1. Keys to building effective Property Management solutions in 11i
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Keys to building effective Property Management solutions in 11i
Richard Byrom
Oracle Applications Consultant
UKOUG Financials SIG – 14th September 2004
Prepared by : Richard Byrom - RPC Data

2. Property Management Processes
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Agenda
Property Management Processes
The Oracle 11i Property Management Solution
Implementation Issues
Useful Links
Questions and Answers
Prepared by : Richard Byrom - RPC Data

3. Property Management Processes
Attract Tenants
Property Management
Administer Leases
Manage Contracts
Manage Occupancy
Collection
Payment
Manage Construction
New Malls
Tenant Improvements
Cost Recoveries
Analyze

4. Post Cost Distribution Purchasing, Non Project
Designing an Effective Chart of Accounts Structure Using Oracle Applications
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Property Management Solution
Lease
Tracking
Billing
Schedule
Receivables
Post Revenue
Invoices
Post Cost Distribution
Property
Management
Job
Costing
(Projects)
General
Ledger
Cost
Recovery
Employees
Time &
Expense
Depreciation
& Asset
Post
Costs
Expense
Reports
Payment
Schedule
Commitments
Supplier Invoices
Post Supplier
Expense
Capital Costs
Purchasing
Purchasing, Non Project
CIP & Assets
Assets
EDI outbound
Payables
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5. Landlord & Tenant Processes
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Landlord & Tenant Processes
Strategic Property
Decisions
Administer
Terms & Conditions
Allocate/
Recover Costs
Utilize Space
Prepared by : Richard Byrom - RPC Data

6. Real Estate Systems Landlords/Tenants Contractors HR Systems
Designing an Effective Chart of Accounts Structure Using Oracle Applications
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Real Estate Systems
Landlords/Tenants
Contractors
HR Systems
Executives/
Accounting
Legal
Prepared by : Richard Byrom - RPC Data

7. Property Manager in 11i Property Assignments Agreements .
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Property Manager in 11i
Property
Assignments
Agreements .
Prepared by : Richard Byrom - RPC Data

8. Asset, Projects, Treasury
Designing an Effective Chart of Accounts Structure Using Oracle Applications
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Property Definition
CAD integration
Land & Buildings
Bldg Life Cycle
Asset, Projects, Treasury
Point 1
You can import/export location and space information from Property Manager to CAD applications
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9. Tenure is leased, managed, mixed or owned
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Tenure is leased, managed, mixed or owned
Prepared by : Richard Byrom - RPC Data

10. Time dimension: past & future
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Assignments
People
Tenants
Assets
Projects
Time dimension: past & future
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11. Designing an Effective Chart of Accounts Structure Using Oracle Applications
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Location type -
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12. Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Prepared by : Richard Byrom - RPC Data

13. Agreements Lease abstract Index Rent Variable Rent
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Agreements
Lease abstract
Options, Dates, Milestones
Proration, FASB 13 accounting
Integration with Oracle Payables & Oracle Receivables
Index Rent
Variable Rent
Point 1
Third Party - Receivables
Direct - Payables
Sub Lease – Receivables
Point 2
Handles rent increases and can be used to perform increased based on CPI (Consumer Price Index)
Point 3
The Variable Rent feature allows landlords to collect rent based on a variety of variable factors, such as sales volumes, weight, and usage. The most common type of variable rent is percentage rent. In this case, landlords can collect a portion of rent based on a percentage of the volume of a tenant’s sales made on the leased premises.
Prepared by : Richard Byrom - RPC Data

14. Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Prepared by : Richard Byrom - RPC Data

15. Implementation Issues
Designing an Effective Chart of Accounts Structure Using Oracle Applications
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Implementation Issues
Business Case needs to be established
Implementation Timing
Data Take-on and Interfaces
Lease Agreement Documentation
Mix of Receivables/Payables
Recoveries interface to GL.
Reports
Point 3
Also incorporated here should be the coding infrastructure.
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16. Useful Links
Download the Oracle Documentation CD’s from back to version 11 – here you will find the Property Manager User Guide.
_vision.htm Access the Publicly Accessible 11i Vision Instance at this site which contains some examples of how Property Manager should be implemented.

17. A Q
&

18. e-mail : richard@richardbyrom.com Web Sites :
Designing an Effective Chart of Accounts Structure Using Oracle Applications
1/18/ :10 AM
Speaker Information
Name : Richard Byrom
Web Sites :
Please do not hesitate to contact me.
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