1. Temporary Appointment Process
Student Services Pilot
Teesha Petker, HR Advisor

2. Pilot start date:
October 1, 2016

3. AGENDA Current Process Background Three step hiring process
Benefits to Manager
Benefits to UW
Three step hiring process
Requisition
Recruitment
Candidate Selection
Forms and Resources
Questions

4. CURRENT:

5. BACKGROUND Stakeholders:
The new temporary appointment process was created to:
provide improved HR support to managers throughout the hiring process
provide appropriate due diligence during candidate selection to mitigate risk to the university
Stakeholders:
Hiring managers within Student Services
University of Waterloo

6. BENEFITS TO MANAGER Increased support from HR:
Posting process
Hiring best practices
Documentation and background checking (references, credentials, etc.)
Offer letter
Due diligence
Salary recommendations
Notice and severance obligations
Benefit/Pension eligibility
Better candidate experience
Clear and consistent process
Formal offer letter
Clear and consistent communication in relation to employment and benefits

7. BENEFITS TO UW Mitigation of risk
All appropriate approvals are in place prior to offer and start date
Notice/severance obligations are determined prior to job offer
Qualifications, credentials and reference checks are made prior to offer if required
Salary equity
Benefit/pension eligibility
Improved accountability and oversight of “hidden workforce”
Ensuring that the best candidate is hired

8. THREE STEP PROCESS
Requisition
Recruitment
Candidate Selection

9. Temporary Hiring Process:

10. OLD FORM NEW FORM
No offers of employment to be extended until appropriate approvals are in place

11. REQUISITION
RECRUITMENT
CANDIDATE SELECTION
REQUISITION
No offers of employment to be extended until appropriate approvals are in place

12. RECRUITMENT Choose your own adventure: REQUISITION RECRUITMENT
CANDIDATE SELECTION
RECRUITMENT
Choose your own adventure:

13. REQUISITION
RECRUITMENT
CANDIDATE SELECTION
CANDIDATE SELECTION
If there are severance obligations, Provost approval will be required
HR due diligence:
Notice and severance obligations
Benefits and pension eligibility and cost (if required)
Past UW employment
Qualifications
Professional credentials (if required)
Background checks (if required)
Offer letter:
Start & end dates
Probation period
Working Hours per week
Salary
Vacation entitlement
Benefit eligibility
Parking

14. https://uwaterloo.ca/human-resources/temp-appointment-pilot
FORMS AND RESOURCES

15. Questions?

17. CUPE