1. Tactical Personnel System (TPS)
HR Plans and Operations Course
Tactical Personnel System (TPS)
TPS System:
(1) Creates personnel deployment/redeployment manifests
(2) Generates “jump” manifests
(3) Automatically builds a deployed personnel database
(4) Provides reports and queries on deployed personnel
(5) Constructs task force organizations
(6) Creates crews (combining personnel with weapons systems)
Senior Leader Training Division
Adjutant General School
8 March 2018

2. Terminal Learning Objective
Action: Demonstrate the Tactical Personnel System
Conditions: In a classroom environment, with access to a personal computer with Tactical Personnel System mobile training application loaded, TPS functional guidance, and scenarios.
Standard: Students will meet the standard through scenarios based practical exercises.
NOTE: Explain the TLO to the students.
Standard: Students will meet the standard through scenarios based practical exercises.

3. Tactical Personnel System (TPS)
MISSION Tactical Personnel System (TPS) is the manifesting tool of choice for uploading personnel data into the Deployed Theater Accountability System (DTAS)
TPS utilizes:
Barcode scanner functionality
Joint Personnel Database
Manifesting
Learning Activities
This lesson is organized around two basic areas:
(1) Mission
(2) TPS functionality, including establishing a TPS database, TPS updates, and individual information in TPS.

4. Manifesting APOE or any manifest site Theater DTAS APOD/SPOD
PPP/CRC
APOE or any manifest site
Manifesting
c. TPS is the manifesting tool of choice for uploading the Deployed Theater Accountability Software (DTAS). DTAS was designed to support TPS as the manifest tool. Since the field is satisfied with the manifesting functionality in TPS and the software and hardware has been proliferated, keeping it reduces the training requirement. Manifesting is facilitated by scanning the Common Access Card (CAC) card or by manually entering members social security numbers. Data to populate the manifest is derived from the most current authoritative sources available (eMILPO and or DMDC). Manifests done at power projection platforms or the Reception, Replacement, Return to Duty, Rest and Recuperation (R&R) and Redeployment (R5) centers serves as pending gain files for the receiving theater.
APOD/SPOD
TPS manifesting will provide input to DTAS
Manifest a Service member, Joint Service Member, DoD Civilian, Contractor, or Foreign National
Manifest a Unit
Theater DTAS

5. Deployed Personnel Database
(1 of 2)
Task Force Visibility
Deployed
Personnel
Database
Strength
Accounting
for all Deployed
Personnel;
Military, DoD
Civilians and
Contractors
Crew Visibility
Manifest process
automatically
creates the deployed
personnel database
Deployed Personnel Database (1 of 2)
a. TPS will be uploaded at the APOD by the R5 when arriving into country. TPS creates a “TRN” file that is uploaded into the DTAS APOD module, by the APOD R5 team. Personnel data is then passed from the NIPRNET to SIPRNET systems. Once units arrive at their locations and begin operations they will extract the data to their DTAS mobile systems.

6. Deployed Personnel Database Database Building Blocks
(2 of 2)
Building the Deployed Personnel Database automatically one manifest at a time
DEPLOYED
PERSONNEL
DATABASE
Database Building Blocks
Deployed Personnel Database (2 of 2)
b. When the TPS files are added to DTAS, they build the theater database to give a clear and concise picture to the commanders in country.
FT HOOD
Manifest
FT STEWART
Manifest
FT RILEY
Manifest
FT BRAGG
Manifest

7. TPS DOWNLOAD AND INSTALLATION

8. TPS Download and Installation
The Accountability Branch will send you a link to the Knowledge Center that contains a direct link to the folder.

9. TPS Download and Installation
Click on the blue hyperlink to download the TPS Installer
Make sure IT is present to complete installation
Save the TPS Installer package on your DESKTOP

10. TPS Download and Installation
ONCE THE INSTALLER IS DOWNLOADED, READ THE “READ ME” FILE FOR INSTRUCTIONS ON DOWNLOAD PROCEDURES

11. TPS Download and Installation
(9 of 9)
Once the application is installed, you will see two icons have populated on your desktop.

