1. Welcome CASEF 2019
BLOCKER HALL, HACC, March 4-7, 2019

2. CASEF DATES
November 16, pm Deadline for SRC Prior Approval Requests
December 7, All prior approval responses will be completed
Last date for postmarked school registration
January 8, Deadline for ALL project entries AND TEACHER INVENTORY
( to
January 12, Category Selection Committee
Sponsor copied on s regarding needed corrections
January 17, :59pm ePOSTMARK DEADLINE for corrections/omissions
STEMWIZARD CLOSES

3. Registration Requirements
Entry Fee $50 per eligible grade per building
School Registration Form Due Dec 12 ( signed by principal)
Must provide 2 judges
Must provide 1 volunteer during fair events or serve on committee
EITC letter of support from Public School Superintendent on Letterhead – DUE no later than April 1, 2019
Completed Teacher Inventory Form Due Jan 8th
Meet all established deadlines
NEW

4. FAIR SCHEDULE
Monday March pm Certification* WE NEED TEACHERS TO HELP CERTIFY
Students must be checked in by 6:45 Select Medical Lobby NOT Blocker Hall
ALL projects must be certified or they will be disqualified
Students must set up their own project unless other arrangements are pre-approved
Projects not set up by participant must be certified and the student is responsible
for finding the location of the project
MUST have hard copy of Project Summary and HACC Photo Release
Tuesday March 6 – Judging 8:30 am – 3pm HACC Provided demonstrations 9AM – 11AM
STUDENT INTERVIEWS 12 – 1:30 NO EXCEPTIONS Students are expected to beat the
display the entire 90 minutes
Wednesday March 7 – Grand Champion Judging 9 -11*
OPEN TO PUBLIC noon – 8pm
Thursday March 8 – Open to public 9am – 7:30pm
Jr Awards 5: Sr Awards 7:30
Project removal immediately following ceremonies – unclaimed projects will be recycled.
Students travelling more than 100 miles will be afforded the opportunity to set up on judging day and have grand champion judging electronically.

5. PUBLIC VIEWING DAYS- COME VISIT
The fair will be open Wednesday and Thursday for the public.
A short scavenger hunt questionnaire can be completed and entered into a drawing for prizes
FREE parking and admission
A WONDERFUL way to encourage students, come see their work and bring others to encourage participation

6. THE FINANCIAL PICTURE
The financial portion of the fair continues to be a challenge. We have several grant applications awaiting response. If funds become available to cover registration fees, we will post the mini-grant application process again.
There are EASY ways you can encourage parents, students and colleagues and friends to help $upport CASEF:
Choose CASEF when placing orders through Amazon Smiles
Through pointworthy.com Citi Thankyou points and Hilton Honors points can be converted to cash donations to CASEF
Contributions can be designated for CASEF on the United Way pledge form. 70% of United Way funding is undesignated!
Donations can be made on the website or through Network for Good on the CASEF Facebook page.
We are now an Innovative Educational Program and qualify for EITC Tax Credit status for business donors. First year 75% tax credit, second year 90%.

7.
STUDENT REGISTRAION complete milestones, print, sign, photograph/upload
TEACHER Registration – must register to be able to see student’s work – will confirm registration
Teachers will be cc’d on all messages to students
Teacher Inventory Form due via by 4pm January 8th – no inventory form, no entries accepted
JUDGES Registration

8. If you registered last year, you just need to update information.
PLEASE make sure students are consistent with your name.
2. Register, RECORD INFORMATION – An will be sent to Fair Admin for approval to activate. Please allow 24 hrs.
3. Remember your credentials
1. Log on to STEMWIARD
4 You can also click on the Student Management option and use the ACTION drop-down to log in in as your student
5. STEMWIZARD will generate a student list for you.

