1
Good
Recommended (year 16‐25) 2
Fair to Good
Recommended(year 11‐15) 3
Fair
Recommended (year 6‐10) 4
Poor to Fair
Necessary, not yet critical (Year 3‐5) 5
Poor
Potentially Critical (year two) 6
Replace
Currently Critical (immediate)
Lesson Learned
Determine condition score before any reports are completed for consistency.

19. What should be done and when?
Restricted funding requires priority based decisions.
Mission Dependency Index (MDI)
75-100
Criticality of asset
45-65
0 - 40

20. Level of Service Component MDI LOW (0‐40) MDI MEDIUM (45‐65)
MDI HIGH (70‐100)
Site Work 4
Architectural Exterior 3 2
Roofing
Structure
Architectural Interior
Mechanical
N/A
Electrical & P ower Distribution
Life Safety

21. Condition rating of 4 20% of $100,000 = $20,000 for repairs
BLDG09007RFA is worth $100,000.00
Treatment
(Template Level)
Treatment Unit Cost
Treatment Criteria
MDI LOW (0‐40)
MDI MEDIUM (45‐65)
MDI HIGH (70‐100)
Treatment Name
LOS
Condition
Assessment 5% 3
N/A
4 or 5 n/a
6 anytime 4
N/A 5 2
4 or 5
Rehab 1
20%
Rehab 2
50%
Replace
100%
Condition rating of 4
20% of $100,000 = $20,000 for repairs

22. 25 Year Capital Plan (Roofs Only)

23. Capital Planning
High
High priority buildings
in good condition
High priority
building in poor
Regular occuring maintenance and
Stabilize, restore, renew & repair
Transfer or
designate for benficial use to other parties
Candidates for
diposal. The facility no longer supports the mission
low priority buildings in good condition
low priority buidlings in poor
condition
When we use the Condition Rating along with the MDI, we can determine some options.
Mission Dependancy Index (MDI)
MED
Low
0 6
Condition Rating

24. High Priority Buildings in Poor Condition

25. Future……….. Financial Strategies Continuous Improvement
Current funding available
Strategies for addressing shortfalls
Continuous Improvement
Facility Asset Management Plan
Facility Master Plans
Space analysis assessments

26. Robin Alcorn, FMP City of Moncton
Questions?
Thank-you
Robin Alcorn, FMP City of Moncton