1. Campus Name STAAR EOC Test Administrator Training
2017 Dec Staff Training

2. This training session does not eliminate your requirement to read the appropriate Test Administrator Manuals.
Make sure you have signed in on the training sign in sheet.
Please sign an oath (stack signed oaths in the middle of the table).
Make sure you have a test administrator packet or monitor packet based on your assigned role.
If you are a test administrator, ensure you have received your STAAR End of Course manual.

3. Campus Specific Information

4. Test Administrators – Pre-Prep Procedures
Verify that the room you are testing in is ready. Any instructional displays that will aid students (any instructional content regardless of subject) should be covered or removed by (insert date). Only motivation posters can be left uncovered.
Read and highlight the directions you will be giving in advance.
Have extra pencils available.
Have dictionaries available for English I and II.
Have calculators available for Biology and Algebra Retest.
Ensure you are familiar with accommodations (if applicable).
For online testing, make sure there is one pair of headphones per student.
Ensure you are familiar with test rosters.

5. Test Monitors and Test Relievers – Procedures
Students must be supervised by an authorized person at all times.
Always make sure restroom stations are covered. Students must be supervised if they take a restroom break. Only one student at a time in the restroom unless you step in the restroom.
If you notice instructional material posted inside or outside of classroom, please remove and/or let test administrator know.
Please let other monitors know if you are leaving the testing area.
TEST RELIEVER
Make sure you sign in and out when you relieve a teacher.
Make sure you actively monitor students while in testing site.
If a student has to be moved, make sure they do NOT carry their test material.
Students must be supervised by an authorized person at all times.
Students may use highlighters to emphasize important information on a subject-area test.
If you notice instructional material posted inside or outside of classroom, please remove and/or let test administrator know.
Review testing locations so that you can assist students in getting to their test sites.
Do not leave the testing area for prolonged periods of times.
Relieve test administrators for breaks as needed.
Pay attention to the classrooms you are assigned to (“Need Relief” signs will be posted).

6. Material Pick Up/Return
Enter school procedures including pick up location and time.
Test administrators must verify roster, number of books and answer sheets received.
Once verified, you must sign the materials control form.
Once you sign for test booklets it is your responsibility to maintain their security the entire time they are in your possession.
Return all books to the testing center at the completion of testing.

7. Campus Testing Schedule( edit with specific campus information)
Date
Assessment Given
December 4, 2017 (Monday)
English I
December 5, 2017 (Tuesday)
Open per Campus Schedule
December 6, 2017 (Wednesday)
English II
December 7, 2017 (Thursday)
December 8, 2017 (Friday)
All make-up sessions must be completed by the end of the day.

8. Campus Schedule Overview
All students will report to their testing site. Please review small group information with your students prior to testing.
Be at your testing location before the students arrive.
Tape your seating chart to the door once you have verified students are in the correct location.
Collect cell phones and have student backpacks placed at the front of the room. Read cell phone script.
No personal belongings/books/papers/etc. on student desks.
Cell phones should not be returned until all testing is complete.
Computers not used for testing must be off in testing rooms.
No electronic devices (teacher and student) should be visible during testing.
Take attendance using the absentee form provided.
All doors should be open except portables per campus directive.
Students may use a highlighter to emphasize important points.
Campus Schedule Overview
Time
Task
8:00-8:30
Pick Up Testing Material
9:15-9:30
Check attendance/review seating charts. Post seating charts to door.
Collect cell phones and read script
Have students sign cell phone oath
9:30-9:45
Pass out materials
Begin reading directions
9:45-10:00
All testing sites should be able to start no later than 9:15
Lunch
Approximate test start time
SAMPLE

9. Lunch Procedures (campuses should insert specific information on this slide about campus lunch process if adjustments are made to daily schedule. Be sure to communicate with cafeteria manager)
Time
Task
A Lunch 11:-11:35
12th graders
B Lunch
11:40-12:00
9th graders testing. A monitor will notify your class when to come to the cafeteria. Do not come early
C Lunch
12:00-12:20
10th and 11th graders testing. A monitor will notify your class when to come to the cafeteria. Do not come early
12:20-1:25
10th and 11th graders not testing
1:30
All testing should resume
Lunch stop and start (resume) times must be recorded on the seating chart.
Make sure you collect test materials and store them in a locked location during lunch.
Students must be monitored all times even during lunch.
Make sure to record stop and start time for lunches when testing resumes.
SAMPLE