9. PLEASE HELP US!!!!!!!
The SRC committee gives up a Saturday morning to review EACH entry. About 90% of our workload could be eliminated if each sponsor would take a few moments to review entries. As you overwhelmingly requested, you have the ability to view your student entries on STEMWIZARD.
Prior to the deadline make sure to:
Deactivate non-participants
Check for 5 sources in research plan
Make sure surveys are included in research plan
All forms are signed
All forms are completely viewable
Human projects have a DS or QS and Form 4 and Consent
The abstract is completed
ALL students have a risk assessment Form 3
IRB signatures are included Form 1B #2 and Form 4
Titles are maximum of 85 Characters
Research Plan is complete –including copy of any survey/data collection

10. We will not be collecting nor printing these prior to or at set up.
Abstract VS. Summary
An ABSTRACT contains the problem, hypothesis, procedure description and anticipated results.
A SUMMARY contains the problem statement, hypothesis, procedure description and conclusion statement. MAXIMUM 300 words.
Students MUST bring a hard copy the Summary/Checklist form with them to set up. Students MUST bring a hard copy the HACC Photo Release form to set up.
NO FORMS – NO ADMISSION.
We will not be collecting nor printing these prior to or at set up.

11. NEW CATEGORIES – page 11
Life Science – animals, plants, genetics, environmental science
Physical Science – physics, energy, transportation, material science, geology, astronomy
Chemistry – organic, inorganic and analytical
Technology/Engineering/Mathematics – computer hardware, robotics, software, artificial intelligence, mathematics
and engineering
Social/Behavioral Science – sociology and psychology
Medicine & Health – microbiology, cellular/molecular biology, epidemiology, biochemistry, biomedical engineering
NOTE: Category awards will go to the top 2 projects in each category. -.

12. NEW Page 12
Schools/District must have an IRB ISEF Forms – updated ALL PROJECTS need Form 3 Risk Assessment Engineering Projects have a separate risk assessment RULE Changes - DNA tests, Vertebrate BCS, Humans DS/QS if licensed data collection method used Cultures Agricultural Practices –require BCS

13. Judging Infraction Report
Code of Conduct
CODE OF CONDUCT NFRACTIONS
Students causing a distraction during judging, will be given a verbal warning. If asked a second time, they may be dismissed from judging and forfeit participation and any awards. Projects that receive 3 infractions will be disqualified.
Students are NOT to be on electronic devices during judging.
Students who leave the display and miss being judged will forfeit the interview opportunity.
Conversations between neighboring participants should be respectful of judging in the proximity.
Students are expected to STAND at the project (not sit on tables/chairs) during the interview
No one except the participant and judges are permitted in Blocker Hall.
Judging Infraction Report
Student Project Number __________________
Infraction: Disruptive
Disrespectful
Failure to comply with request
Judge’s Number _____________________

14. POLICIES NEW Registration Fee Policy
Survey Projects – Statistical Analysis REQUIRED
Code of Conduct Infraction
Harassment and Reporting
REMINDER
Non-Traditional School Participants
Award and Team Projects
Display Set up – MUST register in Select Medical student only need hard copies of HACC photo
release and Project Summary
Day of Fair – Activities start on time
NO ONE BUT JUDGES AND STUDENTS IN BLOCKER 12 – 1:30
Award Pick up
Sponsors review ALL entries prior to SRC meeting

15. Please turn in ballot before leaving
Adding 5th and 6th Grades
1. No
Yes – Will require teachers to step up and help
Participation will require an entry fee or $50 per grade
OPTIONS:
Exhibition Only
Judged
No interview - voting by older students (1st, 2nd, 3rd, HM)
*Judged if teachers provide EXTRA judges
CASEF Board Parameters:
Not eligible for special awards (unless new awards are specifically designated for this group)
These years will not be eligible for points toward senior scholarship
If approved, first participation in 2020 unless TEACHERS organize for 2019
Please turn in ballot before leaving

16. THANK YOU !!
Feel free to contact the CASEF office with any questions or concerns and especially judge or sponsor information. You provide the contact – I will do the rest. is the most effective way to get a quick response
Please enjoy dinner
Mini-sessions will begin at 5:55
Session 1 Room 220 Forms and Resources - Rebecca Hardie
Session 2 Room 214 Statistics – Linda Piscioneri
Session 3 Room 212: IRB vs SRC and Rule changes – Dr. Tricia Britton and Amy Diehl
Session 4 Room 221 (CASEF Office): General Q & A - Valerie Knowles
Looking forward to the 2019 Fair!
Please remember to sign in and out with PPID if Act 48 hours are requested.