12. JPD DOWNLOAD AND UPDATE

13. JPD Download and Update
Download ALL z0# part files and the WinZip Archive file to a common folder. Leave the file types and names as is

14. JPD Download and Update
Once you download all the files, you must then extract the JPD.
To do this, you must “extract” the JPD file out of the Zip File
(Named jpdSplitv2.zip) using an Unzipping tool

15. JPD Download and Update
The JPD ready to be updated into TPS

16. JPD Download and Update
Place the dated JPD on your C: Drive in a folder
Copy and paste your Master and Service Master Keys to the same folder
NOTE: The passphrases and keys are sent by encrypted from HRC

17. JPD Download and Update
Ensure all the files in the folder have the same year, month date
Now you are ready to update the JPD into TPS

18. JPD Download and Update
Once in the TPS Main Menu, select “System Administration”

19. JPD Download and Update

20. JPD Download and Update
*Remember, the Keys and the JPD MUST be pulled from the SAME folder or your update will fail
Now you will map the path to where you placed the JPD on the C: Drive

21. JPD Download and Update
Select the JPD_YYYYMMDD.zip file

22. JPD Download and Update
Now repeat the process for the Master Key and the Service Master Key

23. JPD Download and Update

24. JPD Download and Update

25. JPD Download and Update

26. JPD Download and Update
Open the passphrases, copy and past them into the appropriate slots and click on “update”

27. JPD Download and Update
When the process is done, it will say that it updated successfully. You may now close out your “Update JPD” screen and begin using TPS!
*IF you receive an error, ensure that you take a screenshot of it WITHOUT unmasking the keys and send it to HRC.

28. TPS MAIN APPLICATIONS

29. Manifesting 29 TPS Main Screen
d. TPS includes ten main functional areas. The main focus of the system is the Manifest and Personnel Function Keys.
(1) Create New Deployment/Redeployment Manifest
(2) Open and modify existing Manifest
(3) Add personnel, UIC’s or merge existing personnel to a TPS manifest
(4) Save Manifests in .XML, .CSV, and .TRN file formats 29

30. Manifesting Main 30 Manifest Main
e. When the manifest key is double clicked the Manifest Main menu will come up on screen. 30

31. Create Manifest
CLICK ON THE INSERT ICON THEN NAME THE MANIFEST AND SELECT SAVE ICON
Create Manifest
f. The user will click on the insert icon. Give the Mission No. a name and then select save. 31

32. Manifest DOUBLE CLICK ON THE MANIFEST TO OPEN THE FILE 32
Manifest Save
g. Double click on the manifest to open the file. 32

33. Manifest Detail Click 33 Open Manifest
h. Once you double click on the manifest, the selected file will open. Click the insert button. 33

34. Manifest Detail
Click

35. Manifest Detail
Click

36. TRN File (1 of 5) Click Mass Add of Personnel into a Manifest
n. If the user wants to upload a TRN, CSV, or XML file, click on the button “Import TRN File”.

37. TRN File (2 of 5) Mass Add of Personnel into a Manifest
o. Select the file you wish to upload, then click open.

38. TRN File (3 of 5) Mass Add of Personnel into a Manifest
p. The TRN, CSV, or XML file will automatically be uploaded to the manifest.

39. Export a TRN File
TRN File (1 of 2)
Click “Export to TRN”

40. Export a TRN File
TRN File (2 of 2)
Select where to save the file and click the “save” button

41. SSN File (1 of 3) Click Mass Add of Personnel into a Manifest 41
k. Another way to add standard name lines (SNLs) to the manifest is to select the tab that says “insert multiple”. The user will then select UIC or Upload SSN File. If there is one specific UIC to upload, select UIC and then click “okay”. If the user wants to pull multiple personnel from different UICs, he/she can select “Upload SSN File”. This will allow the user to upload a text file of SSNs to a manifest and the system will automatically pull all associated data for those SSNs to the manifest. This is particularly valuable for building a task force. 41

42. SSN File (2 of 3) Mass Add of Personnel into a Manifest 42
l. The user will select the appropriate SSN (text) file from the system. 42

43. SSN File (3 of 3) Mass Add of Personnel into a Manifest 43
Load SSN File(3 of 3)
m. The SSN file will pull all data associated with the selected SSNs and load them on the manifest. 43

44. Mass Add/Update/Change (1 of 4)
CLICK ON THE UPPER LEFT CELL TO SELECT ALL PERSONNEL, THEN CLICK ON THE “EDIT MANIFEST DATA” BUTTON FOR A MASS CHANGE OR UPDATE
Add/Update/Change (1 of 4)
s. The user will highlight the names and select the “Edit” icon to conduct a mass change or update. 44

45. Mass Add/Update/Change (2 of 4)
t. The fields the user selects to update can be conducted on one or multiple files. 45

46. Mass Add/Update/Change (3 of 4)
u. The user will place the updated information in the selected fields and select the ok button. 46

47. Mass Add/Update/Change (4 of 4)
v. The user will view the changes to ensure that the updates took prior to saving and closing the manifest.

