1. Microsoft Excel Chapters 2 &3
Nagendra Vemulapalli

2. Announcements
Homework assignment1 is posted in the website
It is due on 09/14/2012 by 11:59pm
Lesson B in MyITLab is due on 09/17/2012 by 11:59pm

3. Logical Functions IF function Logical Operators
IF(logical_test,value_if_true,value_if_false)
Logical Operators
Operator
Description =
Equal to
<>
Not equal to
<
Less than
>
Greater than
<=
Less than or equal to
>=
Greater than or equal to
1/17/2019
Nagendra Vemulapalli

4. Range Names Create a range name
Click in the Name Box, type the range name, and then press Enter.
Click the Formulas tab, click Define Name in the Defined Names group to open the New Name dialog box, type the range name in the Name box, and then click OK
1/17/2019
Nagendra Vemulapalli

5. RankFunction
The RANK function is useful for producing a ranking by using a formula
Syntax
=RANK(number, range, order)
number: the number/cell for which you want to find the ranking within the “range”
range: range of numbers/cells within which the “number” will be ranked
Order: not really required for our purposes. Leave it blank do not put anything.

6. Rank Function Example Open Example2 file in Day4’s lecture notes
We want to find the Rankings for the values in column3 among the same column
Insert a Rank function in cell D3
Type =rank(c3,c3:c8)
Autofill the formula to remaining cells. Observe the cell references and make the references absolute
=rank(c3,$c$3:$c$8)

7. Conditional Formatting
Formats the data in excel sheet if and only if the data satisfies the condition.
We wish to apply conditional formatting for the values in column3
Select all the values in column3
->Click on conditional formatting in styles group
->Select the type of condition which you want to give
->Give the condition

8. Imports
Importing is the process of inserting data from one application or file into another.
A text file is a data file that contains letters, numbers, and symbols only.
A delimiter is a character used to separate data in a text file.

9. Importing a Text File ->Data Ribbon Text import wizard (3 steps)
->Click “from text” which is in External data group
->Browse the location of text file
->Open the text file
Text import wizard (3 steps)
Select the type that describes the data
Select the type of delimiter in your data
Select the format of column data
Select the location (where to import the data in your sheet)

10. Importing an Access Database Table or Query
->Data ribbon
->Click “from access” in External data group
->Browse the location of file
->Open the file
Import Wizard
Select the table in database which you want to import into your sheet
Select the location where you want to place the imported data

11. Imports Import data from other sources Source Definition SQL Server
Create a connection to an SQL server table and import data as a table or PivotTable.
Analysis Services
Create a connection to an SQL server analysis services cube, and import data as a table or PivotTable
XML Data Import
Open or map an XML file into Excel
Data Connection Wizard
Import data for an unlisted format by using the Data Connection Wizard and OLEDB.
Microsoft Query
Import data for an unlisted format by using the Microsoft Query Wizard and ODBC.

12. Text Manipulation
In the imported data, the data may not be structured in a way that meets your needs.
Converting text to columns.
Select the cell or range which contains the delimited text
Go to Data ribbon->Data tools->Text to columns
Manipulating Text with functions.
Concatenate Function combines the text =CONCATENATE(text1,text2)
Proper Function capitalizes the first letter in a text string =PROPER(text)
Upper Function converts the text to upper case =UPPER(text)
Lower Function converts all upper case letters to lower case =LOWER(text)

13. Text Manipulation Other text functions Function Description TRIM(Text)
Removes leading and trailing spaces in a text string but maintains spaces between words in a text string
LEFT(Text,Num_chars)
Returns the specific number of characters from the start of a text string
RIGHT(Text,Num_chars)
Returns the specified number of characters from the end of a text string
MID(Text,Start_num,Num-chars)
Returns the specified number of characters from the middle of a text string, based on a starting position and length

14. XML
eXtensible Markup Language (XML) is an industry standard for structuring data that enables data to be shared across applications, operating systems, and hardware
Importing XML data into Excel

15. Importing XML data ->Data ribbon
->Click “From other sources” in Get external data group
->Click “From xml data import”
->browse the location of xml file
->Open the file
->Select the location where you want to place the imported data in your Excel sheet