1. Presented by (Abdisamad Abdullahi Abdulle)
Project Management:
Managing Complexity in the Face of Uncertainty
Ch02: What Is Project Management?
Presented by
(Abdisamad Abdullahi Abdulle)

2. Processes of project management

3. Ch02: What Is Project Management?
The Fundamentals of Project Management
The purpose of initiating process is to obtain the commitment to start the project
In order to do this you need
The customer
The management team
The problem need to solve
To gather More information
To make project definition or project summary
To identify the project stakeholders

4. Ch02: What Is Project Management?
Writing the problem statement
Every project has specific goal: to solve a problem or to take advantage of opportunity
Problem statement clearly defines the problem you are attempting to solve or the opportunity you are attempting to take advantage

5. Ch02: What Is Project Management?
Let us take some examples
Our company has 300 employees and needs another 100 employees and the current office space can handle up to 320 employees
The problem statement
“we do not have enough space for all our employees”
We have new products and the customers don’t know about it. Our sales have been declining
“ we are losing sales to competition”
Don’t jump to the solutions
Don’t be afraid to ask why?
Keep it simple

6. Ch02: What Is Project Management?
Defining project goals and objective
Project goal is a high level target that states the end result of the project the project will achieve
It should be simple statement and easy to understand
Example -host a corporate sales event
Project objective: defines further the goals by giving specific details
Objective help to define the scope of the project and the success criteria
Business objective
Financial objectives
Quality objectives
Technical objectives
Performance objective

7. Ch02: What Is Project Management?
Documenting objectives
Specific
“Host an event that reaches 80% of our customers and costs not more than $80,000”
Measurable
“Increase average customer satisfaction on web survey to 4.5 out of 5”
Realistic: objectives spell out the resources available
Time frame
“release to manufacturing by November 1”

8. Ch02: What Is Project Management?
Selecting a strategy
Brain storm

9. Ch02: What Is Project Management?

10. Ch02: What Is Project Management?

11. Ch02: What Is Project Management?

12. Ch02: What Is Project Management?
Gathering Requirements
Requirements are specific needs for project customer

13. Ch02: What Is Project Management?
Example: for the corporate sales event
Objective: showcase products
Requirements could be
-include selling points
-use brand terminology
Gathering requirements can be challenging
Sometimes customers know what they want sometimes they don’t
Customers and stakeholders often mix wish list items with true requirements

14. Ch02: What Is Project Management?
Example
Requirements
-model (R)
-color (W)
-engine (R)
-radio (R)
-diesel (W)

15. Ch02: What Is Project Management?
Techniques to gather requirements
Reuse technique
Prototype technique
Business process modeling technique
Use cases technique
If your project involves several groups you can hold requirement meetings with representatives in each group
Also you can use observation and interview

16. Ch02: What Is Project Management?
Understanding the deliverables and success criteria
Products and services
Deliverables help you to scope your project
Deliverables help you measure your progress
Two types of deliverables are end and intermediate

17. Ch02: What Is Project Management?
Success criteria
Success criteria are definitions of success

18. Ch02: What Is Project Management?
Assumptions and Risks
Assumption is something that is believed to be true but not confirmed
Risk is a situation or event that might negatively affect your project
Document the assumptions and risks

19. Ch02: What Is Project Management?
Scope statement
Define included and excluded activities
Scope creep

20. Ch02: What Is Project Management?
Identifying the stakeholders
Project customer (funds, influences and approves)
Sponsors (responsible, have authority, prioritize objectives and suggest improvement plans)
Functional mangers (Achieve departmental goals and manage teams)
Team members (perform tasks)

21. Ch02: What Is Project Management?

22. Ch02: What Is Project Management?
Obtain approval by
Mailing
Face to face sign off meeting (the best)
Agenda for the meeting
1. review project summary
2. obtain signature

23. Ch02: What Is Project Management?
Writing project charter
Team members need to understand the project manager’s authority
Project charter includes
Project name
Purpose
Project manager name
Responsibilities of the project
Authority
Sponsor’s support