10. Questions???

11. STAAR Manual review…You Must read the manuals

12. STAAR Time Limits & Policies & Procedures
Manual Pages 10-11
Students will have 5 hours to complete their English I and II test/ 4 hours to complete their A, B, USH test unless they receive extra time as a designated support(these students may have extended time per their accommodations).
The start and stop time must be completed on the seating chart.
You must also record your lunch stop and start (resume) times.
Communicate orally AND in writing, time remaining. Remind students all answers must be recorded within the allotted time period.
Make sure to collect test material if a student leaves the room for any situation.
You should have 4 total times recorded on your seating chart.
The clock does not stop
The clock does stop
water breaks
restroom breaks
snack breaks
short physical or mental breaks
Lunch
emergency situations that significantly interrupt testing
consolidation and movement of students to another testing area
medical breaks

13. Smart board with Online Stopwatch
Keeping Time
Smart board with Online Stopwatch
General Clock

14. New to Texas Information
Manual Page 12
Districts must identify all students who participate in STAAR, in grades 3–8 and EOC assessments who are enrolled in Texas schools for the first time in the current school year.
For all administrations (paper and online), you should mark the “NEW TO TEXAS” field for any student who transferred into a Texas school or district from out of state during the current school year.

16. Effective Monitoring Move around the classroom.
Constantly observe the students.
Maintain a QUIET testing environment the entire time (even if your class is finished).
Follow required accommodations.
Check for cell phones and electronic devices.
**Staff members SHOULD NOT have cell phones as well.

17. Irregularity Examples
Manual Pages 20-24
Not actively monitoring students during testing
Test administrator leaving students alone during testing
Material not secure. Test administrator not present in room but test material visible (on desk, etc.)
Test administrator using cell phone during testing
Students using cell phones during testing
Student does not record answers on answer document.
Test administrator accepts a blank answer document
Ineligible students were tested or given the wrong assessment
Incorrect student bubbling on blank scantrons
Viewing a test before, during, or after an assessment without authorization
Discussing secure test content or student responses
Failure to read directions as prescribed in manual
Students write the composition for the appropriate writing prompt on the wrong part of the answer document

18. Ways to Avoid Irregularities
All Irregularities should be reported to your campus TC immediately, do not wait until testing is over
Ways to Avoid Irregularities
Never leave test material unsupervised.
As soon as a student finishes testing, inspect answer document and if student did not bubble all answers say, “You have not recorded all of your answers on the answer document, please do so now.”
Actively monitor students at all time.
Ensure students understand there is not free time if they finish early. They may read a book or put their head down.
Verbal/Written reminders of time remaining to ensure student has time to record answers or answer sheet.
Review rosters in advance.

19. Seating Charts Complete seating charts in advance.
Manual Page 27
Complete seating charts in advance.
Only include students who will actually test in your classroom.
Make sure to include start and stop times.
Test Relievers will sign in on your seating chart indicating when they were in the classroom.
Seating charts must include Student Name, ID, Book #, and ALL test administrator information must be completed.

20. DISD Seating Charts
Manual Page 27
Be sure to complete both Part I and II of seating chart

21. Student Book Numbers
Manual Page 29
Each test booklets contains a 10-digit security number printed on the back of each booklet. An example is shown below. Ignore the letter “S” before the number.
The “S” should not be included only the ten digits after

22. English I and II Assessments
Manual Page 32
English I and II Assessments
Ensure the procedures below are followed during the English I and II assessments.
The test administrator may read aloud or sign the expository or persuasive writing prompt to any student who requests this assistance.
Reading or discussing student compositions is not allowed at any time.
Reading selections may not be read aloud to a student.
At no time before, during, or after the administration of the assessment are test administrators permitted to assist students with their written compositions.
The test administrator must NOT do the following:
Elaborate on the prompt
Give students an opening and/or closing sentence
Give students ideas about how to develop their composition
Translate the prompt into another language (except sign language)
Read aloud the analytical selection or analytical writing prompt

23. **Report any online issues IMMEDIATELY to campus test coordinator .
Manual Pages 33-34
Manual Pages 36-37
Online Testing
Students testing online will need a student authorization ticket to log in to the ETS system.
If a student needs to take a break, you may pause the test.
To pause the test, students click the Pause button. The test administrator should provide assistance for students who need help pausing their tests. To resume a test, students should be instructed to click Resume on the Pause screen.
If a test is paused for more than 30 minutes the student will automatically be logged out. To resume testing, the student must log back in using the original student test ticket.
Students in an online test administration should log out if they take a lunch break. To log out of the test, students click the Logout button.
Ensure students have properly exited test BEFORE sending them back to class.
**Report any online issues IMMEDIATELY
to campus test coordinator .

