1. MSFBG Pre-RFP Meeting December 5, 2018 10 AM RFP 19006P

2. Laura Metzger - MSFBG Consultant
WELCOME
Laura Metzger - MSFBG Consultant  

3. RFP Timeline RFP # 1 Released
Thursday, November 29th
Pre-RFP meeting with Brokers/Manufacturers
Wednesday, December 5
10 AM – 12 PM
Questions due from Vendors
Tuesday, December 11th
By 4:00 PM
Responses due to Vendors
Friday, December 14th
by 4:00 p.m.
RFP #1 Opening –Online submission only
Thursday, December 20th, 2018
12:00pm.
School Board Meeting - RFP #1 Award
Monday, February 11th, 2019
Award Notification
Wednesday, February 13, 2019
By 4:00 p.m.

4. RFP Check List

5. EVERY document that is required for a complete RFP submission MUST be uploaded to Interflex

6. NO Flash Drive This Year

7. Naming Documents- Overview
First Step:
Save the following documents to your desktop
Signed Acceptance-named:(Manufacturer Name) Acceptance
Specifications-named:(Manufacturer Name) Att A
Affidavit of Non-Collusion-named:(Manufacturer Name) Att B
Debarment & Suspension Form-named:(Manufacturer Name) Att C

8. Acceptance

9. Attachment A - Specifications
Example specifications

10. Attachment B – Non-Collusion

11. Attachment C – Debarment and Suspension

12. Naming Files- Continued
Second Step:
A) Create a folder for each item proposed
B) Name the folder:
(MSFBG/Operator #) (Manufacturer Name) (Manufacturer #)
Examples:

13. Naming Files- Continued
Third Step:
Save necessary documents for each item proposed within the folder
- Documents saved within a food item folder may be the nutritional label (NL), ingredient statement (IS), child nutrition label (CN), Attachment E (Manufacturer Letter, ML), allergen statement (AS), gluten statement (GS)
- Documents saved within a non food item folder will be the product information (PI) and attachment D Manufacturer letter, (ML).
Name the documents accordingly:
(Manufacturer Name) (Manufacturer #) (Document Title: NL, IS, CN, etc.) (Operator/MSFBG #)
Examples:

14. Attachment D – Manufacturer Letter
Attachment D -Manufacturer Letter (ML)
This information must be submitted for every item that is proposed.

15. Attachment D – Manufacturer’s Letter
Operator/MSFBG #
Example
(found on Attachment A – Specs Tab, Column C) 
The specific item #, given by the manufacturer, that is being proposed. (Also entered on Attachment A – Specs Tab, Column K) 
Any minimum quantity requirements by the manufacturer are detailed below. (Also entered on Attachment A – Specs Tab, Column T)

16. Nutritional Label(NL)
This information must be submitted for every food item that is proposed.

17. Ingredient Statement (IS)
This information must be submitted for every food item that is proposed.

18. Child Nutrition Label (CN)
Acceptable and valid CN labels include:
The original CN Label from the product carton: or
A photocopy of the CN label shown attached to the original product carton; or
A photograph of the CN Label shown attached to the original product carton.
CN Labels that are photocopied or photographed must be visible and legible.
When a valid CN Label is not available, it may be substituted with a dated and signed manufacturer' s Product Formulation Statement (PFS), detailing the CN equivalent.

19. Allergen Statement (AS)
This information must be submitted for every food as required per specification.

20. Gluten Statement (GS)
This information must be submitted for every food as required per specification.

21. Product Information (PI)
This information must be submitted for every non-food item that is proposed.

22. EVERY document that is required for a complete proposal submission MUST be uploaded to Interflex ONLY

23. Interflex Guide to Submitting an RFP
BidAdvantage for Schools is a free, online procurement tool for k-12 schools and cooperatives nationwide. All RFPss are issued electronically and invitations are sent out to the vendors. If you have received an invitation like the one below, please use the link to complete the online portion of the bidding process. There is no cost to you, as a vendor, to submit proposal responses to an operator through the system. If you have any questions, please contact us at (484) /
To get started, click on the link in the . This will take you to the Interflex BidAdvantage system.
Help: (484) /

24. System Overview The vendor system contains 3 tabs: Bid Opportunities
This tab will list all of the bids to which you have been invited to participate. This is also the tab that you will use to respond to open bids.
Award Evaluation
This tab will display all of the bids on which you’ve participated that are now being evaluated by the school district.
Award Completed
This is where all of the bids that you’ve participated on will be kept after they are awarded by the school district.
Help: (484) /

