Spring 2019 Training Materials FSA ELA and Mathematics, NGSSS Science,

Spring 2019 Training Materials FSA ELA and Mathematics, NGSSS Science,
and End of Course Assessments

This comprehensive PowerPoint presentation includes modules that you may access and print, depending on the assessments to be administered in your school. Module Slide # FSA Grades 3 – 6 7 – 10 NGSSS Science EOC Security 2-25  Paper-Based Tests 26-78 Computer-Based Tests 79-158 Test Distribution Center

Spring 2019 Florida Standards Assessments and Next Generation Sunshine Standards Statewide Policies and Procedures

Test Security Policies and Procedures
Florida State Board of Education Rule 6A , F.A.C., was developed to meet the requirements of the Test Security Statute, s , F.S., and applies to anyone involved in the administration of a statewide assessment. The rule prohibits activities that may threaten the integrity of the test. See the test administration manual appendix for the full text of the Florida Test Security Statute and State Board of Education Rule. Please remember that inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.

Test Security Policies and Procedures (cont.)
Standards, Guidelines, and Procedures for Test Administration and Test Security available at hair.asp Adopted by School Board Florida Test Security Statute and Rule (found in manuals) Documentation School Procedural Checklist (FM-6927) Test Administration and Security Agreement Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form Screencast training on Test Security for school-level training sessions: estSecurity.html

Examples of prohibited activities include the following: Reading or viewing test content before, during, or after testing Revealing the passages or test items Copying the passages or test items Explaining or reading the passages or test items for students Changing or otherwise interfering with student responses to test items Copying or reading student responses Causing achievement of schools to be inaccurately measured or reported

School personnel and proctors must read and familiarize themselves with the statute and rule in the test administration manual. The security of all test materials must be maintained before, during, and after test administration. The Test Materials Chain of Custody Form must be maintained at all times. No more than three people should have access to the locked storage room. Secure materials must never be left unsecured and must not remain in classrooms or be taken off the school’s campus overnight.

Any monitoring software that would allow test content on student computers/devices to be viewed or recorded on another computer or device during testing must be turned off. Test administrators must not administer tests to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. In addition, a student’s parent/guardian should not be present in that student’s testing room. Students and unauthorized school personnel are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.

Electronic Devices and Breaks Determine your school’s policy for the storage of electronic devices (including smart watches) during testing. Direct test administrators on what to do if students have electronic devices in their possession before testing begins. Ensure that test administrators are aware of the policy that students are NOT allowed to access electronic devices at any time during a test session, including breaks. If a student accesses his or her electronic device(s) during testing or a break, his or her test must be invalidated. Ensure that test administrators are aware of how to secure a student’s computer or device during a break. For short breaks (e.g., restroom), it is recommended that a visual block be applied to the student’s computer screen or device. For longer breaks, it is recommended that the student pause or exit the test. Students will have to resumed after the break to continue testing.

Admission of Students to Testing Precautions must be taken at testing sites when students are unknown to the test administrator or other school staff. For security purposes, photo identification, such as a Florida ID or school ID, must be checked before admitting unfamiliar students to a testing room. Proctors To ensure test security and to avoid situations that could result in test invalidation, FDOE strongly discourages testing students in large groups (e.g., in a cafeteria or an auditorium). If students are tested in a large group, the appropriate number of proctors must be assigned to the room to assist the test administrator.

Proctors (cont.) Refer to the table below for the required number of proctors. * FDOE strongly recommends that proctors be assigned to rooms with 25 or fewer students whenever possible. Number of Students Proctors Required 1–25 Test Administrator* 26–50 Test Administrator and 1 Proctor 51–75 2 Proctors

Proctors (cont.) School personnel and non-school personnel may be trained as proctors. Prior to testing, proctors must be informed of their duties and of the appropriate test security policies and procedures. School personnel proctor duties may include preparing and distributing secure materials (e.g., test tickets). Non-school personnel may assist test administrators during test administration; however, they may not participate in any of the test administration procedures (e.g., distributing and collecting secure materials, providing accommodations).

Proctors (cont.) Volunteers (e.g., parents, retired teachers) may be trained as proctors and may perform non-school personnel duties. All proctors may help monitor rooms during test administration; however, they may not assist in rooms where their family members are testing. Each proctor who monitors a testing room for any length of time must sign a 2018–2019 Test Administration and Security Agreement and the Security Log for that room. These forms are located in the test administration manual.

School administrators, school assessment coordinators, test administrators, and proctors must receive adequate training prior to the test administration. ALL personnel must sign and return a Test Administration and Security Agreement stating that they have read and agree to abide by all test administration and test security policies and procedures. Including any other person who assists the school assessment coordinator or test administrator must sign and return a security agreement. Technology coordinators must also sign a security agreement form. Test administrators must also read, sign, and return a Test Administrator Prohibited Activities Form.