24. Extra Time Tickets- given to students with ET based on accommodations.
Campus Decision to use

25. Online Testing Key Pages
Submitting the Test- Manual page 36
Marking New to Texas Information in the Assessment Management System- Manual page 36
Entering Student Score Codes Online – Manual Pages 36-37
Entering Student Accommodations Online – Manual Page 37
Online Tools (Appendix B)

26. Directions begin on page 39 of your manual
Directions begin on page 39 of your manual. It is important to read and highlight your directions in advance. Remember, this training does not take the place of reading your manual.

27. Overview
Distribute materials and give directions as described in your manual. Do not deviate from the directions. You will say what appears in bold print. You may repeat directions as many times as needed.
Verify that students have put their test booklet number on their answer document. Students should not put the “S”.
Verify that students have written their name on their test booklet.
Students should use No. 2 pencils, not mechanical pencils.
Once students are finished, collect their test material, mark score code, and complete test form information on scantron. DO NOT ALLOW STUDENTS TO SIT WITH MATERIAL ON DESK WHEN THEY ARE FINISHED.
Students should sit quietly when finished, read a book, or put their head down.
Actively monitor at all times.
All testing irregularities will be reported to State and National Assessment and TEA.
Once students are finished, collect their book and answer sheet in separate stacks. DO NOT ALLOW STUDENTS TO PLACE ANSWER SHEETS INSIDE OF BOOK AS THEY TURN IN MATERIAL TO YOU.
Ensure the following is marked on answer sheet:
Test taken information and form number- written and bubbled
New to Texas (if applicable)
Score Code
Accommodations (if applicable)
Test Date

28. Student Answer Sheets

29. Sample High School Answer Sheet Sample
Test Booklet Number:
**Students should complete based on the number located on their student booklet.
Test Taken Info:
**Will not appear on Dec EOC retest answer documents
New to Texas Info
Score Codes
A= absent
O= other, illness
S= Score
Score Code Field indicates whether a student’s test should be scored Failure to grid correctly may result in a score of zero
Score Code, Test Date: Day student took test, and Student Accommodations Field

30. English I
English II

31. Algebra I
U.S. History
Biology I

32. Answer Sheets Continued
STAAR Score Codes
Student Accommodations
“S” – tested
“A” – absent
“O” – other (illness, testing irregularity, substitute assessment, etc.)
GA= general accommodation
LP= large print administration
XD= extra day- per TEA prior approval
Record the accommodation that is documented and made available to a student, even if the student did not use the accommodation during testing.

33. Questions???

34. Accommodations

35. STAAR Dictionary Policy
Dictionaries must be available to all students taking
STAAR English I and II assessments
The following types of dictionaries are allowable:
Standard/general monolingual dictionary in English or the language most appropriate for the student
Dictionary/thesaurus combination
Bilingual dictionary (word-to-word translations; no definitions or examples)
ESL dictionary (definition of an English word using simplified English)
Picture dictionary
Sign language dictionary
Both paper and electronic dictionaries are permitted. However, electronic dictionaries that provide access to the Internet or have photographic capabilities are NOT allowed. Use a 1:5 student ratio

36. STAAR Calculator Policy
Calculators are required for the following STAAR assessments: grade 8 mathematics, Algebra I, and Biology.
**Information regarding calculators as an accommodation for students with disabilities can be found on the Accommodation Resources webpage.
Requirement for STAAR Grade 8 Mathematics, Algebra I
Districts must ensure that each student has a graphing calculator to use when taking the STAAR grade 8 mathematics, Algebra I. Students must have a graphing calculator to use throughout the entire test (both paper and online versions).
Requirement for STAAR Grade 8 Science and Biology
Districts must ensure that students have access to a calculator with four-function, scientific, or graphing capability when taking the STAAR grade 8 science or biology assessments. There should be at least one calculator for every five students taking the assessments (both paper and online versions). If calculators are shared during the test, the calculator memory must be cleared after each student uses it.

