1. Account Rollups – This is Awesome!!
Jo deRuiter
@GPUG

2. Introductory Slide
Jo deRuiter, 20 Years of GP Experience and 10 as a Consultant
Heartland Business Systems is a National Dynamics GP Partner with several locations in the US
I’m based out of the Milwaukee Office
There’s about 160 years of combined GP and Accounting experience on the Heartland GP team!

3. Just WHAT are Account Rollup Inquiries
Can you Eat Them?
They are Exactly What they sound like
You Rollup multiple accounts or combinations of accounts into one amount for inquiry
You can drill down into the detail as well
You can have up to four (4) columns in the rollup
These columns can include calculation columns
These columns can access BOTH Actual or Budget Detail

4. What Could You Use Them For
Any single account you need Budget vs. Actual Numbers on at the click of a button. Even a prior year to current year comparison!
Any range of accounts by segment you need added together and rolled into one amount at the click of a button
Even Budget v. Actual for the Range of accounts.
Also, a prior year to current year.
I’ve even seen it and used it for validating my
MR Reports!!

5. So, What are the Options?
You may choose which segment of your COA to sort the report by
You may have up to four columns
These columns may be a combination of any of these column types
Actuals
Budget
Prior Year
Calculation
You may use one of the columns to report in a different currency

6. So, What are the Options?
You may include EITHER Posting or Unit Accounts
You may include a range of segments.
They do not have to be in a contiguous range
They may be a combination of any of your segments.
For Example:
This filter is bringing in the totals for two cash accounts but only for Divisions 100 through 300

7. So, What are the Options?
During running of the query you may select what year for the base year
You may also select whether to see the running balance or the period changes
Both of these with the click of a button!

8. Let’s See It In Action

9. Let’s See It In Action! Screen Shots From the Demonstration:
All AP Rollup
Some companies have an AP account for each of a certain segment of their COA
For comparing to the AP Trial Balance they’d have to add them together
However…..

10. All AP Account Rollup Screenshot

11. Let’s See It In Action: Cash Accounts
Manager asks “What’s the Balance in all of our Cash Accounts?”

12. Let’s See it in Action: Net Income

13. Let’s See It In Action: But I need Net Income Only for My Atlanta Department!

14. Let’s See it In Action! Reports
The First Level (Non Drill Down) Gives Totals by Net Change AND Period Balances side by side.

15. Let’s See it In Action! Reports
The Second Level (Drill Down) Gives a Report on Each Accounts Balance by Period or Net Change depending on your selection

16. Let’s See it In Action! Reports
The Second Level (Drill Down) You can also select to see it in either detail or summary (previous screen was in summary)

17. More on the Drill Down
From the second level drill down you can continue to drill down to the detail level per account to actually be able to drill directly to transactions!

18. Q&A

19. Thank You Jo deRuiter FEEL FREE TO CONTACT ME: jderuiter@hbs.net
FIND ME:
LinkedIn Or Twitter: @GP_Jo_deRuiter
@GPUG