1. 802.11 2nd Vice Chair’s Report – May 2012
doc.: IEEE /0051r2
May 2012
nd Vice Chair’s Report – May 2012
Date:
Authors:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

2. May 2012
Introduction
This presentation is a status update on attendance, membership, balloting and documentation matters.
If you are new to , read document 11-10/0274 **
That document covers material every member needs to know: Places to look for information, Policies and Procedures, Patent Policy, WG Guidelines, Network, Attendance, Membership, Documentation, Reflectors
** (
Adrian Stephens, Intel Corporation

3. 802.11 Assigned Numbers Authority (ANA)
May 2012
Assigned Numbers Authority (ANA)
The ANA is Adrian Stephens
The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems.
The ANA Process:
Request by TG Editor (or TG chair) to ANA
ANA checks for conflicts with TG Editors
ANA issues revised spreadsheet showing any changes
Adrian Stephens, Intel Corporation

4. ANA - 2 The latest database is 11-11/0270r9 (April 2012)
May 2012
ANA - 2
The latest database is 11-11/0270r9 (April 2012)
Changes since last meeting: Added "MAC addresses" resource and allocation for TGaa.
Adrian Stephens, Intel Corporation

5. Current Membership Status
May 2011
doc.: IEEE /0051r2
May 2012
Current Membership Status
Status
Number
Aspirant
108
Potential Voter 38
Voter
294
Definitions:
Aspirant: a member who has attended 1 qualifying meeting
Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend
Data as of
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

6. Recent voting member history
May 2011
doc.: IEEE /0051r2
May 2012
Recent voting member history
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

7. May 2012
WG Balloting - ePoll
Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval.
I get asked all the time “should I vote on this ballot”
The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot.
The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA.
Use either individual comments or the template .csv spreadsheet provided.
Can also supply comments using .xls format
You will need to sign in using your IEEE-SA web account
Last ballot (LB187) was successful – people seem to be getting used to the technology quickly.
If you are new to writing comments or comment resolutions, please see document 11-11/1625.
Adrian Stephens, Intel Corporation

8. New in May Recording Attendance
doc.: IEEE /0051r2
May 2012
Recording Attendance
It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL:
New in May
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

9. May 2012
New IMAT System
As of May 2012, we are recording attendance on a re-engineered IMAT system.
Addresses various issues / problems we’ve been having continuously with the old system.
Lost attendance credit when booking an overlapping session
Some limited changes have been made to the user interface
Future enhancements are planned that will enable users to view their attendance in past sessions.
As this is the first use of this system, please pay particular attention to your attendance and let me know of anything that happens that is unexpected.
Adrian Stephens, Intel Corporation

10. May 2012
Reciprocal Credit
An voting member will get attendance credit for attending any of the following groups:
(Coexistence WG)
(Radio Regulatory TAG)
ECSG SG (Smart Grid)
Note that this means you can maintain voting status while attending these groups, but you cannot gain voting status.
For / – There should be an option under IMAT to record reciprocal credit.
For ECSG SG – no automated system (TBC). Keep records of your own attendance and them to me at the end of the session.
Adrian Stephens, Intel Corporation

11. Session graphic May 2012 May 2012 18 Normal slots, 2 Extra slots
doc.: IEEE /0051r2
May 2012
Session graphic May 2012
Register once
18 Normal slots, 2 Extra slots
75% attendance requires 14 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Source: 11-12/0461r0
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

12. May 2012
Online Calendar
This session’s meetings are also shown on the calendar on the home page (
This is a Google calendar
There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar.
Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms.
Adrian Stephens, Intel Corporation

13. Documentation May 2012 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

14. Local File Document Server information
May 2011
doc.: IEEE /0051r2
May 2012
Local File Document Server information
Local FTP server: ftp://newton.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

15. Synchronizing while at the meeting
May 2012
Synchronizing while at the meeting
Particularly important when external bandwidth is limited and unreliable
Use anonymous ftp
Host: ftp://newton.events.ieee.org
User: anonymous
Password: <your- -address-here>
Destination directory: /802.11/12
Freeware tools are available, for example search for “syncback free” **
** Other tools are available. The IEEE does not endorse the use of any particular tool.
Adrian Stephens, Intel Corporation

16. Email Reflectors May 2012 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

17. May 2011
doc.: IEEE /0051r2
May 2012
Reflector Requests
There is an reflector for the working group, plus one for each task group.
Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To change your access, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

18. Guest Room Internet access (Hyatt)
May 2012
Guest Room Internet access (Hyatt)
User = 802W
Password = Atlanta
Adrian Stephens, Intel Corporation

19. May 2012
Backup
Adrian Stephens, Intel Corporation

20. Membership – Historic Data
May 2012
Membership – Historic Data
Adrian Stephens, Intel Corporation

21. Documents – historic data
May 2012
Documents – historic data
Adrian Stephens, Intel Corporation