1. Linac Ops Budget Review LCLS Overview / Org Structure / Legacies
Dale Knutson
LCLS Associate Laboratory Director
SLAC National Accelerator Laboratory
FY09 Linac Ops Review
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2. Outline Facility Status LCLS Organization
Completion timeline
Progress photos
Highlights
LCLS Organization
Transformation from Construction Project to Research Organization
Organizational Goals
Organization Chart
Transformation of Internal Oversight and Assurance - integration of SAC, TAC, and PRP
Legacies, Emerging Needs, and Challenges
Scientific Computing
Capital Equipment Planning
Linac Infrastructure
Evolution of overhead structure
Summary
FY09 Linac Ops Review
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3. Re-commission Inj/BC2 to SL2
LCLS Installation and Commissioning Time-Line
First Light
in FEE
Early Science program start
First Light
in FEH
LTU/Und/Dump Install
PPS Cert. LTU/Dump
FEE/NEH Install
X-Rays in NEH
FEH Hutch BO
CD-4 (7/31/2010)
PEP-II run ends
FEH Install
now J F M A M J J A A S O N D J F M A A M M J J A S O N D J F M A M J J
Down
PPS
Near Hall Operations
Linac/BC2 Commissioning
Re-commission Inj/BC2 to SL2
LTU/Und
Comm.
NEH Operations/ Commissioning
FEE
Comm.
AMO
Comm.
FY09 Linac Ops Review
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4. Status of LCLS / LUSI LCLS Construction Line Item – Areas of Focus
Completed the last 160 days of Turner led construction activities safely while simultaneously installing the undulators and other elements of equipment.
Transitioned quickly from a "Turner operated" site to an entirely "LCLS Operated" site.
Status – Close out of Turner effort on track – Notice of Substantial Completion November 18, 2008
Safety performance over past 8 months was acceptable
FY09 Linac Ops Review
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5. PROJECT SAFETY EXPERIENCE Through December 2008
DART Rate
Total LCLS Hours
2.1 M Hours worked
SubContractors
590 K Hours worked
DART Rate 3.05 (9 Incidents)
TRC Rate (3 Incidents)
LCLS Collaboration
1,510 K Hours worked
DART Rate 0.26 (2 Incidents)
First 18 months         TRC = 7.23              DART = 6.40
Last 6 months           TRC = 2.17              DART = 0.00 (Last 2 months TRC=0.34)
Percent reduction       TRC:   70%              DART:   100%
Injury rates based on 200 K hours (100 man years) of effort. DOE/SC Goal is a Reportable Case (TRC) rate of < 0.25 and a Days Away, Restricted, or Transferred (DART) rate < per 100 FTEs.
FY09 Linac Ops Review
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6. Status of LCLS / LUSI LCLS Construction Line Item – Areas of Focus
Achieved equipment installation and readiness objectives
All equipment installations going well
ARR Completed - electron beam to dump December 12th
Undulator installed and first X-Rays January 30th
Achieve commissioning and operational readiness criteria through the Near Hall by July / August 2009
AMO Instrument on schedule for Assembly / Testing March - June 2009
First x-ray laser light July 2009
Maintain awareness of potential impacts from Continuing Resolution
Full Line Item funding has been received
Linac Ops budget impacts are severe beyond March 2009
FY09 Linac Ops Review
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7. LCLS Line Item Project Performance
LCLS Baseline Performance - December 2008 (AYK$)
WBS
Work Accomplished
% Complete
Total Budget at Completion
1.1 Project Management
20,693
91.6%
22,599
1.2 Injector
20,239
100.0%
1.3 Linac
27,948
1.4 Undulator
45,531
98.9%
46,030
1.5 X-ray Transport
23,481
82.8%
28,345
1.6 X-ray Endstations
4,454
42.3%
10,527
1.9 Conventional Facilities
125,591
89.1%
140,955
1.X Controls
34,793
83.5%
41,671
1 LCLS Total Base Cost
302,730
89.5%
338,313
LCLS Total Estimated Cost (TEC)
352,000
Available Contingency
13,687
% Contingency on ETC
38.5%
2 LCLS Other Project Cost
42,906
67.6%
63,449
LCLS Total Other Project Costs (OPC)
68,000
Available Mgmt Reserve
4,551
FY09 Linac Ops Review
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8. Beam Transport Hall
FY09 Linac Ops Review
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9. Undulator Hall First electrons 12/2008 Install Undulators 3/2009
Challenge: begin FEL commissioning w/XR diagnostics 3/2009
FY09 Linac Ops Review
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10. Undulator Magnet Installed
First x-ray light 1/30/2009
FY09 Linac Ops Review
