1. Welcome! My Benefits Orientation
Great Benefits for Great People
PEOPLE
Benefits Orientation

2. Eligibility Requirements
Benefit
.75 to 1.0 FTE
Full-Time (30-40 hours per week)
.5 to .7 FTE
Part-Time (20-29 hours per week)
Casual Pool (or less than 20 hours per week)
Medical Y N
Dental
Vision
Flexible Spending Accounts
Life Insurance
AD&D
Voluntary Supplemental Life Insurance
Long-Term Disability
Cancer, Heart & ICU
LegalShield
403(b)
457(b)
Tuition Reimbursement
Employee Assistance Program
Benefits Orientation

3. Who Can Be Covered You Your Spouse Domestic Partner*
Your dependent children (including adopted and step-children) to age 26
You must complete the DP affidavit process before DP coverage can begin
Benefits Orientation

4. When Are Benefits Effective
First of the Month Following Date of Hire or Eligibility Date
Medical
Dental
Vision
Flex
Life Insurance
Company paid
Supplemental Voluntary Life guaranteed amount for newly eligible employees (Underwriting must be completed for excess life insurance and will be effective upon approval)
AD&D
LTD (1st of the month following 1 year benefit eligible status)
LegalShield
Washington National (Underwriting must be completed for coverage and will be effective upon approval)
Retirement Plan
Company Contribution in 403b plan (1st of the month following 1 year benefit eligible status)
Your Contribution
Benefits Orientation

5. Enrollment Deadline 31 days from hire date/date of benefit eligibility
Enroll online
Benefits elected are in effect as follows:
Flexible Spending Accounts – through July 31, 2014
All other elections – through July 31, 2014
Retirement Plan- Your contributions are in effect until you make a change
Once elections are made, there cannot be any changes made, unless there is a qualifying event.
Open Enrollment for next plan year will be in July for all plans.
Benefits Orientation

6. Qualifying Events (Contact Benefits within 31 days of the event)
Marriage, Legal Separation, Divorce, Death
Birth, legal adoption, or placement of a child in the home
Death of your spouse, domestic partner, or dependent child
Change of Dependent Child Status – your child reaches the age limit for coverage or they obtain other coverage
Open enrollment of a spouse or domestic partner
Benefits Orientation

7. Regular full time to regular part time status
Change of your employment status or the employment status of your spouse or domestic partner examples:
Regular full time to regular part time status
Regular part time to regular full time status
Casual pool to regular status or regular status to casual pool
Temporary to regular status or regular status to temporary
Beginning or end of Leaves of Absence
These are not all the Qualifying Events – Call Benefits to find out if your event is a Qualifying Event
Benefits Orientation

8. Health Insurance
Benefits Orientation

9. Dental
Benefits Orientation

10. Vision
Benefits Orientation

11. Flexible Spending Accounts
How They Work:
Set aside a portion of your paycheck before taxes are withheld
Money deposited into an account for you held with plan administrator
That money used to pay for
unreimbursed health care expenses
dependent day care expenses
Why Participate:
Saves you money because you don’t pay taxes of what you save
Benefits Orientation

12. Flexible Spending Account Limits Healthcare FSA
Maximum Annual Contributions: $2,500 for August 1, 2013 to July 31, 2014.
Eligible Expenses:
Deductibles, co-pays and other expenses not covered by insurance
Prescription drugs and medical supplies
Dental, orthodontics
Vision, eye glasses, contacts, eye surgery
Benefits Orientation

13. Flexible Spending Account Limits Dependent Day Care FSA
Maximum Annual Contributions:
$5, married/joint return
$2, married/separate return
Eligible Expenses: Child care, non-residential summer camps, and elder care that you find necessary to work
Eligible Dependents: A child under age 13 that you can claim as a dependent. A spouse or other dependent who is physically or mentally incapable of caring for self
Benefits Orientation

14. Know Your Plan’s Details
FSA elections only made at annual enrollment, when you join the company, or have a “qualifying event”
Use-it-or-lose-it Rule
Reimbursement options:
Debit Card
Online Claim Submission
Hard-copy claims mailed of faxed
Keep Your Receipts
Benefits Orientation

15. Life Insurance For You For Your Dependents Voluntary Life*:
Basic Life/AD&D (no cost to you)
Voluntary Life*:
1x salary
AD&D 2x salary
Spouse/Domestic Partner:
Voluntary Supplemental Life
$10,000 – $100,000 available guaranteed issue
$10,000 - $250,000 available guaranteed issue
$110,000 - $250,000 available if answer health questions
$260,000 - $500,000 available if answer health questions
Increments of $10,000
Child:
$1,000 (2weeks – 6 months)
$2,500 (6 months – 26 years)
* Must buy additional life on yourself to get for your dependent
* When you key in amount you will see premium
* Spouse/DP coverage can’t exceed employee’s voluntary life election
Benefits Orientation

