1. Club Training

2. is What Campus Life’s role?
Educate clubs on district, department, college, policies & procedures
Facilitate club development and success
Help clubs achieve their goals
We are here to serve you.
Campus Life’s
role?
We work with clubs to make sure they understand district, college, and department policies and procedures so that they can achieve their goals at MJC.
The Campus Life and Student Learning department is dedicated to facilitating the development and success of campus clubs.

3. Because of… NOT because of… Why do clubs exist?
A special interest in a subject or activity
An opportunity to work with college employees with similar interests
A desire to do activities that highlight that highlight the special interest
A special interest in taking over the school and/or world
An opportunity to execute a personal agenda
A desire to boss people around
Modesto Junior College has more than 30 active clubs with wide-ranging interests. In spite of all the differences across MJC’s campus clubs, they all have at least two things in common and that’s their reason for existing. Remembering that clubs exist because there is a special interest in a subject or activity and that the clubs want to have activities highlighting that special interest leads to a successful and drama-free club.
Remembering the fundamental reasons why clubs exist will lead to a successful and drama-free club.

4. How do you renew your club’s status each semester?
It’s a simple 3 step process…
Submit your club meeting room request so Campus Life can schedule your room for club meetings (attach your constitution and bylaws if they’ve changed since last semester)
Submit a current club roster
Club advisors and club president attend a mandatory training session
Clubs are open to any current MJC student.
Student club membership must be comprised entirely of currently enrolled MJC students.
All club members are expected to adhere to YCCD Board Policy 5500 Standards of Conduct. This pertains to all club events and activities.
…club status is renewed!

5. Roles Responsibilities
and
Club Advisors
Club Officers
Ensure all YCCD, MJC, and Campus Life policies, procedures, and regulations are followed.
Address liability concerns.
Attend any club functions, including: meetings, activities, and trips.
Sign off on all club functions, including: meetings, activities, and trips to ensure that all of the above items have been met or addressed.
Club officers are elected to help facilitate the needs or wants of the clubs based on club members’ feedback and votes.
The club officers work with advisors to complete all required paperwork for club functions and activities.
The club president chairs the club meetings.

6. Here’s an example of a simple template for meeting agendas/minutes.
Club Meetings
Here’s an example of a simple template for meeting agendas/minutes.
All club meetings should have an agenda and then meeting minutes should follow. Club minutes should include meeting time, location, and date of the meeting, as well as any actions taken.
No meetings, events, or activities may be held off-campus without the proper approval.
At least one advisor who is listed on the Club Charter must be present at every club meeting, event, or activity. Any club who is not meeting this requirement cannot conduct business and is subject to disciplinary action.
Club meeting minutes are important because they are used as back up documentation for any paperwork submitted for club activities.

7. Club Standards If a club is in violation of any club standards,
they will face the following disciplinary actions:
Step One: Written warning and required training pertaining to the violation and club probation.
Step Two: One month club suspension from all club activities and finances. The club will be on probation and the Advisor and club officers must go through additional club training sessions.
Step Three: One semester club suspension from all club activities and finances and club probation. Existing officers no longer eligible to be club officers in any club.
Step Four: One year club suspension from all club activities and finances. Existing Advisors are no longer eligible to be a club advisor for any club.
* If a club is placed on probation and has had no further problems in the school year, they are removed from probation.

8. Inter Club Council Meetings
Who?
Each club elects an ICC Representative to attend ICC meetings, vote on behalf of the club, and report in and out on club/ICC activities.
Where?
ICC meetings take place on East Campus in the Staff Dining Room (adjacent to the cafeteria).
Why?
ICC meetings are a great forum for clubs to get informed about campus activities and initiatives while networking and exchanging information with other clubs.
When?
ICC meetings take place every other Tuesday from 2:30pm-4pm. The first meeting in the Fall semester will be Tuesday, September 4th.
Clubs are part of the Campus Life & Student Learning Department.
They are officially recognized through the Inter Club Council (ICC).
The ICC is also an advisory body to ASMJC with regard to club items.
The ICC is composed of a representative from each club and serves as a decision-making body for clubs.

9. Campus Life Awards Gala
Club Awards
William Tumblin Volunteer of the Year
(open to students associated with Project GIVE)
Club Advisor of the Year
Club ICC Rep of the Year
Club Officer of the Year
Club of the Year
Student of the Year
(open to students associated with a
CL&SL extra-curricular program)
Timeline
Gala tickets are available starting: Feb 1st 2019
Nomination forms are due: Feb 28th 2019
Finalist selections: March 1st 2019
Interviews: March 4th through March 8th 2019
Club photos are due: March 8th 2019
Deadline to pick up Gala tickets: April 5th 2019
The 4th Annual Campus Life Awards Gala: Wednesday, April 24th 2019
at 6pm in MSR!
MJC

10. Accessing
Club Funds
The use of club funds must have PRIOR approval (ie: reimbursements will not be issued unless funds are approved prior to spending).
Monthly account statements are available at the end of each month in your club box inside the Campus Life & Student Learning office and by request.
Funds that are in the club (trust) account are considered to be public funds. Public funds fall under certain restrictions.

11. 1 429 207 117 73 33 442 Totaling about Last year, we had At a glance…
meetings for more than 35 different clubs in the Fall and Spring semesters combined
207
117
total club activities
club events on campus 73 33
purchase orders
club field trips
Totaling about
442 1
forms processed by
person

12. The Paperwork Path Club meets with Campus Life to plan
Paperwork is submitted to the Campus Life office
Club President and Advisor sign paperwork
Paperwork is returned to Campus Life office
Paperwork is returned to Campus Life office
CL&SL gets Associate Dean’s signature
Paperwork is returned to Campus Life office
CL&SL sends to Facilities for signature/confirmation
CL&SL sends to Media Services for signature
CL&SL delivers to Business Services on a Tuesday before noon within two weeks of scheduled event

13. New for 2018-2019! Events and Trips
Campus Life is thrilled to see a strong club presence on campus through fun events for students, as well as opportunities for clubs to go on field trips to enrich student experiences.
We are happy to help with the planning and paperwork process!
New for !
Campus Life is excited to offer fuller service paperwork planning for club events and trips.
The link to schedule an appointment can be found HERE

14. Feeling
social?
Follow us on for updates on events, giveaways, contests, and prizes! Also feel free to follow and use our hashtags: #wearemjcpirates #mjcpiratepride #mjcpirateslifeforme
The Campus Life & Student Learning department operates an Instagram page and would be thrilled to feature your club event. Please your event flyer to for a chance to be featured!

15. YCCD Board Policies
The following YCCD Board Policies must be followed during all club activities:
Privately Owned Transportation
4300-Field Trips & Excursions
5500- Standards of Conduct
Use of Personal Property
Student Transportation
All YCCD Policies can be found at

16. Contact Information
and
Open Office Hours
Megan Lee
Open office hours:
Mondays from 1-3pm

17. Thank you