Paper-Based Materials Policies and Procedures
Chain of Custody The purpose of this form is to track test materials at all times, including their location, the dates and times they are handled, and the names of the people performing various activities involving the materials. The Test Materials Chain of Custody Form must be maintained at all times for secure materials. Schools must retain electronic or hard copies of completed forms for their files after materials are packaged for pickup and return the originals in the District Assessment Coordinator (DAC) ONLY – Administrative Records (AR) boxes.

Security Numbers All regular print test and answer books, test books, special document test materials (large print, braille, and one-item-per- page), and Reading and Writing Passage Booklets are secure documents and must be protected from loss, theft, or reproduction in any medium. A unique identification number and a barcode are printed on the front or back cover of all secure documents. Schools must maintain test security by using the security numbers to account for all secure test materials before, during, and after test administration until the time they are returned to the contractor. The test administrator should also maintain a record of the security numbers for all test materials assigned to him or her.

Security Numbers (cont.) If a test administrator receives materials that are not already listed, the security numbers of those materials must be added to this record with the names of the students to whom the test materials are assigned. The security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

Caveon Data Forensics The FDOE uses Caveon Test Security to provide its Caveon Data Forensics™ for all statewide assessments. Caveon analyzes data to identify highly unusual test results for two primary groups: Students with extremely similar test responses; and Schools with improbable levels of similarity, gains and/or erasures. Flagging only the most extreme results.

Test Irregularities and Security Breaches
Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) to the school assessment coordinator immediately. A test irregularity may include testing that is interrupted for an extended period of time due to a local technical malfunction or severe weather. School assessment coordinators must notify Student Assessment & Educational Testing (SAET) at of any test irregularities that are reported.

Test Irregularities and Security Breaches
Test administrators should report possible breaches of test security (e.g., secure test content that has been photographed, copied, or otherwise recorded) to the school assessment coordinator immediately. If a security breach is identified, the school assessment coordinator must contact SAET immediately at If an electronic device was used to post or share test items, ensure that the information is immediately erased from the device and contact SAET at For all security breaches, a written report and supporting documentation must be submitted to SAET within 5 working days.

Test Invalidation Policies and Procedures
Remember that the main purpose of invalidation is to identify when the validity of test results has been compromised. Test administrators should discuss any situation involving possible invalidation with the school assessment coordinator, and the situation should be investigated immediately. For assistance identifying circumstances when invalidation is an appropriate course of action, review the guidelines in the test administration manual. For large group invalidations, contact SAET for guidance at

Missing Materials Within 24 hours of receiving shipment, verify that all secure materials are received and report any mispackaged or missing materials to SAET at immediately. School staff responsible for handling secure materials are accountable for the materials assigned to them. Investigate any report of missing materials. If, after a thorough investigation, a secure document is not found, the school assessment coordinator must contact the SAET at For missing materials, a written report and supporting documentation must be submitted to SAET within 5 working days.

Hazardous Materials If a used test and answer book is soiled (e.g., with blood or vomit), the SAC must Include: Student name, student grade, subject test, soiled secure book #, and explanation of incident At the school discretion, school personnel may transcribe responses into a replacement test and answer book. The damaged test and answer book should then be destroyed or disposed of in a secure manner (e.g., shredding, burning). DO NOT RETURN soiled test and answer books.

Communicate the Following Testing Policies to Parents/Guardians and Students
Electronic Devices Policy—Any student in possession of electronic devices at any time during testing or during breaks will have his or her test invalidated. Testing Rules Acknowledgment—All FSA tests include a statement that students sign verifying that they will abide by the testing rules. Leaving Campus—If students leave campus before completing a test session (for an appointment, illness, etc.), they will not be allowed to return to that session. Working Independently—Students are responsible for doing their own work during the test and for protecting their answers from being seen by others. If students are caught cheating during testing, their tests will be invalidated.

Communicate the Following Testing Policies to Parents/Guardians and Students
Discussing Test Content after Testing—By signing the Testing Rules Acknowledgment, students also affirm that they will not “discuss or reveal details about the test items or passages after the test. This includes any type of electronic communication, such as texting, ing, or posting online, for example, on Facebook, Twitter, Snapchat, or Instagram.” While students may not share information about secure test content after testing, this policy is not intended to prevent students from discussing their testing experiences with their parents/families.

