1. City of Billings Technology Replacement Plan
FY2016
February 17, 2015

2. PLAN OVERVIEW Mechanism To Replace And Fund City Technology
Useful Life of 3 Years Or More
Committee Reviews Requests for New/Upgraded Technology with a Value of $5,000 or more.
Multiple Year Replacement Schedule
Annual standards review for PCs
Established Guidelines For Review Consideration (age, standards, cost-benefit analysis, regulatory requirements, best practices, operational needs)
Replacement funding is maintained within each department/division budget
Provisions For Additional And Upgraded Equipment (Supplemental Budget Requests)
Annual Committee Plan Review (Departmental Justifications)
FUNDING: Paid out of each Department for their technology replacement. No SINKING fund like the ERP.

3. COMMITTEE MEMBERS (11 Group representatives)
Dwile Weagel (Public Works: Utilities Service Center, Water Plant, Wastewater Plant)
Kelly Frank ( Public Works: Admin, Engineering, Streets, Solid Waste)
Ronda Vukasin (Planning, Community Dev., Building, Code Enforcement)
Cari Martin (Administration, City Clerk, Human Resources)
David Watterson (Municipal Court, Info. Technology, Legal)
Liz Kampa-Weatherwax (Finance, Parking, Motor Pool, Facilities)
Kory Thomson(Parks & Recreation, Cemetery, Community Center)
Mark Balter (Police, Animal Shelter, Volunteer Center)
Anne Kindness (Fire Stations, Communications Center)
Marita Herold (Airport, MET Transit)
Kathy Robins (Library)

4. FY16 TRP PLAN RECOMMENDATIONS
Capital: $ 412,700
O & M: $ 355,314
TOTAL: $ 768,014

5. FY16 TRP Totals by Department
Information Technology makes up 90% of the Admin Services portion of the TRP (IT $ 244,400)
IT maintains infrastructure hardware and software that supports the entire organization. FY16 contains some larger replacements of equipment that is only replaced every 8 – 10 years
Wireless PTP to Airport 3 fire stations & 1 other City Facility $30K
Wireless PTP to PW-Belknap Water Plant Public Safety Utilities Service Center $ 22K
Anti-virus licensing for entire organization $ 20K
New Managed Wi-Fi solution for the entire organization $ 80K
Music On Hold & Replacement of 2 Phone System Servers $ 18K
IT is FUNDED through charges to City Departments
Capital: $ 412,700
O & M: $ 355,314
TOTAL: $ 768,014

6. FY16 TRP Capital Expenditures
FY16 Capital:
$ 412,700
Admin Services Capital: Anti-Virus $ 20, Wireless PTP Airport $ 30, Wireless PTP Belknap $ 22, Music On Hold/Phone System Servers $ 18, Wireless Lan - Wi-Fi $ 80, Storage Expansion $ 15,000
Public Works: Plotter $18, Leak Correlator/Permalogue Leak Detector $60, Neptune Reading Gun $ 5,600 x Furnace Spectrophotometer $ 62, Sartorius Solids Sampler $ 11, Color printer $ 7,500

7. FY16 TRP Replacement (by Technology Class)

8. FY16 TRP PLAN Past Year Comparison
FY $ 600,000 Public Safety – New World Software Purchase (W/out Total = $ 540,631)
FY FY FY FY15 FY16
Capital $ 345,250 $ 309,769 $ 821, $ 229,450 $ 412,700
O & M $ 286,085 $ 243,655 $ 319, $ 349,297 $ 355,314
Totals $ 631,335 $ 553,424 $ 1,140,631 $ 578,747 $ 768,014

9. Thank You!