48. Personnel Module / Manual Add
Personnel Module/ Manual Add (1 of 2)
w. The user can either select the personnel button from the manifest screen to add personnel to the manifest or the user can add personnel to the TPS database by selecting the appropriate icon under the Personnel section of the main screen.
CLICK FOR MANUAL INSERT

49. Personnel Module/Manual Add
When Manually inserting personnel, just fill in the appropriate blocks on the insert to manifest detail screen 49

50. View Personnel Information (1 of 2)
q. The user will highlight a specific SNL to view the individual’s administrative data.
DOUBLE CLICK ON THE BUTTON TO THE LEFT OF THE INDIVIDUAL’S NAME TO VIEW THE ADMINISTRATIVE DATA

51. View Personnel Information (2 of 2)
r. The user can view the individuals data that is available off the JPD file or whatever information was manually inputted on the individual card. 51

52. Personnel Updates/Changes (1 of 2)
y. Highlight the name of the individual that you want to update and then select the edit personnel data icon.
CLICK

53. Personnel Updates/Changes (2 of 2)
z. Make any necessary updates or changes and then select save.
CLICK

54. Personnel Update/Change/ Database Search
Personnel Updates / Changes / Database Search
CLICK
Personnel Updates/ Changes/Database Search (1 of 5)
You can also make updates to personnel not on the manifest or do a database search if you select “service member” and then do a manual search
Personnel Update/Change/ Database Search

55. Personnel Updates / Changes / Database Search
Personnel Updates/ Changes/Database Search (2 of 5)
Select the “binoculars” icon to conduct a search for personnel
CLICK

56. Personnel Updates / Changes / Database Search
Personnel Updates/ Changes/Database Search (3 of 5)
If you know the Social Security Number, enter it or enter the individual’s name, then select okay.

57. Personnel Updates / Changes / Database Search
DOUBLE CLICK
Personnel Updates/ Changes/Database Search (4 of 5)
You can then highlight the individual’s row and double click the cell to the left to update service members data.

58. Personnel Updates / Changes / Database Search
Personnel Updates/ Changes/Database Search (5 of 5)
You can then make any changes to the record, save and then close.

59. Building A Task Force CLICK
Using the information from both the Personnel and Manifesting modules, you can combine personnel from various UICs into one combined military unit established to resolve a conflict, military deployment or other
issue. Within TPS, this combined military unit is called a Task Force. The Task Force function is the place within TPS where you create, edit, and delete Task Forces. Once created you can then add personnel to
Task Forces either at the UIC or the individual soldier level as well as consolidate multiple Task Forces into one Task Force. The Task Force function even allows you to view the personnel records of those assigned
to a task force without exiting the function.
The Task Force Main window is accessed by clicking Task Force in the TPS Main Menu and is the place in TPS where you create new task forces, edit existing task forces and delete old task forces. This window
also gives you access to the Task Force Detail window where you can add and remove personnel from task forces either by UIC or individually.
Adding a Task Force
To add a task force, perform the following steps:
(1) Click Task Force in the TPS Main Menu. The Task Force Main window is displayed.
CLICK

60. Building A Task Force Click the insert button and name your Task Force
(2) Click Add New. An empty record appears at the bottom of the Task Force list and becomes the active record.
(3) Type a name in the Task Force Identifier field. This is a required field.

61. Building A Task Force
Once within the Task Force, select “insert” to begin building your Task Force
(4) Select an appropriate value from the Service picklist. The field defaults to Army Forces. This is a required field.
(5) Type a description in the Description field. This is an optional field.
(6) Click Save. TPS Saves the data and remains on the Task Force Main window.
(7) Click the X in the upper right-hand corner of the window to return to the TPS Main Menu.

62. Building A Task Force
Select the personnel that you want in your Task Force by “dragging and dropping the personnel to the left. Note, you can only create Task Forces form the UICs that you have populated previously.

63. Building A Task Force
Once you have all the personnel in the Task Force, select okay to merge them into your Task Force manifest.

64. Building A Task Force

65. REPORTS

66. Report Name/Type Personnel Updates/ Changes/Database Search (5 of 5)
You can then make any changes to the record, save and then close.

68. Check on Learning
Q: What three formats does TPS allow you to save manifests as?
Q: What are some of the actions that can be performed using the Manifest function?
A: TRN, AMC, or PAS A:
- Enter a new manifest
- Edit an existing manifest
- Delete an existing manifest
- Assign personnel to an existing manifest
- Remove personnel from an existing manifest
- View information concerning personnel assigned to a manifest
- Edit information concerning personnel assigned to a manifest
- Save the assigned personnel list in TRN, AMC, or PAS formats
- Insert a list of personnel in the TRN file format into a manifest
- Add an entire UIC to a manifest
Load SSN File(3 of 3)
The SSN file will pull all data associated with the selected SSNs and load them on the manifest.
(10) If the file loaded successfully, TPS displays a message informing you of the successful upload. Click OK and TPS returns to the Manifest Detail window.
(11) If errors are present, TPS displays a message informing you that the upload was unsuccessful. (*) Click OK to return to the Manifest Detail window. (*)