1. Division of Sponsored Research
Welcome to the Research Administration Training Series “Understanding and Implementing the Awards Process” Session
Division of Sponsored Research

2. WHAT IS THE AWARDS OFFICE
We are the “conduit” between the agency, the researcher and the various offices with whom you interact

3. AUTHORIZED SIGNATURES
Thomas E. Walsh, PhD, Director of Research and Compliance
Brian Prindle, Associate Director of Research
Brandi Boniface, Assistant Director of Research
And of course, Winfred M. Phillips, Vice President of Research

4. STAFF OF AWARD ADMINISTRATION 392-5991
Vera (Dee Dee)Teel
Rosita Chen
Dawn Stewart
Ginger Wilson
Elaine Parker
Debbie Thigpen
Joyce Jackson
Lonnie Barton

5. Do you have a Funding Document??
Grant Award
Contract
Letter of Award
Written communication of some sort (This is the catchall)

6. How do they come?? FAX SNAIL MAIL ELECTRONIC MAIL COURIER/HANDCARRY
THIRD PARTY
PI/Contracts and Grants/Department

7. What do we look for on the Funding Document?PI
Budget
Dates
On campus vs. Off campus
IRB and/or IACUC
Who
What (you can spend)
When
Where
How

8. What does Awards need?? DSR-1 Budget Conflict of Interest
Appropriate IACUC
Appropriate IRB
Subaward information

9. POINT A TO POINT B (AWARD TO BUDGET)
Comes to Award Administration
Reviewed for distribution(Dee Dee)
Data based on Mail log
Paperwork matched with appropriate documentation
NOA is processed (or other appropriate action)
Signed by Dee Dee or appropriate signatory authority
Merged into Sponsored Research master database
Transmitted to C and G
Or other entity

10. WITH OTHER INSTITUTIONS OR AGENCIES AND IN THE BUDGET
SUBAWARDS
WITH OTHER INSTITUTIONS OR AGENCIES AND IN THE BUDGET

11. WITHIN THE UNIVERSITY AND IN THE BUDGET OF THE PROPOSAL
SUBPROJECTS
WITHIN THE UNIVERSITY AND IN THE BUDGET OF THE PROPOSAL

12. TEMPORARIES WILL SET UP FOR 3 MONTHS WILL SET UP FOR 25% OF $$$
WILL NEED “GUARANTEE” OF AUTHORIZED OFFICIAL OF ACCOUNT
“THE DEPT/CHAIR/DEAN GUARANTEES THE $$ EXPENDED SHOULD THE ?????NOT BE RECEIVED”

13. NO COST EXTENSIONS IRB IACUC FDP (federal demonstration partnership)
APPROVED BY AGENCY
2ND EXTENSION AFTER FDP

14. REPORTS
PLEASE JUST DO THEM!

15. Never hesitate to call and ask
Never hesitate to call and ask!! My theory: A forewarned and informed PI and department is a happy PI and department!!!