1. Medical Cannabis Project
PCC Certification Phase: Planning
Presenters: Helene Minot
Kenny Vigil
Twila Kunde
February 28, 2018
1190 S. St. Francis Drive • Santa Fe, NM • Phone: • Fax: • nmhealth.org

2. Project Background
The Medical Cannabis Program (MCP) utilizes a system provided by Bio Track THC for management of Patient Services and Licensing / Compliance.
The web based application was installed in April 2015, and supports the collection of data for:
Patients, caregivers, and personal production licensees.
Licensed non profit producers (LNPP)
Dispensaries
Current patient population has increased 110% in 2 years to 46,665 patients (12/17).   

3. Project Background (cont.)
Patient Services receives on average:
264 pieces of mail/day –handled manually and stored in folders by patient
82 calls/day
The License and Compliance Division is responsible for regulating more than 100 locations across the state
35 Producers (LNPP’s)
70 Dispensaries
Testing of Medical Cannabis is conducted by 3 independent laboratories for the State of NM.

4. Problem Description
Patient Services spends vast amounts of time filing and retrieving information manually.
Patient statistics are not readily available
License and Compliance spends a great deal of time retrieving data to manage LNPP’s and Dispensaries
Inventory and other statistics are manually compiled.
Testing of Medical Cannabis is conducted with no Quality Assurance oversight.

5. Project Goals
Bring Project Manager on board to provide IT project management services for the MCP (completed).
Add enhancements to BioTrack’s Patient Services and Traceability functionality to create efficiencies in the management of the MCP program.
Add functionality to the Laboratory Information Management System (LIMS) to establish the Scientific Laboratory (SLD) as a quality assurance reference facility to ensure patient health and safety measures are in place.

6. Planned Solution Implement enhancements to Bio Track THC system.
Ensure that regulatory requirements of Lynn and Erin Compassionate Use Act are met
Streamline processes
Weekly audits of plan counts
Inventory monitoring of products by weight and type
Scanning of paper documents
Automate reporting
Add functionality to the Laboratory Information Management System (LIMS) & establish the SLD as a quality assurance reference facility.
Upgrade 5 instruments to accommodate medical cannabis testing
Add 14 tests

7. Project Steering Committee
Name
Stake in Project
Organization
Title
Terry Reusser
Steering Committee Member
DOH
CIO
Gene Lujan
Director, PMO
Kenny Vigil
Executive Sponsor,
Director, MCP
Andrea Sundberg
Business Owner - Patient Services,
DOH, MCP
Patient Services Manager
Twila Kunde
Business Owner – Lab,
DOH, SLD
Deputy Director

8. Project Budget, Phases, Deliverables
Major Project Deliverable
Budget
Due Date
Project Phase
Project Manager Contract
$196,522
12/31/2018
Initiation – Closing
Labware
$ 15,000
6/30/2018
Planning
IV&V
$ 38,466
Implementation
BioTrack THC
$ 38,000
$215,000
10/31/2018
Total
$502,988

9. Accomplishments To Date
Identified Patient Services team
Identified Labware team
Conducted demos with BioTrack to review enhancement options and v2.0
Requested/received quote from Bio Track for enhancements and v2.0
Observed demo’s from Medical Cannabis software vendors
Reviewed Medical Cannabis automation in 5 states
Developed PCC Planning documents
CO, HI, MN, PA, DE

10. Questions