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11. Electron Beam Dump Area
ARR Complete - Transitioned to Operations 12/2008
FY09 Linac Ops Review
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12. Status of LCLS / LUSI LUSI Line Item – Areas of Focus
Maintain approved baseline performance
Successful Lehman review in August 2008
Performance baseline approved October 2008
TPC $60M, Contingency >30%, CD-4 August 2012
X-Ray Pump Probe (XPP) – October 2010 (Early Science Date)
Coherent X-Ray Imaging (CXI) – August 2011 (Early Science Date)
X-Ray Correlation Spectroscopy (XCS) – August 2012 (CD-4 and project closeout)
Baseline is conservative, funding limited, and has opportunities for acceleration
Maintain engagement and awareness of instrument teams during design and preparation for use
Instrument team leader meetings for XPP, CXI, and XCS in October 2008
Scope verification and prioritization of scope additions for XPP
Dual chamber configuration and assessment for CXI
Revised monochromator location for XCS
FY09 Linac Ops Review
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13. Status of LCLS / LUSI - Envisioned Placement of Experiments
DESY
Hamburg-LBNL
SLAC
LCLS
LUSI 6
ME2
LBNL-LLNL
SLAC-UK
FY09 Linac Ops Review
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14. Status of LCLS / LUSI - Instruments and Tentative Operations Plan for LCLS
Near Experimental Hall
5,000
4,000
500
Photon science experiments
900
1,300
1,250
Machine studies photons
2,750
Machine studies electrons
1,960
2,160
4,260
Maintenance
2014
2013
2012
2011
2010
2009
Tentative operation plan for LCLS [hours per fiscal year]
AMO
SXR XPP
Tentative instrument operation scheme
Start of commissioning,
early operations
09-09
AMO
06-11
XCS
01-11
XCI
06-10
XPP
04-10
SXR
CXI
XCS
MEE
Far Experimental Hall
FY09 Linac Ops Review
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15. Status of LCLS / LUSI - AMO Proposals - August 2009 Experiments
>200 Individual Signatories (82 from US)
Proposal Review Panel Met 2-Dec-08
Selections Completed End of December
10 proposals ranked as #1
Scheduling of these top proposals will take place February-March for August run
FY09 Linac Ops Review
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16. Total LCLS Budget and FTE
FY09 Linac Ops Review
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17. Total LINAC and Exp Ops Budget and FTE
FY09 Linac Ops Review
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18. FY09 – FY12 Staffing Profile
FY09 Linac Ops Review
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19. Organizational Progress
In April 2008 we set out on a path to reach closure on important organizational needs and set the stage for the LCLS organization to achieve our two near term objectives
Create an organization to deliver the LCLS user facility mission
Meeting scientific and user needs
Meeting operational reliability and performance needs
Meeting stakeholder expectations and institutional needs
Transition from a project to a line accountable organization
Clear lines of accountability and authority
Roles understood and tied to organizational goals and performance
FY09 Linac Ops Review
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20. Organizational Progress (continued)
Create an organization to deliver the LCLS user facility mission
Meeting Scientific and User needs –
Met with the instrument scientists and reached agreement on the attributes of an experimental facilities organization and the leadership expectations that need to be satisfied
Meeting operational reliability and performance needs –
Commissioned a panel to review engineering and systems management attributes for LCLS and worked with the ALD’s to have LCLS Accelerator Systems Division be the owners of SLAC’s “Guidelines for Accelerator Operations”
Meeting stakeholder expectations and institutional needs –
Talk with our DOE clients about budgets and leadership, publish our User facility access policy, coordinate with SSRL to initiate a common user interface, integrate LCLS and PULSE science, work with SLAC management to define business systems and approach
Transition from a project to a line accountable organization
Clear lines of accountability and authority
Roles understood and tied to organizational goals and performance
FY09 Linac Ops Review
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21. Status of LCLS Organization
Areas of focus – Transform LCLS from a construction project to a research organization
