1. Undulator Scope, Management, and Organization

2. Scope of Undulator System
Management
Magnets and Supports
Undulator Magnets (ANL)
Quadrupole Corrector Magnets and Power Supplies (ANL/SLAC)
Mover Support System (ANL)
Fixed Supports (ANL)
Magnet Measurement Facility (SLAC)
Vacuum System
Undulator Vacuum Chambers (ANL)
Break Sections (ANL)
Bellows (ANL)
Pumps (ANL/SLAC)
Diagnostics
BPM System (SLAC/ANL)
OTR System (ANL)
Wire Scanner System (ANL)
Loss Monitor System (ANL)
Charge Monitor System (ANL)
Controls
Motion Controls (ANL)
Video System (ANL)
Loss Monitors (ANL)
Power Supplies (SLAC/ANL)
Vacuum (SLAC/ANL)
Diagnostics (SLAC/ANL)
Installation (SLAC/ANL)
Commissioning (SLAC/ANL)

3. Documents Physics Requirement Document
Used to convey the essential physics requirements
The engineers use this document as the basis of their designs
Example: The undulator period is 3 cm
Engineering Specifications Documents
Used to spell out specific engineering details
The engineers use this as a supplement to the PRD and to provide details of the item they have designed so that others can design to it
Example: The physical length of the titanium strongback is 3.4 m.
Interface Control Document
Used to specify in detail all interfaces
Example: The video camera must have one BNC female video output port
Status
In the undulator area we are lagging behind in the generation of these documents and must really start to get these done in the near future
Brad Youngman and Geoff Pile, now that they are on board, will begin to pull this effort together and get people to get these done.

4. Meetings
Management meetings or those related to management meetings occurring every week
M, W, F 9:30 meeting
All local ANL CAMs meet.
Also present on various days are representatives from
Project Analyst
PMCS
Accounting
Procurement QA
Tuesday 2:30 meeting
Undulator System meeting
All those working on the undulator system are present
SLAC is also present via a dedicated videoconference system
Tuesday 12:00 meeting
LCLS Management meeting
All WBS managers and System managers are present via teleconference for meeting with the project office
Monthly Management Meetings
2nd Wednesday of every month
Risk management meeting
All WBS managers and System managers are present via teleconference/netmeeting for meeting with the project office
4th Wednesday of every month
Cost and Schedule perofmance meeting
All WBS managers and their CAMS are present via teleconference/netmeeting for meeting with the project office

6. Global Schedule and Integration Vacuum and Diagnostics
Organization
Undulator Physics
H.D. Nuhn
Undulator System
System Manager S. Milton
Chief Engineer G. Pile
CF Physics
J. Welch
Global Schedule and Integration
R. Boyce
Project Support
J. Alicz ES&H (ANL)
T. Barz QA
F. Clark PMCS (ANL)
F. Coose Project Analyst
J. Ingraffia Procurement
P. Mast PMCS (SLAC)
P.Styka Accounts
SLAC Integration
B. Youngman
Controls System
System Manager
B. Dalesio
System Layout
TBD
Magnetic Measurement
R. Ruland
Magnets and Supports
M. White
Vacuum and Diagnostics
D. Walters
Controls
J. Stein

7. Metrology Integration
APS Liaisons
Horst Friedsam
Isaac Vasserman
Liaisons
System Integ. Test
Mag. Meas. Facility

8. BPM Integration RF BPMs are done collaboratively between SLAC and ANL
Split of Responsibilities
SLAC to define the interior dimensions of the detector
ANL to be responsible for external dimensions
ANL/SLAC to collaborate on the front end rf mixer electronics
SLAC responsible for the generic front end electronics and other downstream electronics
Patrick Krejcik (SLAC) will lead the overall BPM effort
Two Teams
RF/Electrical Processing Team
Till Straumann (SLAC) leading the electrical processing team
Other principle members
Lill (ANL)
Li (SLAC)
Akre (SLAC)
Smith (SLAC)
Mechanical Prototype/Production Team
Krejcik leading this team
Morrison (ANL)
Walters (ANL)
Youngman (SLAC)
Pearson (SLAC)
Dolgashev (SLAC)

9. Handover Plans
All handovers predicated on the Lead, Mentor, Consult philosophy
ANL to take the Lead in the development and delivery of the undulator system equipment
We will then Mentor our collaborators in the use of the equipment during the transition phase of handing it over
We intend to stand by our equipment through proof of meeting performance specifications
SLAC will assume responsibility when either critical performance tests are passed or when installation of the particular equipment begins
Handover occurs at this time; however, ANL, as a collaborator, will remain available during critical periods such as first beam
Beyond the handover key personnel from ANL will continue to be available through CD4 for consulting about the various equipment

10. Handover Plans Undulator Handover Example
ANL is responsible for the production of all undulators
ANL has acted in a Mentor/Consult role in the development of the LCLS magnet measurement facility
ANL will measure and tune the 1st 2 article undulator magnets at the ANL magnet measurement laboratory
This will be done together with SLAC personnel
The 1st 2 article magnets will then be shipped to the LCLS MMF for remeasurement and tuning
This will be done together with ANL personnel
The remaining undulator magnets will be directly delivered to the LCLS MMF for measurement and tuning
Measurement and tuning be done by SLAC personnel but will be monitored closely by ANL
SLAC assumes responsibility for the magnet following successful tuning
ANL will continue to be available in a consulting role through CD4

11. Summary Scope Management Organization Handover Plans
The undulator system scope is clearly defined and parsed out between ANL and SLAC
Management
Structures have been put in place such as requirement documents, regular management meetings, and effort reporting documentation to ensure project delivery on time and within budget
ANL has added a QA person and a procurement person, both part time, to the team to strengthen our management ability in this WBS area that includes a number of large subcontracts for critical components
Organization
All critical key positions have been filled
ANL/SLAC organization integration has been strengthened since the last review with the addition of a number of key individuals in collaborative areas
Handover Plans
Lead, mentor, consult will be used throughout the project to ensure a smooth handover process