1. Functions of Presentational Aids
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2. Copyright © Allyn & Bacon 2008
Providing Support
Visual content can aid understanding
Visual content can help generate belief
Visual support can enhance speaker’s credibility
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3. Copyright © Allyn & Bacon 2008
Graphs
Make numbers
easy to see
easy to understand
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4. Copyright © Allyn & Bacon 2008
Various Types Graphs
Line graph
Bar graph
Pictograph
Pie graphs
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5. Reported HIV Cases in our Community
This is a set-up to the following line graph, demonstrating how much easier it is to process this info graphically
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6. Copyright © Allyn & Bacon 2008
Line Graph
Source: Mayfield Courier Journal, 6 June 2007
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7. Childhood Obesity in Europe
Now averaging almost 33%
Rate expected to trend upward
Same trick as before… tell, then show
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8. Copyright © Allyn & Bacon 2008
Bar Graphs
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9. Copyright © Allyn & Bacon 2008
Pictographs
‘A’ student
I did this in Illustrator - easy to change
‘D’ student
Drinks per week
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10. Copyright © Allyn & Bacon 2008
Pie Graphs
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11. Use Each Graph Properly
Are you showing a trend?
or a comparison?
Another build/animation which could be three separate slides if desired
or percentages?
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12. Assisting Retention & Recall
43%
more
Visual information is more memorable.
1989 University of Minnesota
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13. Guidelines for Preparing Presentational Aids
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14. Copyright © Allyn & Bacon 2008
Label Every Element
Make It Easy To Read
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15. Adhere To Traditional Formats
Use This
Here’s the different orientations on the bar graph
NOT this
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16. Copyright © Allyn & Bacon 2008
Use The Power of Color
Just to demonstrate color vs. b/w
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17. Avoid Overwhelming The Audience
Be sure that you use PowerPoint to enhance your speech, not as a replacement for your notes or outline. It’s difficult for the audience to listen to you and read along with a lot of words on the screen - plus - everyone reads at a different pace, so you can lose your ability to guide the audience through the presentation. Use key words and hit main points only, slides are not a book. It’s great to add clip art for visual interest. If charts or graphs make sense in your speech, then add them into the slideshow as well. Also - most of the time you’ll want to integrate the slides into the speech, not talk and then ‘go to’ the slides. There may be some situations where the latter example will work. Keep yourself audience centered - what will work best to help them understand and react in accordance with your purpose. Also you will want to……
The goal was to be obnoxious….
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18. Copyright © Allyn & Bacon 2008
Employ Silence
Display content when needed
Use a blank slide when no visual aid is needed
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20. Copyright © Allyn & Bacon 2008
Anticipate Problems
Have a back-up plan in case of power failure or technical glitch
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21. Stay Connected with Listeners
Look at the audience, not at your aid
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