Paper-Based Training Materials
Florida Standards Assessment (FSA ) ELA Writing, Grades 4–6 ELA Reading, Grades 3–6 Mathematics, Grades 3–6 Next Generation Sunshine State Stancdards (NGSSS) Statewide Science Science, Grades 5 and 8

Students To Be Tested All students enrolled in tested grade levels/subjects participate in the Spring 2019 FSA and NGSSS administration with or without accommodations, per Section (3)(a), Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level/subject in which they are receiving instruction. FSA ELA Grades 4-6, all students must take the same grade-level test for both the Writing and Reading to receive the FSA ELA score

Students To Be Tested: ESE and ELL
Students with Disabilities (ESE) Students with disabilities participate in the statewide assessment program by taking one of the following: FSA/NGSSS without accommodations, FSA/NGSSS with accommodations, or Florida Standards Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 Plan. English Language Learners (ELLs) All ELLs participate in statewide assessments. Students who are identified as ELLs (Levels 1-4) must be provided with the allowable accommodations listed on Appendix A of the manuals.

Students To Be Tested: Special Programs
District Number School Number FLVS Full-Time Full-Time K-5 71 0300 Full Time 6-8 0801 Full-Time 9-12 0400 Miami-Dade Online Academy 13 7001 Florida Home Education 9998 Hospital/Homebound* (Brucie Ball Educational Center) 9732 *Miami-Dade program not in the Test Administration Manual, refer to Training Packet.

Students To Be Tested: Special Programs (cont)
District Number School Number McKay Scholarship 13 3518 Gardiner Scholarship 9900 Hope Scholarship Florida Tax Credit Scholarship 97 9999 Detailed information regarding procedures for testing special program students is available in the training packet, pages

FSA Test Administration Manual
The Spring 2019 FSA PBT Manual contains instructions for administering the paper-based assessments for: Grades 4–6 ELA Writing Grades 4–6 ELA Reading Grades 3–6 Mathematics Note Correction: Grade 6 Reading session 1 Script, page 44 You will have 85 minutes to complete this test session, and we will take a short stretch break after minutes. Materials available on FSA Portal at:

Science Test Administration Manual
The Spring 2019 Grades 5 & 8 Statewide Science Assessment Test Administration Manual contains instructions for administering the Statewide Science Assessments in grades 5 and 8. All materials return information, including packaging diagrams and return instructions, are located in Appendix C of the Grades 5 & 8 Statewide Science Assessment Manual This manual is available at avocet.pearson.com/FL/Home.

Appendices Appendices in the Spring 2019 FSA PBT Manual include:
Appendix A—Accommodations Appendix B—FSA Help Desk Appendix C—FSA Paper-Based Materials Return Instructions Appendix D—Florida Test Security Statute and Rule Appendix E—Perforated Forms and Signs Appendices in the Spring 2018 Statewide Science Manual include: Appendix A: Accommodations Appendix B: Florida Test Security Statute and Rule Appendix C: Paper-Based Materials Return Instructions Appendix D: Perforated Forms and Signs

FSA Accommodations Guide
The 2018–2019 FSA Accommodations Guide is available on the FSA Portal Contains information and resources for the administration of statewide FSA assessments to students with allowable accommodations, including instructions for administering and returning paper- based accommodations for computer-based tests. Instructions for Oral Presentation Accommodations are provided in the guide Test administrators should review examples on what is allowable and not allowable to be read to students.

Resources for Paper-Based Testing
FSA FSA resources are available at the FSA Portal at Test Information Distribution Engine (TIDE) is available on the FSA portal to register students for testing, managing student information, and printing PreID labels. FCAT2.0/NGSSS PearsonAccess Next Florida Resource Center accessible at is used to access test administration activities, training, and other resources. PearsonAccess Next website available at is used to register students for testing, managing student information, printing PreID labels, and downloading test results. Spring Grades 5 and 8 Science can be accessed by selecting the FL EOC and Science Spring 2019 administration from the drop-down menu. Avocet, an online resource, has been updated for Spring 2019 and is available for locating information on topics related to the Statewide Science Assessment, available at

PBT Test Administration Schedules
Weekly Briefing ID #: 24063 PBT Test Administration Schedules Note: Schools must adhere to the district-designated testing day(s). PBT Test Grades Testing Day(s) Make-up Testing FSA ELA Writing 4-6 April 3 April 4-12 FSA ELA Reading 3 April 3-4 April 5-12 May 1-2 May 3-14 FSA Mathematics 3-6 May 6-7 May 8-14 Make-ups*: FSA ELA Writing May 7-14 FL Statewide Science (FCAT 2.0) 5 May 8-9 May 10-14 8 May 8 May 9-14 * Students that are new to your school or who were absent during the initial Writing window may participate. Students whose ELA Writing tests were invalidated for any reason during the initial testing window may not participate again during the makeup window. Any deviation from this schedule requires written approval from the Florida Department of Education.

