1. Administrative Structure and Duties Task Force
January 14, 2016
OSU Faculty Senate Meeting

2. Membership
 Mark Abbott – Dean, College of Earth, Ocean, and Atmospheric Sciences
Viktor Bovbjerg – Associate Professor, School of Biological and Population Health Sciences
Natalie Dollar – Associate Dean, OSU- Cascades Campus; Associate Professor, Speech Communication
Toni Doolen – Dean, University Honors College
Kate Hunter-Zaworski – Past Faculty Senate President – Task Force Co- Chair
John Killefer – Head, Department of Animal and Rangeland Sciences
Dave King – Associate Provost, Extended Campus
Denise Lach – Director, School of Public Policy
Linda Powell – Director, OSU Shared Services
Larry Roper – Vice Provost for Student Affairs – Task Force Co-Chair

3. Charge of the Task Force
Provide a comprehensive review to determine if OSU’s top administrative structure and organization will enable the university to perform as an effective, efficient, high-performing educational enterprise that is comparable to its similar-sized peer institutions.
Focused primarily on the academic and related functions of the organization.

4. The charge includes:
Compare with aspirational or other appropriate peer institutions of similar size and complexity.
key administrative functions at OSU
size of key administrative units and faculty and staff to administration ratios  
Analyze organizational charts of OSU and other institutions
to identify administrative positions that are different at OSU or positions that are commonly used at other institutions, but that do not exist at OSU.
Identify duties performed by such functions.
 Make recommendations for future organizational structures and administrative duties.

5. Peer Institutions for purpose of task force
Colorado State University
Arizona State University
Purdue University
North Carolina State University
University of Florida
Iowa State University
University of Tennessee
University of Wisconsin

6. Task Force Process Regular meetings and background research
Interviews with peer institutions
Small groups meetings
Developed organizational scenarios
Three Structural Layers:
Reporting
Communication
Budget

7. Guiding Principles The recommended structure(s) :
must reflect the complexity of OSU’s mission and support OSU’s mission achievement;
reinforce OSU’s emphasis on student success and meeting the educational needs of students;
demonstrate attention to efficiency and responsible stewardship of OSU’s fiscal and human resources;

8. Guiding Principles 4-7 The recommended structure(s) :
support and reinforce OSU’s culture of collaboration and shared governance;
support the strategic direction and functioning of OSU;
must be inclusive, enterprise-wide and reflect all locations where OSU delivers programs and services; and
must be aspirational – the recommendations must reflect OSU’s dynamic nature and the trajectory of the university’s growth. 

9. General Conclusions Current Administrative Structure is appropriate
effective communication most important
Provost and VP Finance and Administration
Similar to peers
Many reports
Build increased staffing support
OSU staffing levels lower than most peers
Reinforce OSU’s collaborative Culture

10. Assistant Dean position
Mixed across peers with respect to academic rank
Mixed between academic and non academic units
Task Force recommendation:
Strong rationale for strategic importance of the position in advancing college or unit’s leadership agenda
Academic Deans and Provost determine if position would enhance College’s success

11. Vice-Provost for Academic Resource Management and Institutional Effectiveness
Oregon State University may benefit from a leadership position that focuses on aligning our academic resources, planning and strategies.
Due to the increased accountability and emphasis on strategically focused decision making.
The Faculty Senate and Senior Leadership examine the creation of a new position.

12. Last words
The Task Force endorses committing attention to strengthening communication and collaboration among administrative units and building on OSU’s strong history of shared governance.