37. Locally Approved Designated Supports
**Previously referred to as “Type 1 accommodations” or “linguistic accommodations”
These include supports that may be made available to students who meet eligibility criteria.
Eligibility decisions are made by the appropriate team of people at the campus level based on the eligibility criteria and are document in the appropriate paperwork.
Each designated support policy document located on the Accommodations Resources webpage contains an Eligibility Criteria section and an Authority for Decision and Required Documentation section.

38. Locally Approved Designated Supports
*Dictionary
*Braille
Large Print
*Extra Time
Amplification Devices
*Manipulating Test Materials
*Oral/Signed Administration
Calculation Aids
*Basic Transcribing
Spelling Assistance
*Content Supports
*Mathematics Manipulatives
Projection Devices
Individualized Structured Reminders
*Language and Vocabulary Supports
*Supplemental Aids

39. Oral Administration Paper Tests Online Tests
STAAR and STAAR Spanish math, science, social studies
Questions, answer choices, reference materials, and accommodations may be read aloud by test administrator
STAAR math, science, social studies
Questions and embedded supports can be read aloud by text-to-speech (TTS)
Reference materials and accommodations may be read aloud by test administrator
STAAR and STAAR Spanish reading and English I/English II reading section
STAAR reading and English I/English II reading section
Questions and embedded supports can be read aloud by TTS
STAAR and STAAR Spanish writing and English I/English II writing section
Required reference materials and accommodations may be read aloud by test administrator
STAAR writing and English I/English II writing section
Revising passages, revising questions, and embedded supports can be read aloud by TTS
Required reference materials and accommodations may be read aloud by test administrator

40. Basic Transcription
Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.
…routinely and effectively uses this accommodation…
Meets one of the following:
…impairment in vision that necessitates the use of braille or large print test materials
…disabling condition that prevents him or her from independently and effectively recording responses …on the …answer document…

41. Transcription- Basic
Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.
…routinely and effectively uses this accommodation…
Example/Type
The test administrator may carry out Basic Transcribing to transfer student responses onto the answer document or in the Texas Assessment Management System for online administrations in these situations only.
The student writes or circles responses in the test booklet for multiple-choice or griddable questions.
The student points to responses in the test booklet or on the computer screen for multiple-choice questions.
The student dictates or signs responses for multiple-choice and griddable questions.
The student writes responses on another workspace (e.g., scratch paper, dry erase board) or types responses on a word processor for multiple-choice questions, griddable questions, or the writing prompt.
The student uses speech-to-text software to indicate responses for multiple-choice questions, griddable questions, or the writing prompt.

42. Transcription- Complex:
Transcription- Complex: **Please note complex transcribing requires TEA approval
Student Eligibility Criteria
…routinely and effectively uses this accommodation…
…is unable to effectively use Basic Transcribing to address needs AND
Meets one of the following:
…impairment in vision that necessitates the use of braille or large print test materials
…disabling condition that prevents him or her from independently and effectively recording responses …on the …answer document…
Example/Types
The test administrator may carry out Complex Transcribing only when the student dictates or signs his or her responses to the writing prompts for the test administrator to transcribe. This includes transcribing the student’s prewriting if applicable.

43. Supplemental Aids
Large Print
Braille
A student may use this accommodation if
instructional and assessment decisions are made by an LPAC, Section 504 committee, or ARD committee, and
he or she routinely, independently, and effectively uses this accommodation during classroom instruction and classroom testing.
he or she routinely and effectively uses large-print materials, including text books, worksheets, etc., during classroom instruction and classroom testing, and meets at least one of the following.
1. Impairment in vision
2. disability that affects accuracy in tracking
3. Physical disability
A student may use this accommodation if he or she routinely uses braille materials during classroom instruction and classroom testing.

44. Test Security & Confidential Integrity Reminders
All test must be administered in strict accordance with the instruction contained in the test administrator manual.
No person may review the student responses during or after the test administration.
No person may change any response or instruct a student to do so.
Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidential integrity, and any person who fails to report such violation, may be penalized.
Placement of restrictions on the issuance, renewal, or holding of a Texas Teacher Certificate, either indefinitely or for a set term.
Inscribed or non-inscribed reprimand.
Revocation or cancellation of a Texas Teacher Certificate without opportunity for reapplication.
Know Your Responsibilities and Remember…
There is no substitute for reading the manual
All staff members must sign an oath

45. Q & A

46. Hold On! We are almost there!

47. Thank you for your time and attention
Thank you for your time and attention! Please turn your oath in at this time.