1. Data Pipeline Town Hall December 10th, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
1/18/2019
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Vendor Update Open Collections in Data Pipeline
Special Education December Count
Student End of Year
Human Resources
Non-Public Directory
Course Codes
SBD/PreCoded Id
Weekly Maintenance
Feedback 6

7. Introductions 7

8. 1/18/2019
Vendor Update
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

9. Colorado PowerSchool Users
6th Annual PS User’s Conference
Date: Thu, Jan 21 and Fri, Jan 22, 2016
Time: 8:00 AM – 4:00 PM each day
Location: Cherry Creek School District, Centennial, CO
Cost:
Early Bird Rate – One day: $150 per person, Two days: $175 person
Rate increases December 15th. Regular registration rate – One day: $200 per person, Two days: $225 per person.
*Groups of 3 or more enter the discount code PSGROUP at checkout for $25 off per person. 
Registration: Deadline: January 15, 2016
To Register: Coloradoleague.org>Calendar>Jan 21

10. Open Collections in Data Pipeline10

11. Open Data Pipeline Collections
Year Round
Directory
Continue to send in Non-Public student counts.
Reminder after the election of Thursday, November 3rd to update your School Board Membership if there were any changes.
RITS
EDIS
Periodic
Finance (February 28th 2016) 11

12. Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Student End of Year (Sign off sheets due TODAY) 12

13. Special Education December Count13

14. Create A Snapshot
December 8th Deadline
100 % 14

15. On the horizon
Continue working on getting all records included and error free at the interchange.
Now is a really good time to catch us with questions.
Special Education December Count “Huddle” – please plan to join Tuesday, December 15th from Waiting on adobe information and will provide call and login on Monday (Invite List: DEC SPE and STF roles) 15

16. Tips/Updates
Grant Code 8600 – Head Start – will open for special education – give us a couple of days to update internally.
DC221 – looks at all provider fields to ensure if you reported staff on the student side there is a staff record in staff files.
All Staff should be reported
Pipeline Error Reports – Now available
Uploading files – be sure file is not open and you have no spaces in the file name.
DC are working and are there to help you with your caseload matches. 16

17. Contact information
Kristi Gleason (303) Lindsey Heitman (303) Orla Bolger (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 17

18. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 18

19. Student End of Year 19

20. Wrapping Up
Today is the deadline for EOY Signoff Sheets. Please perform a final review of reports and or fax your signature verification page to me
Please contact me or as soon as possible if you still have errors
Fax:
If you sent in a signature form prior to your final submission of data, please resubmit a signature sheet as soon as possible
s were sent out this morning to districts who have not submitted their signoff 20

21. Thank You! Final Reports will be released publically on January 21st

22. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
Contact information 22

23. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 23

24. Human Resources Snapshot24

25. Schedule Reminder
“You may delay, but time will not.” ~ Benjamin Franklin
Expectations to have completed by December 8th
Staff Profile uploaded into pipeline
Staff Assignment file uploaded into pipeline
All districts created at least one Human Resources Snapshot
Next deadlines:
interchange files error free by Monday, January 11th AND
Snapshot error free by Wednesday, January 13th 25

26. Frequently Asked Questions (1)
File Upload issues:
Be sure there are no blank fields other than the End Date. The End Date field can be left blank, all else must have a value reported.
Be sure file layout was updated- there were changes from
If continuously having issues, please contact me and I can send you method to securely send me your file for review
Teacher Quality 6 – Student Growth was not used in the evaluation system as it was optional, how can it be reported for teachers/SSPs?
Use code 05 (added for this purpose): Not rated in prior year for reason other than being new 26

27. Frequently Asked Questions (2)
A teacher is getting the warning/error stating they do not hold an active license, but they do?
If the license was issued/renewed since November 4th 2015, our system is not yet up-to-date with this information. Working on getting this resolved as quickly as possible.
If the license was an alternative license, please re-create the snapshot as those are now being reviewed in the system as valid (as of Dec 9th)
A teacher is getting a warning/error regarding their HQ status?
Please read the fill error/warning message fully as it states in each what is required and needed to correct those errors/warnings 27

28. Frequently Asked Questions (3)
The number of classes taught- how do I report this for elementary teachers?
Please refer to the definition provided in the Staff Assignment file
Example C:  An elementary teacher who has one class with the same students all week (Monday through Friday) should have 01 in Number of Classes Taught in Subject.
Example D:  An elementary music teacher that has three classes with different students on Mondays and Wednesdays and has two classes with different students on Tuesdays and Thursdays should have 05 in Number of Classes Taught in Subject. 28

29. Additional Questions?
Please contact me at and I will be glad to assist
Documentation, training, step-by-step guidance are all beneficial to review for help as well- these can be found at: 29

