1. A Church Treasurer’s Most Common Challenges
Clyde Harris, CPB
April 11th, 2018

2. Introductions Rev. Kristiane Black Trinity United Church
Cobourg, Ontario
Providing Technical Support

3. Introductions Clyde Harris, CPB Member of Ebenezer United Church
Treasurer – 24 years
Toronto Southeast Presbytery
Treasurer – 15 years
Alwyn Enterprises (Bookkeeping for Churches)
Owner – 16 years
Institute of Professional Bookkeepers of Canada

4. Agenda Introductions Common Areas of Challenges Your Turn
Canada Revenue Agency
ADP – Payroll System
United Church of Canada
Local Pastoral Charge
Resources
Your Turn

5. Introductions Participants Church Treasurer
Less than one year
One to Ten years
More than Ten years
Accountants (CPA, CA, CGA, CMA)
Clergy

6. Canada Revenue Agency Authorized Official Treasurer / Delegate
Annual Charity Information Return (T3010)
Donation Receipts for Income Tax Purposes
Mail to Church Address
To Treasurer
No Names

7. Canada Revenue Agency Annual Charity Information Return
Known as the T3010
Must use the correct form for filing period
Must File on Time
Review the Webinar from March 14, 2018
Erik Mathiesen – presenter
Webinars
Recorded

8. Canada Revenue Agency GST/HST Rebates
GST Rebate available to all PSB (RC4034)
HST Rebate for the HST Provinces
Must file application for rebate
Six month periods based on fiscal year
January to June – July to December
Up to four years back
Direct deposit within ten business days

9. Canada Revenue Agency Charitable Donations
DO NOT LOAN YOUR REGISTRATION NUMBER
No requirement to issue receipt
No required filing date
If receipting donations
Format is clearly defined in regulations
Year end donations before December 31st
Postmarked by December 31st
Received in first week of new year

10. Canada Revenue Agency Payroll
Most handled through ADP
More on this later
T4, T4A, T5 most common forms
T4 issued for employment income
T4A for other forms of income
T5 for interest paid out

11. Canada Revenue Agency Clergy Residence Deduction
Not necessarily the same as Housing Allowance
No longer an issue with Compensation Program
Complete Clergy Residence Deduction (T1223)
Pastoral Charge completes Parts A and B
Certification on second page
Clergy completes Part C
Complete annually – not necessary to file

12. Canada Revenue Agency Clergy Residence Deduction
To claim reduction of income tax at source
Request To Reduce Tax Deductions at Source (T1213)
Completed by Clergy
Required annually
CRA will send a letter of response
Adjust your calculations with ADP
Do not change deductions until approved

13. Canada Revenue Agency Employee or Self-Employed
If deemed employee then CPP and EI
If not deducted payer is responsible
If deemed self-employed no CPP or EI
Intent of Contract of Service (employment)
Contract for Service (Business arrangement)
If in Doubt review publication RC4110

14. Canada Revenue Agency CHAMP – Charities Directorate
On-line connections – current
Set up MyBA for your Pastoral Charge
Set up Direct Deposit to receive payments
File G/HST Rebate on-line
In your bank in 10 days
On-line connections – November 2018
Complete and file T3010
Working on more

15. Your Questions Finished Canada Revenue Agency
Take five minutes to answer 2 or 3 questions from the Chat Box.

16. ADP Canada Payroll Should have a basic understanding of payroll
Salary/Wages
Allowances
Taxable Benefits
Deductions
Government – Income tax, CPP, EI
United Church – Pensions, Benefits
Employee – Pensions, LTD, Optional Benefits

17. ADP Canada Payroll All clergy must be paid through ADP
Why not all staff?
Additional cost of $1.14 per pay
$15.97 to $31.93 including annual cost
Reports at time of each run
On-line at no additional cost
Three important reports per period

18. ADP Canada Payroll Reports Pay Period Year End Daily Input Report
Financial Report
Pay Statements
Year End
A copy of all reports for the files

19. Your Questions Finished ADP Canada
Take five minutes to answer 2 or 3 questions from the Chat Box.

20. United Church of Canada
General Council
Annual Statistical Report
Summary of All Receipts
Summary of All Disbursements
Should balance to the Financial Reports
Copy of Annual Report
Conference/Presbytery
Information Report may include Finances

21. United Church of Canada Local Pastoral Charge (Congregation)
Regular Reporting
Monthly/Quarterly
Statement of Financial Position (Balance Sheet)
Statement of Operations (Income Statement)
Statement of Cash Flows
List of Cheques Written
List of accounts to be paid
Annual Report
First three plus Notes to the Statements

22. United Church of Canada Local Pastoral Charge (Congregation)
Budget for New Year
Best Estimates for Receipts
Best Estimates of Expenditures
Comparative to prior years
Anticipated increases
New Ministries/Projects
Capital vs Operating Expenses
Setting Targets for Restricted Funds

23. United Church of Canada Local Pastoral Charge (Congregation)
Procedures
List Duties
Weekly, Monthly, Quarterly, Semi-Annually, Annually
Be detailed
Use as a check list to be sure it’s complete
Pass along to your replacement
Update as Necessary

24. Your Questions Finished United Church of Canada
Take five minutes to answer 2 or 3 questions from the Chat Box.

25. Resources United Church of Canada (www.united-church.ca)
Financial Handbook for Congregations
Trustees Handbook
Minimum Salary and Allowances for Clergy
Websites:
General Council and Related (i.e. united-in-learning.com)
Conferences (
Presbyteries

26. Resources Canada Revenue Agency (www.canada.ca)
Newsletters
Forms/Updates
On-Line Options
Representative
Accounting and Legal Newsletters
Canadian Council of Christian Charities
Mentors – church treasurers (former)

27. Your Turn Question Time
Questions from the Chat Room

28. Thank you and Contacts Thank You for being a part of this evening
Hope you have gained new knowledge
Special Thanks to Rev. Kristiane Black
Technical skills in getting things to work
Contact:
Clyde Harris CPB