1. Constantia Kloof Primary School AGM and BUDGET PRESENTATION for 2009

2. Governing Body
The finance committee has prepared a budget which was approved by the SGB.
The budget has been prepared according to the process defined by the SGB Constitution and Standing Orders.
The budget is being presented tonight according to the procedures outlined by the GDE.
No questions on the budget have been received by parents. No parents have viewed the detail budget at the School.
Questions will be allowed tonight.
No debate on any matter will be allowed.

3. Average of 47 learners/class
If we were to decide not to employ any SGB Educators:
* 2 x GDE posts would be allocated to The Headmaster, SMT and Phase Tutors
to allow them time for admin, thus effectively leaving us with 23 Educators teaching.
* The above would imply that PL 1 Educators would have no admin periods!
* In order to have smaller Gr 1 & 2 classes we would have to have bigger classes higher up!
* The scenario would be as follows:
Grade
No. of learners
in grade
No. of classes/
Educators
Class sizes 1
160 4
4 x 40 2 3
147
3 x 49 5
1 x 54; 2 x 53 6
146
2 x 48; 1 x 50 7
151
1 x 76; 1 x 75
TOTAL
1084 23
Average of 47 learners/class

4. No. of learners currently in grade Average of 37 learners/class
We propose that the SGB employs 12 SGB Educators and allocate them as follows:
2 x Educators to allow for 6 x SMT members’ admin periods
2 x Educators to allow for 7 x Phase Tutors’ and 22 x PL 1 Educator’s admin periods
1 of each Gr 1 Educator, Gr 2 Educator, Gr 4 Educator, Gr 5 Educator, Gr 6 Educator
1 x Educator dedicated to teaching 1 x Class Music, 1 x Arts & Crafts, 1 x Computer Literacy
We will also be employing “Teacher’s assistants in the foundation phase
In employing the above Educators, we hope to keep most of our classes to a more manageable level, although still not as we would, ideally, want it (the School will be considered full at 160 learners in all the grades).
Grade
No. of learners currently in grade
No. of classes/
Educators
Current class sizes 1
160
4 (5 Groups)
1 x 20; 4 X 35 2
4 ( 5 Groups)
1 x 20; 4 x 35 3
147 4
1 x 36; 3 x 37
4 x 40 5
158
2 x 39; 2 x 40 6 7
153
3 x 38; 1 x 39
TOTALS
1098 30
Average of 37 learners/class

5. Expenses Operational Educational Extra Mural Maintenance
Major expenses occur in 4 categories
Operational
Employ Bursar and 2 Admin clerks and IT Technician
Services such as water, electricity, Telephones, printing newsletters etc
Educational
The School employs 13 teachers to compliment the staff employed by the GDE. This is to reduce class sizes and offer additional subjects. We also budget for incentive and year end bonuses, as well as a monthly management allowance for phase tutors and SMT for management of SGB employees. Educators received a general increase of 10.5% plus 5% OSD.
Allowing for Substitute teachers due to Maternity and Study Leave.
Largest portion goes towards learning support material such as duplicating, text books, paper etc.
Extra Mural
Professional coaches, transport and funding of various activities. For 2008, we are budgeting R for additional sports coaching though Active Education.
Maintenance
Employ grounds Manager and 8 support staff.
Cleaning, Toilet Paper, Maintenance and repairs increases as buildings get older.

7. 2. Extra Curricular Programme
Resolutions
1. Academic Programme
2. Extra Curricular Programme
3. To Levy School Fees and associated resolutions as disclosed in the newsletter
(Method of payment, payment plan, when fees are due, interest, exemption, discount, additional monetary contributions)

8. Additional responsibilities for SMT for Managing SGB Staff
4. To Pay Additional Remuneration
Requirement from GDE that additional remuneration be declared to parents and agreed upon.
Performance Bonuses
Operational
R8 000
Educational R
Maintenance
R9 500
Additional responsibilities for SMT for Managing SGB Staff
Educational R

9. Additional Approvals R10 000 Allocated towards SGB Functions
The Governing body has included within the budget an amount of R for Extra Murals.
During 2008 we made use of Active Education.
1 coach was employed for 4 days per week.
This has made a dramatic improvement in sport and the numbers of learners participating in sport.
For 2009, we have budgeted a similar amount. We will be employing an educator and using 1 Active Education coach.
R Allocated towards SGB Functions

10. Exemption of School fees
1. Full Exemption
If the combined annual gross income of the parents is less than 10 times (10 x) the annual school fees per learner, the parent qualifies for full exemption.
A parent who is looking after a learner in a foster home, foster care or in a place of safety, qualifies for full exemption.
2. Partial Exemption
If the combined annual gross income of the parents is less than 50 times (50 x) but more than 10 times (10 x) the annual school fees per learner, the parent qualifies for partial exemption.
3. No Exemption
If the combined annual gross income of the parents is more than 50 times (50 x) the annual school fees per learner, the parent does not qualify for exemption.

11. 2008 Income Statement 12 Months Budget 2008 Actual Sept 2008 % Bud Var
12 Months Budget 2008
Actual Sept 2008
% Bud Var
Fees (gross) R R
-21.4%
Early Bird Discounts (3%)
R ( )
R ( )
-8.2%
Subsidies
R ( )
R ( )
56%
Bad Debts provision + written off
R ( )
R ( )
-23.7%
Prior Years Fees Received R
 GDE Resource allocation and other R   R
Total Other Income (Tuckshop, Fundraising, Interest) R R
-51.1%
Total Income R R
-18.6%
Expenses
Operational R R
-28.1%
Education R R
-32.1%
Extra Mural R R
-44.9%
Maintenance R R
-40.7%
Capital expenses R R
Increases in Reserves (Computer, Medical, Vehicle)
 Total expenses R
R  
-33.4%
Net Income R R

12. Proposed Budget for 2009 ANNUAL SCHOOL FEES/LEARNER R 6,600 R 7,200
ITEM
2008
2009 Budget
% INCR
INCOME
GDE – Resource Allocation
26.87
Fees
9.63%
Early Bird Discount (3%)
( )
( )
Subsidies (3%)
( )
( )
Bad Debts Provision (7%)
10%
Fund Raising Committee & Interest on Funds + T.Shop 0%
TOTAL INCOME
EXPENSES
GDE All
14.93%
Operational
14%
Educational
15.3%
Extra Mural
-26.06%
Maintenance
4.52%
Fund Raising Committee
Computer Upgrade / Medical fund / Vehicle Fund
Capital Expenses
11.1%
TOTAL EXPENSES
10.05%
NET INCOME
34 064
12 196
NUMBER OF LEARNERS
1020
1025
0.49%
 Compulsory School Fees
ANNUAL SCHOOL FEES/LEARNER
R 6,600
R 7,200
9.09%

13. 1. To accept the 2009 budget as proposed
Resolutions
1. To accept the 2009 budget as proposed
2. To Pay School Fees of R per learner for 2009

14. Thank you for your commitment To Constantia Kloof Primary School
Questions?
Thank you for your commitment
To Constantia Kloof Primary School