30. Non-Public Directory 30

31. Non-Public School Directory
Please send me the completed forms at:
Dennis St. Hilaire Or
Fax
Phone 31

32. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 32

33. Statewide Standard
Course Codes 33

34. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection
All courses must be mapped and loaded by February 2016.
More information 34

35. Replicate Course Codes
Log into the system: 35

36. Replicate Course Codes
Use single sign on and password 36

37. Replicate Course Codes
Common login issues
Incorrect or password
Do not have access to the SSCC system
LAM must assign the appropriate SSCC role 37

38. Replicate Course Codes
Statewide Standard Course Code Dashboard
Notice district and school year – zero courses uploaded 38

39. Replicate Course Codes
Click Upload Courses in top menu options
Make sure school year is selected 39

40. Replicate Course Codes
Click Upload Courses in top menu options
Make sure school year is selected 40

41. Replicate Course Codes
Upload Courses screen
Notice second option is Replicate Previous Year Courses (make sure 2015 to 2016) 41

42. Replicate Course Codes
Click on the Replicate Previous Year Courses
Make sure want to take 2015 courses and replicate them to 2016 school year 42

43. Replicate Course Codes
Check number of courses to publish (168 in this example)
Click the Publish button 43

44. Replicate Course Codes
Confirm the Published Courses
Click the Finish button 44

45. Replicate Course Codes
Review the Dashboard
Uploaded courses should show the number of published courses 45

46. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 46

47. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 47

48. SBD/Pre-coded Id 48

49. Pre-ID/SBD Information CMAS (includes PARCC)
CMAS (includes PARCC) pre-ID pull
Friday, December 18th, 2015
Upload your student demographic and student school association data using tag of None (untagged)
Pre-Id validation reports will be available under the CMAS SBD folder
Please make sure to run these before the pull date to confirm the data
Student test window is 4/11/16 – 4/29/16.
SBD for CMAS will be in late June/early July, 2016
SBD process will be similar to what was used in summer, 2015
Please update student information in vendor system

50. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs week of March 14th, 2016
SBD process will be similar to what was used in spring, 2015
Please maintain student information in vendor system
This will help reduce changes required during SBD process

51. Pre-ID/SBD Information Dynamic Learning Maps (DLM)
Dynamic Learning Maps (DLM) Overview
Alternate assessment in English Language Arts and Math for students with significant cognitive disabilities
This is a very small set of students in grades 3-11 (approximately 5,500 statewide)
Student test window is the same as PARCC ELA/Math
DLM Test preparation
No Pre-ID pull.
KITE is open
Please update student information in the KITE system.
DLM SBD will be in May, 2016
We anticipate that the SBD process will be similar to what was used in spring, 2015, however, we are reviewing that process to see what improvements can be made.
Please note DLM will replace the previous 11th grade alternate assessment for (there will not be a separate collection for the 11th grade alternate)

52. Pre-ID/SBD Information 11th Grade College Entrance Exam and New 10th Grade Exam
CO will not be giving PARCC ELA/Math in 10th grade this year.
HB requires a new exam for students in 10th grade. This exam must be aligned to both Colorado Academic Standards and the 11th grade college entrance exam.
11th Grade College Entrance Exam
Colorado ACT has been used since Contract expired this summer.
New legislation (HB ) requires a procurement process every five years for both the 10th grade exam and the 11th grade college entrance exam.
CDE will know more about test dates and the data processes once the RFP process has been completed and a new contract awarded.

53. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Sarah Underwood or Jasmine Carey You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

54. SBD Pilot districts Changes for 2015-16
Any districts interested in piloting ACCESS extract to update vendor system?
CDE would like to work with a handful of districts to see if we can help extract information from the student interchange and use it to update the ACCESS vendor system.
Assuming this is helpful, will try similar approach with other vendors
Limited development resources at this time
Please contact me if you are interested
Kevin Smith 54

55. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 55

56. Data Pipeline Users Group
1/18/2019
Data Pipeline Users Group 56

57. Data Pipeline Users Group
Meeting today December 10th from 2:00 – 3:00
Agenda
Review of last meeting
Gifted and Talented changes
Bullying update
Issues and Concerns
Next meeting January 14th    2:00 – 3:00 57

58. 1/18/2019
Weekly Maintenance 58

59. Tuesday weekly maintenance
Just a reminder CDE does weekly maintenance on Tuesdays between 5:00 PM and 10:00 PM.
Typically 15 to 30 minute outages
Need weekly maintenance – Correct defects
Implement requested changes
Please minimize use during this time. 59

60. 1/18/2019
Feedback 60

61. How can CDE help? Concerns and feedback How can CDE help?
Do you have a system change you would like?
Defect CDE needs to correct?
System wide change?
Please contact me:
Kevin Smith

62. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 62

63. Thanks for joining us today!
Next Town Hall:
Thursday, December 17th, 2015
9 a.m.-10 a.m. 63