1. Tier 1 County Orientation
DO SIGN IN SHEET FOR THE MEETING!
Tier 1 County Orientation
November 10, 2015

2. Introductions and Terminology
The Tier 1 counties
Forest, Northumberland, Potter, Schuylkill, Snyder, Union, Warren, and Wayne.
Tier 2 counties are the remaining 15 BHARP Counties
Tier 1 counties participate at the highest level in training and have technical assistance and support.
Tier 2 counties may participate in the training offered through the grant but do not receive an allocation or additional T/A or support
Columbia/Montour/Snyder/Union (CMSU) County Joinder is the “Host County” for the grant

3. Organizational Design
SAMHSA
CMSU (Host) County
BHARP
BHARP SOC Project Director
Social Marketing
Trauma Informed System of Care Trainer
Tier 1 Counties
Forest
Northumberland
Potter
Schuylkill
Snyder
Union
Warren
Wayne
University of Pittsburgh (Evaluation)
Family Organization (consultation)
Youth Organization (consultation)

4. Grant Overview/Deliverables
4 Key components to be developed
Family Driven System of Care
Youth Driven System of Care
County Leadership Team
Trauma-Informed System of Care
Outcomes – outlined in the grant and defined by SAMHSA

5. Grant Overview/Deliverables
Additional Requirements
Cultural Competency/adherence to National CLAS Standards
Engaging “Disparate” populations
Social Marketing
Mental Health Awareness Day
Flexibility…
we are learning more about the specific requirements as the SAMHSA technical assistance is introduced to us.
We wanted to bring Tier 1 counties together to offer the opportunity to launch their local System of Care efforts as early as possible.

6. Funding County Allocations $50,000 set aside – draw down process
0.25 FTE SOC assigned position
BHARP
Learning Collaborative for Trauma Informed Care
Provide support for family and youth driven initiatives
Evaluation/outcomes required by the grant and SAMHSA
Social Marketing
Cultural Competency
About 45 minutes time to this point

7. Mission Discussion One way to construct a Mission or Vision statement…
10 minutes time
Distribute index cards. “What 3 words characterize System of Care for you?” Construct a Wordle…

8. Binders and Flash Drive Distribution & Contents
Contract template between Tier 1 Counties and CMSU
Budget and invoice form
SOC-related Meeting sign-in sheet
In-kind match tracking system (under construction)
Stipend request form (county and BHARP)
SOC Strategic Plan Template
20 minutes time

9. Budget/Invoicing Budget and Invoicing form
Use the Budget form for invoicing
Invoice each month
Changes to the budget more than 25% from one line item to another need to be approved by the SOC Project Director
CMSU accesses funds from SAMHSA allocation and forwards to counties based on actual expenditures by the counties and by BHARP
Save the budget & invoice form as a new file each month
yyyymmcountyname
ex Forest
Rich & Chris. 20 minutes time

10. Sign-In Sheets & In-Kind Match
Who counts as match
Anyone whose salary/costs are not covered fully by System of Care or Federal Dollars
Track via web based application (under development) based on sign-in sheets
Other opportunities for in-kind
Sponsored food for meetings
Room utilization without charge – assess rate for room space and report
Printing
Ideas?
5 minutes time

11. Stipends
Stipends for youth or family members participating in activities within the individual Tier 1 counties are to be paid through a mechanism arranged by the county
Use existing family or youth organization for processing?
Stipends for BHARP activities are paid through CMSU
Stipend requests are due at the end of the meeting to BHARP SOC leadership for review and packaging
If attending the meeting remotely the request is due to the BHARP for processing within 2 weeks of the meeting
MapQuest will be used to support mileage requests – consistency with this method in the counties is recommended
5 minutes time

12. Get lunch. 30 minutes time. Construct the Wordle… should be about 12PM

13. Evaluation/Outcomes Monica Walker Payne, lead evaluator What we know
Experience with SAMHSA requirements, data collection tools and databases
What we know
Year 1, 10 youth/county or 80 people in study group
Years 2-4, 15 youth/county or 120 people in study group per year
We need to address access and participation in services for “disparate” populations
Must interview research participants within 30 days of enrollment in research study
Candidates: a blend of females and males, those who are engaged in the system (those who we can access relatively easily)
Monica will train county staff who will be collecting the data
Who might be the best people in each county to engage and track research participants?
What’s in it for the counties…?
30 minutes time; presented by Monica. CALL HER AT

14. Strategic Plan Template
County Snapshot
Population
Diversity
Prior experience in System of Care or interagency collaboration
“Drivers” (industry, poverty, natural resources)
Overarching Vision for System of Care
SWOT Analysis
Priorities for Development Based on the SWOT Analysis
County Leadership Team
Family Driven
Youth Driven
Trauma Informed Care
Action Steps to address priorities
Measuring Success
About 20 – 30 minutes; SWOT you tube video time permitting

15. Monthly Call Schedule
Suggest 2nd week of the month on a Wednesday to avoid some meetings already scheduled
Topics
Each of the 4 core activities (family driven, youth driven, county leadership team development, trauma informed care)
County successes; creative use of SOC funding
Guest speakers
Evolving SAMHSA requirements
5 minutes time

16. Tier 1 Leadership Team Recruitment
BHARP SOC is committed to following the same standards as the individual counties pertaining to at least 25% family and 25% youth membership on the leadership team.
Any suggestions from counties for membership would be very helpful.
Representation from each Tier 1 County in some way on the BHARP Tier 1 County Leadership Team would be ideal.
5 minutes time

17. Individual County Meetings
Schedule a meeting to get to know some of the county resources, strengths, etc.
BHARP SOC is committed to spending time each month in each county
Leadership Team meetings?
Youth or Family meetings?
Briefings for staff or other county leadership?
15 minutes time; should be about 1:45 at this point

18. Next Steps County visits
Develop the Leadership Teams, both county and BHARP
Develop resources around the 4 core activities
Participate in SAMHSA T/A
Weekly written update
Monthly SOC Update calls
15 minutes; closing