PBT Test Session Lengths – FSA Writing, Reading, Mathematics
FSA ELA Writing, Grades 4-6 One 120-minute session FSA ELA Reading, Grades 3-6 Two sessions over two days Grades 3-5: 80 minutes each Grade 6: 85 minutes each FSA Mathematics, Grades 3-6 Grades 3-5: two 80 minute sessions over two days Grade 6: three 60 minute sessions over two days; session 1 must be administered on Day 1 and Sessions 2 and 3 on Day 2 PBT Subject/Grade(s) Session Length Number of Sessions Writing 4-6 120 minutes 1 Reading 3–5 80 minutes 2 Reading 6 85 minutes Math 3-5 Math 6 60 minutes 3

Test Session Lengths - Science
Science, Grades 5 and 8 Grade 5 Science is administered in two 80-minute test sessions over two days. Grade 8 Science is administered in two 80-minute test sessions in one day. Grade(s) Session Length Number of Sessions 5 80 minutes 2 8

FSA Calibration Calibration school selection is a scientific process that creates a sample that is representative of the entire state. This includes demographics and a range of performance School cooperation is crucial to complete the calibration analyses in a timely fashion for scoring and reporting. contributes towards Florida having valid and reliable assessments and results.

FSA Calibration Schools
Weekly Briefing #23796 Grades 3–5 ELA and Mathematics: Elementary schools identified for calibration have been selected for all tests (ELA Writing, ELA Reading, and Mathematics). Grade 3 ELA Reading and Grades 4–5 ELA Writing will be returned early on April 8. Make-up testing may be administered until April 12. Grades 4–5 Reading will be returned early on May 3. Grades 3–5 Mathematics will be returned early on May 10. Make-up testing may be administered until May 14. Grade 6 ELA and Mathematics: If Grade 6 is included in an elementary, K–8, or K–12 school, all Writing, Reading, and Mathematics materials for Grade 6 will be returned with other grade levels as indicated above. If Grade 6 is included in a middle school and selected for ELA Reading, Writing, and Mathematics, materials will be returned by the dates above. Middle schools will receive only orange-striped labels for returning Reading and Math materials and may return any paper-based accommodated Grades 7–8 ELA and Mathematics materials with orange-striped labels. Makeup tests may be administered through the end of the window (May 14).

FSA Calibration Schools - Labels
Writing Gr. 4-6 PBT: Grades 4-6 ELA Writing, Grades ELA Reading and Grades Mathematics Schools designated as calibration schools will receive striped colored return labels that will be used to return TO BE SCORED materials for paper-based calibration materials Calibration labels will be the same color as for the applicable administration (e.g., gray for Grade 3 ELA Reading) but will include a stripe across the middle of the label. List of selected schools for calibration via Weekly Briefing # Grade 3 Reading Gr. 4-6 Reading and Gr. 3-6 Math

General Information about Accommodations
Appendix A of the manuals provide information concerning allowable accommodations for students with disabilities and for ELLs. For eligible students participating in the FSA and Science paper-based assessments, the following accommodations are available as indicated in the IEP or Section 504 Plan: Large print, UEB Contracted braille, UEB Uncontracted braille, One-item- per-page Instructions for administering large print and one-item-per-page accommodations are found in Appendix A of the manuals. Scripts and instructions for administering braille accommodations are provided with braille test materials and are available on the FSA Portal for Writing, Reading and Mathematics and via Avocet for Science. For students taking an FSA ELA Writing test using a flexible responding accommodation to provide a typed response, transcription of the response into the paper-based test is NOT required. Directions for returning typed Writing responses are included in Appendix A of the FSA PBT manual, pages

Accommodation Types ESE/504 Accommodation Types
Flexible Presentation Flexible Responding Flexible Scheduling Flexible Setting Assistive Devices and Tools ELL Accommodation Types Assistance in Heritage Language Approved Dictionary and Glossary

FSA PBT Test Materials All ELA (Writing and Reading) and Mathematics assessments for Grades 3–6 will be administered on paper. Spring 2019 FSA Grades 4–6 ELA Writing* Test and Answer Books Writing Planning Sheets Spring 2019 FSA Grade 3-6 ELA Reading Spring 2019 FSA Grade 3-6 Mathematics *For ELA Writing assessments, students must use the three lined pages in their test and answer books to provide their responses. No extra paper may be provided.

FSA PBT Test Materials FSA Security Numbers
A unique identification number and barcode are printed on the front cover of all secure test and answer books. The security number consists of the last eight digits of the identification number located next to the barcode. Schools must maintain test security by using the security numbers to account for all secure test materials before, during, and after test administration until the time materials are returned to the contractor.

FSA Test Materials FSA Writing Planning Sheets
All students taking ELA Writing receive Writing Planning Sheets that they may use to take notes and plan their responses. Students testing on paper will sign the Testing Rules Acknowledgment printed inside the test book and may disregard the statement on their planning sheets. Planning sheets are distributed to students at the beginning of the ELA Writing test session. Ensure students have enough desk space to use their planning sheets. Planning sheets will not be scored. Responses must be transferred to the test and answer book within the allotted time. Used planning sheets are considered secure materials and must be kept in locked storage. Return in the District Assessment Coordinator (DAC) ONLY- Student Work Record (SWR) boxes.

