2. Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer.
Competent end users need to understand the capabilities of basic application software including:
Word processors
Spreadsheets
Database management systems
Presentation programs

3. Application software is end user software that is used to accomplish a variety of tasks
Categories:
Basic applications (focus of this part)
Specialized applications
Two kinds of software (as discussed in Chapter 1)
System software (Key Term) – works with end users, application software, and computer hardware to handle the majority of technical details
Application Software (Key Term) – is end user software that is used to accomplish a variety of tasks
Two categories of Application Software
Basic Applications (Key Term) – focus of this chapter
Specialized Applications (Key Term) – focus of next chapter

4. Graphical User Interface (GUI)
Menus
Toolbars
Dialog Boxes
Icons
Windows

5. Many applications and Microsoft ones in particular use the Ribbons GUI, office 2010
Ribbons: replace menus and toolbars by organizing commonly used commands into a set of tabs.
Tabs: are used to divide the ribbon into major activity areas. Each tab is then organized into groups.
Galleries: simplifies the process of making a selection from a list.
Microsoft Office 2010 is the newest version of Microsoft Office
User Interface design includes:
Ribbons (Key Term) – replace menus and toolbars by organizing commonly used commands into a set of tabs
Contextual Tabs (Key Term) – tabs that appear automatically when needed and anticipate the next operations to be performed by the user
Galleries (Key Term) – simplify the process of making a selection from a list of alternatives.

6. Used to create text-based documents
Memos, letters, and faxes
Newsletters, manuals, and brochures
Word processing programs
Microsoft Word
Corel WordPerfect
Apple Pages
OpenOffice Writer
One of the most flexible and widely used software tools
One of the first programs used by PC end-users
Used by most end-users

7. Editing Formatting Find and Replace Spelling and grammar checkers
Font and font sizing
Character effects
Bulleted and numbered lists
Word wrap (Key term)
automatically moves text to new line when prior line is full
Enter overrides and starts new line
Editing (Key Term)
Thesaurus (Key Term) – provides synonyms, antonyms, and related words for a selected word or phrase
Find and Replace (Key Term) – quickly locate and replace selected words
Spelling checker (Key Term) - Incorrect spelling is identified and alternatives offered
Grammar checker (Key Term) - Identifies poor grammar and makes suggestions
Formatting (Key Term)
Font (Key Term) – design of the characters
Font Size (Key Term) – the height of a character
Character Effects (Key Term) – enhance the appearance of a character and include bold, italic, shadows, and colors
Bulleted and number lists (Key Terms) – make a sequence of topics stand out for easy reading

8. Creating a Flyer
Creating a Report

9. Programs that organize, analyze, and graph numeric data such as budgets and financial reports.
Spreadsheet programs
Microsoft Excel
Corel Quattro Pro
Apple iWork's Numbers
OpenOffice Calc
Analyzes and graphs numeric data such as budgets and financial reports
Electronic spreadsheet used to organize, manipulate and graph data; also known as worksheets (Key Term)
Consist of grid of numbered rows (Key Term) and columns (Key Term)

10. Spreadsheet Features Workbook vs. worksheet Formulas Range
Analytical graphs or charts
Recalculation
Formulas (Key Term) are calculations user creates
Data changes in the spreadsheet will cause all related formulas to update which is referred to as recalculation (Key Term)
Range – series of cells
Graphs – visual representations of data
What-if Analysis (Key Term)
Allows user to create different scenarios for different results
Probably one of the most powerful tools of spreadsheet

11. Spreadsheet Features
Functions
Prewritten formulas

12. Creating a Sales Forecast
Creating a Chart
Analyzing Your Data

13. A collection of related data
Comprised of tables, queries, forms, and reports
Microsoft Access is the most popular desktop database management software
Establishes a structure for data storage, usually relational – using related tables, so related data can be easily retrieved; also known as DBMS (database management systems)
Emphasize the structure of the database – the smallest to largest part of DBMS
Relate to telephone book (yellow and white pages represent tables; entries in each represent fields)
Parts catalog
Flight schedules
Locate and display - ability to quickly locate records based on various criteria
Can edit, retrieve, and display in different formats (reports or forms (Key Term))

14. Relational Table Query Form Record Field
Relational databases (Key Term) are the most widely used database structure
Relational databases organize data into related tables. Each table is made up of rows called records and columns called fields (Key Term).
Tables can be linked by a key field, one that is common to both the tables.
Table - made up of rows (records) and columns (fields)
Query - question or request for specific data
Form – used enter and edit records
Report – preview and print data from one or more tables

15. Creating a Database

16. Presentation programs
Programs that combine a variety of visual objects to create visually interesting presentations
Presentation programs
Microsoft PowerPoint
Corel Presentations
Apple Keynote
OpenOffice Impress
Creates interesting and professional presentation
Features
Slides (Key Term)
Wizards
Color schemes
Slide layouts
Special effects
Design templates (Key Term)

17. Slides or pages Design templates Content templates Animations
Transitions
Each page is a slide.
Professionally designed templates, color schemes, and styles
Animations add action and/or sound effects to text and graphics.
Transitions – defines how one slide moves to the next slide.

18. Creating a Presentation
Updating a Presentation

19. A single program that provides the functionality of a word processor, spreadsheet, database, and more
Advantages
cost and simplicity
Disadvantages
limited functions

20. office software suite: contain gerneral-purpose apps Microsoft Office
Collection of separate application programs bundled together and sold as a group
office software suite: contain gerneral-purpose apps
Microsoft Office
Cloud suites or online office suites: stores at a server on the net and available anywhere.
Google Docs, Office365
Specialized suites like graphic suites
Utility suites : designed to make computing
faster and easier.
Norton Internet Security suite
A collection of separate applications bundled and sold as a group that share information between applications
Less expensive than individual applications; but more expensive than integrated packages