16. Voluntary Supplemental Life
Special GUARANTEED ISSUE for Newly Eligible ONLY!
$250,000 guaranteed issue Employee Coverage
$100,000 guaranteed issue Spouse/DP Coverage
Child(ren) Coverage guaranteed issue
Future requests for coverage at Open Enrollment are subject to Evidence of Insurability
Benefits Orientation

17. Beneficiary Information
Benefits Orientation

18. Long Term Disability No Cost to You
Coverage is effective first of month following one year in a benefits-eligible status
PAYS 60% of base monthly earnings (not taxable) after being totally disabled for 180 days
Benefits Orientation

19. LegalShield Cancer/Heart/ICU
Benefits Orientation

20. Fidelity Retirement Plan
Benefits Orientation

21. Tuition Reimbursement
Eligibility-
Full-time & Part-time (20-29 hours/week)
6 months of service
Reimbursement-
24 College-Credit Hours per Fiscal Year
Prorated on assigned FTE status
1.0 to 0.9 = 24 hrs; 0.8 to 0.7 = 21 hrs; to 0.5 = 18 hrs
4 courses per semester limit
Reimbursement up to UNM regular in-state or CNM in-county rate (course fee reimbursement with itemized receipt)
Process-
Apply prior to class start date
See HR policy 370 – Tuition Reimbursement for details
Benefits Orientation

22. Additional Benefits
Benefits Orientation

23. My Annual (Vacation) Leave
10 days by end of your 1st year
Accruals prorated on hours worked (max 3.08 hours per pay period)
1 additional day for every additional year until accruals max at 20 days/year
Eligible to use Annual Leave after 5 months service
See HR policy 215 – Leave Annual for details
Benefits Orientation

24. My Paid Holidays 9 Paid Holidays per Year 1-New Year’s Day
2-New Year’s Eve Day or Day After N.Y.D.
3-Memorial Day
4-Independence Day
5-Labor Day
6-Thanksgiving Day
7-Thanksgiving Day After
8-Christmas Day
9-Christmas Eve Day or Day After Christmas Day
Up to 8 paid hours per holiday based on normal schedule
See HR policy 225 – Leave Holiday for details
Benefits Orientation

25. Sick Leave 7 Days Minor Sick Leave Accrual per Year
Accruals prorated on hours worked (max 2.15 hours per pay period)
Use for absences up to 24 consecutively scheduled work hours due to illness or injury
6 Days Major Sick Leave Accrual per Year
Accruals prorated on hours worked (max 1.85 hours per pay period)
Use for absences over 24 consecutively scheduled work hours due to illness or injury
Eligible to use Sick Leave after 90 days service
See HR policy 235 – Leave Sick for details
Benefits Orientation

26. Lots of Other Benefits Direct Deposit
NM Educators Federal Credit Union
United Way via Payroll Deduction
Employee Assistance Program
Discount Programs: Recreation, Shopping, Child Care, Fitness, Car Services, Dining and more
“Half-Price” Popejoy & Lobo Season Tickets and access to UNM Rec Services, Johnson Gym & more via LoboCard
Employee Referral Bonus Program
Annual Sick Leave Sell-Back Opportunity
Catastrophic Leave & Medical Crisis Leave Bank Programs
Employee Service Teams Participation
Reward & Recognition Programs (I CARE)
Service Awards Program & Recognition Banquet
Annual UNMH/HSC Family Fun Day
Employee Scholarship & Training Opportunities
Benefits Orientation

27. Go to Netscape INTRANET home page http://hyper.unm.edu/
You can access information about:
Personnel Policies
Internal Job Postings
External Job Postings
Job Descriptions
Benefits
Forms, such as Kronos Edit sheets, Request for leave, direct deposit, etc.
Misc. such as Union information and holiday calendar

28. personnel policies and procedures are available
personnel policies and procedures are available. Policies are revised periodically.
Please refer to the appropriate collective bargaining agreement for more details.
Will hit the highlights of several important policies.
Benefits Orientation

29. personnel policies and procedures are available
personnel policies and procedures are available. Policies are revised periodically.
Please refer to the appropriate collective bargaining agreement for more details.
Will hit the highlights of several important policies.

30. Using Lawson My HR
and
Employee Self Service
Benefits Orientation

31. My HR Adding Dependents
Benefits Orientation

32. Benefits Orientation

33. Benefits Orientation

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36. Benefits Orientation

37. Benefits Orientation

38. Benefits Orientation

39. Employee Self Service Enrolling in
Benefits

40. Benefits Orientation

41. Benefits Orientation

48. Benefits Orientation

49. Benefits Orientation

57. Deadline to Enroll in Benefits
You have 31 days from hire/eligibility date to enroll.
Enrollment is on-line
If you do not enroll, you will only have life insurance/AD&D
Benefits Orientation

58. Any Questions? Call HR Benefits Email HR Benefits Lisa Mittman
Benefits Tech.
Calandra Redhouse
Benefits Specialist
HR Benefits
The information in this presentation is not intended to replace benefit plan details. Please refer to summaries of benefit plans and Policies and Procedures for specifics.
Benefits Orientation