25. The Operator and Bid Title will be listed at the top of each bid.
System Overview
The Operator and Bid Title will be listed at the top of each bid.
The opening date represents the day the school district will open the bid to begin awarding it. Once the opening date and time have passed, the bid will automatically move into Award Evaluation and you will not be able to add or edit your quotes.
The Award Type designates whether the operator is planning to award this bid by Line Item, to a Prime Vendor by bottom line, by Market Basket, or if the Award Type is Unknown.
The Shipment Type indicates whether the items on the bid will be shipped via a Distributor or if the bid is Manufacturer Direct.
The Start and End Dates represent the beginning and end of the contract for this bid.
If you have been invited to multiple bids, they will be listed with the most recent on top. To display other bids, click on the title of the bid you wish to see.
Help: (484) /

26. Also referred to as Attachment A - Specifications
Vendor Bid Form (AKA Attachment A)
To submit your proposal by using the Vendor Bid Form section of the system, please follow these steps:
Step 1: Download the Bid Form
Click on the “Download Bid Form” icon to export the Excel file containing all of the bid specifications. You can use this Excel file to fill out and upload back into the system in order to submit your bid.
Also referred to as Attachment A - Specifications
You can always download a blank bid form again if you lose it or want to start over.
Help: (484) /

27. Attachment A - Overview
Please utilize all tabs

28. Attachment A - RFP Info

29. Attachment A - Participants

30. Attachment A - Instructions

31. Attachment A - Key
Operator = MSFBG Number

32. Attachment A - Specifications
Example specifications

33. Attachment A - Specifications
Operator # = MSFBG #
System ID and Interflex # are for Interflex use only

34. Attachment A - Specifications
MSFBG doesn’t use these 2 columns
Any pack size can be proposed according to spec (45lb max/case) – use pack size x quantity = volume committed

35. Attachment A - Specifications
Any minimum quantity requirements by the manufacturer must be detailed in Notes column.
Attachment A - Specifications
The specific item #, given by the manufacturer, that is being proposed.

36. Vendor Proposal Form Step 4: Upload the RFP Form
Once you have completed the Excel Proposal Form for all items you wish to propose on and saved the file, click on the “Upload Bid Form” icon to begin submitting your quotes. **Make sure you have selected the correct bid to which you wish to upload. If you have been invited to multiple bids and you attempt to upload quotes from one bid onto another, the process will fail and you will have to start over.
Choose the file that contains your quotes from your computer by clicking the button.
Once you have the file selected, click
Help: (484) /

37. Downloading Necessary Documents
You can download any documents that you need to return to the school district directly through the system by using the Bid Documents icon. These documents may be the nutritional label (NL), ingredient statement (IS), child nutrition label (CN), Attachment E (Manufacturer Letter, ML), allergen statement (AS), gluten statement (GS), product information (PI), etc. Please read all instructions and RFP information.

38. Uploading Necessary Documents
You can upload any documents that you need to return to the school district directly through the system by using the Vendor Documents icon. These documents may be the nutritional label (NL), ingredient statement (IS), child nutrition label (CN), Attachment E (Manufacturer Letter, ML), allergen statement (AS), gluten statement (GS), product information (PI), etc. Please read all instructions and RFP information.
This will pop up a box showing any documents you have already loaded, or none if you have not loaded any yet. Click red “here” in the top text to start loading a document.
Help: (484) /

39. Inquiries Regarding RFP
All inquiries concerning this RFP must be submitted via to
Due by 4:00 P.M. Tuesday, December 11, 2018.
The District will not be responsible for, nor honor any claims resulting from, or alleged to be the result of misunderstanding by the Vendor.
No phone or in person inquiries will be accepted.
It is the Vendor’s responsibility to bring all discrepancies, ambiguities, omissions, or matters that need clarification to the District’s attention.
Responses to inquiries will be ed to Vendors by 4:00 P.M. Friday, December 14, 2018.

40. RFP Submission
The RFP shall be submitted online through Interflex ONLY
Received by Thursday, December 20th, at 12:00 P.M. local time.

41. RFP Opening
This RFP opening will be public on December 20, 2018 at 12:00pm LT. All proposals received after the time indicated will be rejected as non-responsive. Proposals will be accepted via Interflex only. No proposal will be accepted via mail or verbally The public opening will acknowledge receipt of the proposal only; details concerning pricing or the offering will not be announced. All responses submitted shall become public record upon School Board approval of a recommended award.

42. “MSFBG # MSFBG Sample” Samples
Full case samples for each item proposed must be available locally by January 14, 2019.
IF A SAMPLE IS REQUESTED BY MSFBG CONSULTANT:
Samples must be delivered to Champlin Park High School at th Ave N., Champlin, MN.
Sample must include:
Label indicating MSFBG # & MSFBG Sample
Preparation Instructions
“MSFBG # MSFBG Sample”

43. Please direct all questions/comments to
Thank you for coming!
Please direct all questions/comments to