1. Epilepsy12 round 3 data platform How to enter patient data for the their First Year of Care

2. How to enter patient data for their First Year of Care
Access the Clinical audit form
Once you have logged in as a Trust user (see user guides - user types and how to request to register as a user), please use the following steps to enter First year of Care data.
N.B. All patient data displayed within this guide is fictional.
Step 1
From the homepage click the ‘Trust clinical audit’ tab and select ‘Clinical audit’.

3. How to enter patient data for their First Year of Care
Entering First Year of Care data in clinical audit form
Step 2
Once a patient’s First Paediatric Assessment form has been submitted and locked you will have the ability to add details of their First Year of Care following the date of that assessment. To do so, click the white button on the left hand-side of the Clinical Case Management screen and select the ‘+’ button to ‘Add First Year of Care’ .

4. How to navigate the Clinical audit form
Entering First Year of Care data in clinical audit form
Step 3
The Clinical audit form requires confirmation from Trusts of whether patients have chosen to opt out of the audit. If “opt out” is indicated the respective patient’s details will be excluded from any further data submission or analysis by the Epilepsy12 audit.

5. How to enter patient data for their First Year of Care
Entering First Year of Care data in clinical audit form
Step 4
Once again you will need to confirm if the patient is having follow up care under your Trust. To transfer a patient record to another Trust please see the user guide – “How to transfer a patient record” on the Epilepsy12 website .

6. How to enter patient data for their First Year of Care
Entering First Year of Care data in clinical audit form
Step 5
You don’t have to start again from scratch! Data that you entered for a patient in their First Paediatric Assessment form is initially “pulled though” to the First Year of Care form.
Please ensure however that you check and update the information within the First Year of Care form throughout the course of the year. You will need to tick the “check” box for each section before you can mark it as complete.

7. How to enter patient data for their First Year of Care
Entering First Year of Care data in clinical audit form
Step 6
The submit and lock button will only appear for the First Year of Care form only once all sections are green and complete and 12 months have passed since the date of the patient’s First Paediatric Assessment.

8. Contact the Epilepsy12 project team
For more information, or if you have any queries in relation to this guide, please get in touch with the team using the contact details below.
/6168