Science Test Materials
Spring 2018 FL Statewide Science Grades 5 Statewide Science Assessment NGSSS Test Books Statewide Science Assessment NGSSS Answer Books Spring 2018 FL Statewide Science Grade 8 Periodic Tables of the Elements (Grade 8 Science only) Four-Function Calculators (Grade 8 Science only)

FL Statewide Science Security Numbers The security number consists of a nine-digit number followed by a check digit. The packing list will indicate the number ranges assigned to each school. The Science test books have a security number, answer books do not. The security number is on the back of the test book. Test book cover also have a test form number (upper left side) that must be gridded on the answer book.

Periodic Tables (Grade 8 Science) Stand-alone pages, shipped with test materials. Test administrators will distribute periodic tables on the day of the test, according to the directions in the scripts. Students may refer to them at any time during both sessions of the test. After students complete the test, the test administrator should collect all periodic tables. Used periodic tables are secure materials and must not be reused. Return the used periodic tables in the District Assessment Coordinator (DAC) – SWR ONLY boxes.

Four-Function Calculators (Grade 8 Science) Four-function calculators must be provided to students for Grade 8 Science. Schools should have an adequate supply of four-function calculators. Schools can order additional four-function calculators at Ensure that one working calculator is available for each student in Grade 8 for use on the Science test. Calculators may not be used by students on the Grade 5 Science test.

Required Test Materials (FSA and Science)
Security Logs An accurate Security Log, provided in Appendix D, must be maintained in each testing room. Anyone who enters a testing room for the purpose of monitoring the test is required to sign the log. This applies to test administrators, proctors, and anyone who relieves a test administrator, even for a short break, regardless of how much time he or she spends monitoring a testing room. Seating Charts Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. Ensure that test administrators record all information and that they create a new seating chart if the seating configuration changes during a test session. Create a new seating chart for make up sessions.

Additional Required Test Materials (FSA and Science)
Test Administration Manual No. 2 pencils Watch or clock Display starting and stopping times for students. If a disruption occurs during testing, note the time of the disruption in order to provide students the appropriate amount of remaining time once testing resumes. Post signs: Do Not Disturb, Electronic Devices, No Calculators, and Session Signs Required Administration Information/ Security Checklist Form Unique four-digit test group code for each testing group

Preidentified (PreID) File
New students after Jan 25 for FSA will have to be entered in TIDE and On-Demand labels must be printed for new students. New students after February 22 for Science may be entered in PearsonAccess. Options: print a label in PearsonAccess Next or grid all student information with a No. 2 pencil. School staff may verify and apply labels no sooner than 5 working days prior to testing. Test Wave 1 Date* Wave 2 Date** FSA ELA Writing, Reading, and Math January 7 January 25 Statewide NGSSS Science Grades 5 & 8 February 22 *PreID roster and labels for Grade 3 Reading, Grades 4–6 Writing, and paper-based accommodations for Grades 7–10 Writing. **PreID roster and labels for Grades 4–6 Reading, and paper-based accommodations for Grades 7-10 Reading, and Grades 3–8 Mathematics.

Preidentified (PreID) Student Labels
Verifying student information and affix a PreID label to the student demographic page: Verify student is enrolled and will be tested. Verify the information on the PreID roster against the school’s student information database. District/school number Enrolled Grade Student name Florida Education Identifier (FLEID) Birth Date Gender Ethnicity Race FSA: Enter a new record and print a new label in TIDE if the FLEID is incorrect Science: Update PearsonAccess and print a new label if the district, school number, grade, student name or FLEID is incorrect or hand grid a new answer book Students must have a valid FLEID to be able to test. Also verify: Test indicator, 504 Plan, Primary Exceptionality, Testing Accommodations listed on IEP or Section 504 Plan, and ELL

Sample PreID Labels FSA PBT Writing, Reading and Mathematics
NGSSS Science PreID student labels are sorted by homeroom.

Test Invalidation Policies and Procedures
Do Not Score (DNS) and UNDO Bubbles DNS and UNDO bubbles are located in the SCHOOL USE ONLY box on the student demographic page. The DNS bubble must be gridded when a test and answer book is invalidated. If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Then package the test and answer book with all other TO BE SCORED materials. Sample FSA DNS Box Sample Science DNS Box

Defective Test Materials
Identified BEFORE testing: Provide replacement If original is USED, mark the DNS bubble and return with NOT TO BE SCORED (NTBS) If original is UNUSED, do not mark DNS and return with NOT TO BE SCORED (NTBS) Record new security number on administration record for student Identified DURING testing: Provide replacement with the same form number, if not available provide any form After testing, under the supervision of the test administrator, student must transfer the exact responses to the replacement If test items differ, student should leave them blank (and for Science, erase form code on answer book) Mark DNS on defective FSA book and place in NTBS box Return defective Science test book in the NTBS box Place replacement FSA book with answers in TO BE SCORED box FSA: MUST print an On-Demand PreID label Please us the information regarding the defective test material and provide security number so we may inform FDOE.

