1. Making and Using Overheads
Advocacy, Ppt6

2. When to use overheads Ö Audience of 40-50 maximum
Ö        Audience of maximum
Ö        informal atmosphere
Ö        Work well in lighted room
Ö        It’s the only equipment available
Advocacy, Ppt6

3. Remember the KISS Rule Ö Key points only Ö One idea per overhead
Ö        Key points only
Ö        One idea per overhead
Ö        Short words, short phrases:
“6 x 6 rule”
Ö        Strong statements: Active verbs, nouns
Ö        Round off numbers
Advocacy, Ppt6

4. Grab (and hold) their attention
Catchy titles
Bulleted list
Graphics, cartoons, photograph
Color: pros and cons
Advocacy, Ppt6

5. A matter of timing Ö 60 seconds each? Ö 30 seconds each? Ö Overkill?
Ö        60 seconds each?
Ö        30 seconds each?
Ö        Overkill?
Ö        15 min presentation: slides
rule of thumb
Advocacy, Ppt6

6. Make it legible Ö Sharp contrast Ö Letters at least 28 points
Ö        Sharp contrast
Ö        Letters at least 28 points
(one-half cm)
Ö        Avoid border areas
Ö        Check under “real world”
conditions
Advocacy, Ppt6

7. Keep a consistent “look”
Ö        Same typeface and size
Ö        Same bullet style
Ö        Same use of color
Ö        Same use of capitalization
Advocacy, Ppt6

8. Balance the elements Ö General information Specific Data
Ö        General information
  Specific Data
- Charts, graphs
- Case studies
Ö   Policy recommendations
Advocacy, Ppt6

9. Before you start your presentation
Ö        Check the room
- Seating
- Lighting
Ö    Check the Equipment
       - Does it work
- Get in focus
- Extra light bulbs
Advocacy, Ppt6

10. Now you’re up there: 1 Ö Seated vs. standing
Ö        Seated vs. standing
Ö        Keep the screen to your left
Ö  Where do I point
Ö        Look at the audience
Ö   Above all, don’t block the screen
Advocacy, Ppt6

11. Now you’re up there: 2 Ö Give them time to read
Ö        Give them time to read
Ö        Paraphrase, don’t read
Ö  To cover or not to cover
Ö        Keep your overhead in sequence
Ö   Remember your time
Advocacy, Ppt6

12. Now you’re up there: 3
Dealing with nerves
Advocacy, Ppt6

13. The last word
If you are presenting detailed information that you want the audience to remember…
For instance, numerical data or the exact wording of a policy statement…
Distribute it as handouts, normally after the presentation.
Advocacy, Ppt6