1. Leadership & Management
Lesson 16:
Briefing Techniques/Oral Presentations

2. Lesson 16 Objectives
1.  The student will understand the importance of good oral briefing techniques.
2.   The student will demonstrate good briefing techniques by giving a presentation to the class. (Student Facilitation Presentation or Separate Oral Presentation)
3.   The student will be able to identify strong and weak briefing techniques in fellow students’ presentations.

3. Preparation Lecturers:
Establish credibility through experience, knowledge and adequate preparation
Show enthusiasm, willingness and interest in subject

4. Initial Preparation Vary research sources Make research notes
Understand the subject matter:
Don’t just read it
If you don’t understand an item, qualify it at the time the subject is discussed in the lecture
Establish the format for presentation early
Prepare interesting and colorful training aids

5. Day before Lecture Dry run with critic Review style used
Discuss information presented
Tape record practice lesson
Listen and do self-critique
Time lecture—adjust as necessary
Short notice assignments require concentrated effort

6. Minutes before Lecture
Ensure good personal appearance
Set up room
Whiteboard/chalkboard with lecture title and your name
Remove anything on board not pertaining to lecture
Start on time
Convey professional attitude by maintaining formal appearance throughout lecture

7. Location of Lecture Classrooms are best
Provides for quiet setting and minimum interruptions
Proper seating can be arranged
If classroom is not available, try to duplicate classroom atmosphere

8. Organizing the Presentation
Introduction of lecture:
State topic and define if necessary
State objectives
State why it is important to each individual
Avoid:
Apologies for lecture—you have done the best you can with available resources
Negativity
Numerous jokes
Excessive length--break every 45 to 50 minutes

9. Body of Lecture Progress logically and in an understandable manner
Discuss only those items related to subject matter
Keep it simple
Don’t try to impress people with miscellaneous facts

10. Lecture Conclusion Review what has been presented
Gives meaning to entire presentation
Summarize what was said
Re-emphasize main points
Solicit feedback by asking individuals questions

11. Techniques of Effective Communication
Be prepared and know the subject
Gives the lecturer confidence
Assures group that lecturer knows subject
Be physically direct
Good posture is expected
Make eye contact
Provides clues that individuals are absorbing and listening
Natural physical movements and motions will not distract attention

12. Techniques of Effective Communication
Dignity of the Professional
No profane language
Avoid cheapness in training aids
Convey honesty and sincerity
Stay cool and collected
Tolerance and fairness
Respect individual questions as important
Talk with the individuals, not at them

13. Techniques of Effective Communication
Voice control
Project meaning and feeling
Talk loud enough for all to hear
Don’t trail off at end of sentence
Indicates lecturer is bored and not interested
Monotones result in excessive use of notes
Modulate voice to emphasize important points
Maintain sense of humor, but don’t force it
Let natural humor flow for everyone’s enjoyment

14. Techniques of Effective Communication
Project enthusiasm
Generates interest and motivation
Look for:
Boredom—detect by continuously moving eye contacts
Puzzlement—destroys interest. Correct the situation
Approval/disapproval—recognizable by individuals nodding or shaking head
Weariness—break every 50 minutes

15. Techniques of Effective Communication
Strive to be extemporaneous
Results from adequate preparation
Practice makes perfect
Don’t read from the notes to the class
Avoid annoying mannerisms
Excessive pacing, rigid stance, rocking, pointer or gadget security, hands in pockets, using repetitious words

16. Training Aids
The more senses brought to bear, the more effective the lecture
Visual aids should be correct, current, colorful and a significant part of any lecture
Function of training aids:
Makes note taking easier
Stimulates senses
Enhances recollection
Supplements discussion

17. Training Aids Types of training aids:
Whiteboards/chalk boards assist group discussions
Easel with paper
Video tapes—best for retention
Charts and maps
Overhead projector
PowerPoint slides

18. Improvements Strive for improvements by use of:
New techniques
New information
Peer input
Constantly seek to improve presentation

19. Copyright Laws
Reference: United States Code (USC), Chapter 17, Section 107; “Fair Use”
Copyrighted material is subject to “Fair Use” if for such purposes as criticism, comment, teaching, scholarship or research
Care must be exercised if multiple copies are to be disseminated to class.
Virtually all material used solely by the instructor for instruction may be copied without regard to copyrights.

20. Next Class Moral Leadership and Navy Core Values
Read: Leadership & Management, Chapter 17
Written Assignment 3 is due at the start of class on the day of Lesson 21

21. Summary Don’t over correct personality quirks Summarize every lecture
But do avoid the most distracting quirks
Summarize every lecture
Training aids are the most valuable tool for mental retention
Slides and overheads can be produced using simple, imaginative techniques