School Assessment Coordinator Responsibilities Before Testing
School Assessment Coordinator PBT Checklist, provides the list of responsibilities before, during, and after testing. Located in Appendix E of the FSA PBT Manual and Appendix D of the Science Manual Verify that all students are entered into TIDE for the FSA Writing, Reading and Mathematics Add/Delete students as needed Ensure student demographic information is correct in TIDE for the FSA and PearsonAccess Next for Science. Update student information, as needed Print on demand labels, as needed

Receive Materials The first school box is a white box with a red stripe. PreID labels and rosters are included in your test materials shipment. Inventory the contents of your boxes within 24 hours of receipt. Contact SAET at immediately to report missing materials. Order additional materials (i.e., planning sheets) via the TDC Documents page at Additional PBT accommodations (LP, BR) have to be ordered via the PBT Accommodations App, via the employee portal Maintain the Test Materials Chain of Custody Form at all times. Found online and in Appendix E of the FSA PBT Manual and Appendix D of the Science Manual.

Required Administration Information Communicate to test administrators the process for collecting the required administration information, which includes the following: Students assigned to each testing room—provide student names and FLEIDs Attendance information—P=Present, A=Absent, W=Withdrawn, and P/I=Present but Invalidated Grade level Test group code Unique security numbers of secure documents assigned to each student Accommodations provided to students Accommodations used by students Signatures of test administrator and school assessment coordinator Dates and times when secure materials (e.g., test and answer books) are received and returned

Collect Required Administration Information Pre-populated Security Checklists: will be provided for the FSA PBT and Science tests. Blank security checklists are available in the manuals and online. School assessment coordinators may create their own checklists. Instructions to access Pre-populated Security Checklists are found: For FSA: TIDE User Guide, page 63 Science: Science Test Administration Manual, page 72.

Oversee Preparation and Training You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). Test Administrators (TAs): Must read and be familiar with all appropriate sections of this manual. Who will administer a test to students using accommodations must be trained in the use of those test materials. Will not need access to the AVA (Assessment Viewing Application) Should refer to the Test Administrator PBT Checklist, located in Appendix E of the FSA PBT Manual and Appendix D of the Science Manual, before, during, and after testing.

Oversee Preparation and Training (cont.) Schoolwide decisions: Electronic Devices and Breaks - Communicate your school’s policy for the storage of electronic devices (including smart watches) during testing. Provide either a short or an extended break between Session 2 and Session 3 of Grade 6-8 FSA Mathematics. Choose Option A, B, or C to advise students what to do when they have finished testing when administering the Reading, Mathematics and Science.

Preparation and Training (cont.) Policies and Procedures In the test administration scripts, test administrators are instructed to contact you in these circumstances. Provide instructions for how to handle these circumstances: A student refuses to acknowledge the testing rules. A test administrator is concerned that a student is unable (e.g., too ill) to begin or finish the test. A disruption occurs (e.g., disruptive behavior). A defective test material is found.

Preparation and Training (cont.) Provide instructions for how to handle these circumstances: A document is soiled. A PreID label contains incorrect information. A TA finds preidentified books in his or her classroom that do not belong to students in that testing room. A TA needs additional test materials. A student is found with a cell phone during testing or breaks.

Prepare the Room for Testing Tests should be administered in a room that has comfortable seating, good lighting, and an appropriate temperature. Make sure that testing rooms are adequately ventilated and free of distractions. Arrange the room so that each student will have enough workspace for test materials. Check the configuration of the testing rooms to make sure students will not be able to easily view other students’ test materials. Check for and remove all unauthorized visual aids posted in classrooms or affixed to student desks. Display signs, such as Please Do Not Disturb, Electronic Devices, Calculators, and Session Signs.

FSA: Arrange Test Item Practice Sessions Schedule and arrange paper-based practice test activities for the FSA PBT Writing, Reading and Mathematics. Directions Handouts and Scripts are posted on the FSA Portal>Practice Tests>Paper-Based Practice Test Materials Paper-Based Practice Tests and Answer Keys Student Presentations Science: Arrange Sample Test Sessions Schools are encouraged to use sample test materials to familiarize students with the Science test format. Sample test materials for Science can be accessed online at assessment/science.stml. Teachers should instruct students that they can access the practice materials themselves at any time as they prepare for testing.