Address the SPC concern regarding scientific leadership and direction
Organizational roles and leadership positions are defined and in place
Scientific program and instrument science leadership provided by Experimental Facilities Division Director
Accelerator science and operational leadership provided by Accelerator Systems Division Director
Accelerator science and major project leadership provided by Strategic Projects Division Director
Technical systems and matrix infrastructure leadership provided by Engineering Physics Division Director
Business systems and matrix infrastructure leadership provided by Business Office Department Manager
Scientific ALD search committee short list completed December 17th
Qualification criteria include scientific and operational management expectations
Potential role of LCLS Chief Scientist remains available to ALD as needed
FY09 Linac Ops Review
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22. LCLS Directorate Organization - Goals
FY09 Linac Ops Review
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23. LCLS Directorate – Detail 1/2009
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24. Accelerator Systems Division (ASD)
Matrixed Org.
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25. Engineering & Physics Division (EPD)
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Matrixed Org.

26. Experimental Facilities Division (XFD)
FY09 Linac Ops Review
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27. Business Office
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28. Strategic Projects Division (SPD)
FY09 Linac Ops Review
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29. Transformation of Assurance and Oversight
Scientific Advisory Committee (SAC)
Technical Advisory Committee (TAC)
Proposal Review Panel (PRP)
Member
XFD and User Focus - looking at “What” work is performed
XFD and ASD Focus - looking at efficiency and “How” work is performed
LCLS Strategy Focus – looking at performance and assurance of approved science mission
Advisory committee members service commitment made self consistent at 3 year terms
Tightened the alignment between SAC, PRP, and TAC by ensuring at least one member of the committee is also a member of the SAC
Focused the scope of review for TAC to include machine performance, and reinforced the integrating role of the SAC by driving sub-committee relationship into PRP and TAC
FY09 Linac Ops Review
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30. Legacies / Emerging Needs / Challenges
Drive towards contemporary business systems
Drive towards contemporary user support mechanisms for training and safety
Maintain cost effective delivery of internal services via overhead structures
Address minimum maintenance support of first 2/3 of Linac as core capability
Emerging Needs
Establish user driven scientific computing supporting a multi program core capability
Institutionalize capital equipment development supporting research capacity
Reinforce accelerator science and technology core capability
Challenges
Maximum efficiency of beam time use
Safe and efficient user scheduling
Staffing for instruments focused on research delivery
Focus on scientific user metrics that demonstrate impact – might not be the “usual” light source metrics
Early and sustained productivity
World leading results by anyone’s Standards
FY09 Linac Ops Review
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31. Summary Overall, LCLS making steady progress
Line Items are in great shape - substantial completion achieved on schedule
Cost, schedule, and safety performance are good
Contingencies are adequate to address end game needs
Leadership necessary for effective management of LCLS is in place
Organizational leadership is preparing for the LCLS science mission later this year
Organizational structure is in place
First call for proposals had excellent outcome - 28 AMO Proposals received
Plans for future LCLS science are being firmed up – LCLS Upgrades, science program definitions for Hutch 6, Hard X-Ray Science Workshop in June 2009
Budgeting processes are transparent and focused on the work
Science Driven, Activity Based Budgeting
Overheads are manageable and gaining better definition
Ramp-up into full operations is defensible and appropriate
Budget basis is developed and defended at the lowest responsible level
FY09 Linac Ops Review
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