School Assessment Coordinator Responsibilities During Testing
Distribute Test Materials On each day of testing, provide each test administrator with the following test materials before testing begins, as applicable: Test and answer books (FSA grades 3-6) Planning sheets (FSA Writing) Test Books (Science grades 5 and 8) Answer Books (Science grades 5 and 8) Periodic Tables (Science grade 8) Four-Function Calculators (Science grade 8) No. 2 Pencils Test group code (Writing, Reading, Math, and Science)

Supervise Test Administration and Maintain Test Security Monitor each testing room to ensure that test administration and test security policies and procedures are followed. Report testing irregularities not resolved and security breaches, including use of electronic device during testing, to SAET at Report hazardous (soiled) materials to include student name, subject, grade, security # and description of incident Provide test administrators additional test materials, as needed. Be available during testing to answer questions from test administrators. Make sure that Security Logs and seating charts are being completed properly and that all required administration information in each testing room. Students who refuse to sign the Testing Rules Acknowledgement should test, record refusal to sign on the record of required administration information Contact SAET at if issues arise that cannot be resolved.

Supervise Make-up Administrations Ensure all test security and test administration policies and procedures are followed. Be available to answer questions or concerns. For Reading, Mathematics, and Science Session 1 must be administered before Session 2. For FSA Grades 3-6 Reading, Grades 3-5 Math and Grade 5 Science, the two sessions must still be administered over two days. For Grade 6 FSA Mathematics, Session 1 must be administered on Day 1 and Sessions 2 and 3 on Day 2. Students who are absent for session 1 can take session 1 while other students are taking session 2. Appropriate test scripts must be used. Students who miss both sessions but return during session 1 of the next subject test must take the scheduled test and later make-up the two sessions missed. Absent students may be tested in the afternoon after taking the scheduled morning test. Parent/guardian approval is required.

School Assessment Coordinator Responsibilities After Testing
Verify that all test materials are returned at the conclusion of testing each day. Contact us immediately at if any materials are missing and complete the necessary investigations. Update Student Information Refer to the TIDE User Guide for FSA and to PearsonAccess Next User Guide for Science for instructions. Record Accommodations Ensure accommodations provided to and used by students are captured on each record of required administration information/security checklist, as applicable. May be required in case of investigations regarding possible test irregularities.

Answer Document Tracking Report accessible in TIDE For schools to track materials received and processed by DRC Updated on Fridays

FSA-Answer Document Tracking Report

NGSSS (Science) – Test Materials Status Report Updated twice a day. PearsonAccess Next > Published Reports.

HB 7069 stipulates that assessment results for the statewide, standardized assessments must be made available no later than June 30, except for results for the grade 3 statewide, standardized ELA assessment, which must be made available no later than May 31. Retake test results are expected in late May to facilitate graduation decisions. Principals will access test results at: FSA Portal via the FSA Reporting System card PearsonAccess Next under Published Reports Ensure that all results were released for students who tested at your school. Excel reports will include Writing domain scores Submit any missing score/desk audit requests to the SAET by the set deadline.

Customer Service Support
FSA Helpdesk and Pearson Support: FSA Contact FSA Help Desk at: (Monday–Friday, 7:00 am – 8:30 pm ET) NGSSS Contact Pearson Customer Support at: (Monday–Friday, 7:00 am–8:30 pm ET) Or use the webform ( found on the PearsonAccess Next home page

Student Assessment and Educational Testing
Contact Information Student Assessment and Educational Testing Maria C. Bruguera, Director Mara Ugando, Staff Specialist Kathy Sierra, Supervisor Phone: Fax: Test Distribution Center (TDC) 13135 S.W. 26 Street, Miami, FL 33175 Hours: 7:30 a.m. to 4:00 p.m. Phone: Fax : Ms. Darma Rodriguez, District Coordinator Ms. Maria Vargas, Administrative Assistant II

Thank you for ensuring secure and successful Spring 2019 paper-based test administrations!

Computer-Based Training Materials
Florida Standards Assessment (FSA ) ELA Writing, Grades 7 – 10, Retake ELA Reading, Grades 7 – 10, Retake Mathematics, Grades 7 – 8 Algebra 1 (and retake) Geometry EOC Next Generation Sunshine State Standards (NGSSS) Biology 1, Civics, and US History EOC

Students to Be Tested All students enrolled in tested grade levels/subjects must participate in the Spring 2019 FSA and NGSSS administration with or without accommodations, per Section (3)(a), Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level/subject in which they are receiving instruction. For FSA ELA, students must take the same grade-level test for both the ELA Writing and ELA Reading to receive an ELA score (i.e., Retake for both Reading and Writing, Grade 10 for both Writing and Reading, etc.)

Students to Be Tested: Retake
FSA ELA Retake Students who entered Grade 9 in the 2013–2014 school year and beyond and are pursuing a standard Florida high school diploma must pass the Grade 10 FSA ELA assessment (Reading and Writing). Retained Grade 10 (with an FSA Grade 10 ELA score on file) or Grades 11 – 12 and Adult students who have not met the Grade 10 FSA ELA assessment requirement are eligible to participate in the Spring 2019 FSA ELA Retake.

Students to Be Tested: EOCs
FSA and NGSSS EOC Assessments All students enrolled in and completing one of the courses aligned to the Florida Standards (FS) and Next Generation Sunshine Standards (NGSSS) participate in the appropriate EOC assessment, as indicated in the manuals. FSA Algebra 1 FSA Geometry NGSSS Biology 1 NGSSS Civics NGSSS US History

Students to Be Tested: EOCs (cont)
FSA and NGSSS EOC Assessments Eligible students also include: Students who need to take the Algebra 1 EOC Retake for graduation purposes Students who wish to earn scholar designation (standard diploma) and still need to earn a passing score on an assessment (Geometry, Biology 1, US History EOC) Students who have not yet taken an EOC assessment that needs to be averaged as 30% of their course grade Students who are in “grade forgiveness” programs and wish to retake an assessment to improve their course grades Students in a credit acceleration program (CAP) who wish to take an assessment to earn course credit

Students to Be Tested: ESE and ELL
Students with Disabilities (ESE) Students with disabilities participate in the statewide assessment program by taking one of the following: FSA/NGSSS without accommodations, FSA/NGSSS with accommodations, or Florida Standards Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 Plan. English Language Learners (ELLs) All ELLs participate in statewide assessments. Students who are identified as ELLs (Levels 1-4) must be provided with the allowable accommodations listed on Appendix A of the manuals.

Additional Students To Be Tested: Special Programs
District Number School Number FLVS Full-Time K-5 School 71 0300 6-8 School 0801 9-12 School 0400 Miami-Dade Online Academy 13 7001 Florida Home Education 9998 Hospital/Homebound* (Brucie Ball Educational Center) 9732 *Miami-Dade program not in the Test Administration Manual, refer to Training Packet.

Additional Students To Be Tested: Special Programs (cont)
District Number School Number McKay Scholarship 13 3518 Gardiner Scholarship 9900 Hope Scholarship Florida Tax Credit Scholarship 97 9999 Detailed information regarding procedures for testing special program students is available in the training packet, pages

FSA Test Administration Manual
The Spring/Summer 2019 FSA CBT Manual provides instructions for administering the computer-based: Grades 7–10/Retake ELA Writing, Grades 7–10/Retake ELA Reading, Grades 7–8 Mathematics, and Algebra 1, (and Algebra 1 Retake) and Geometry End-of-Course (EOC) Assessments

FSA Appendices Appendices in the Spring/Summer FSA CBT Manual include: Appendix A—Accommodations Appendix B—FSA Help Desk Appendix C—Florida Test Security Statute and Rule Appendix D—Perforated Forms and Signs

NGSSS Test Administration Manual
Instructions for administering the Biology 1, Civics, and U.S. History End-of-Course (EOC) assessments are included in the manual. The scripts for administering NGSSS EOC assessments are provided in the manual. They are no longer printed and distributed separately.

NGSSS Appendices Appendices in the manual include:
Appendix A: Accommodations Appendix B: Pearson Custom Support Appendix C: Paper-Based Materials Return Instructions Appendix D: Florida Test Security Statute and Rule Appendix E: Perforated Forms and Signs

FSA ELA Retake Test Administration Schedule
Grade Retake CBT Window (and PBT Accommodations) Session / Length* 10+ - Adult Writing February 25 - March 15 1 session, 120 minutes Reading 2 sessions, 2 days 90 minutes *For FSA Retakes, any student who has not completed a session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day. Any deviation from this schedule requires written approval from the Florida Department of Education.

FSA Algebra 1 Retake Test Administration Schedule
Grade Retake CBT Window PBT Accommodations Session / Length* 8 - Adult Algebra 1 February 25 - March 15 February 25 – March 8 2 sessions, 2 days 90 minutes *For FSA Retakes, any student who has not completed a session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day. Note: Students who need to retake the FSA Algebra 1 EOC will participate during the Retake administration, and students taking the assessment for the first time will participate in the May EOC administration. Students may NOT participate in both administrations. Any deviation from this schedule requires written approval from the Florida Department of Education.

FSA ELA Writing Test Administration Schedule
Grade CBT Window (and PBT Accommodations) Session / Length Grades 7-10 April 1 – 12 1 session, 120 minutes May 20 – 29 Make-up Window* (Results in late reporting) * Students that are new to your school or who were absent during the initial Writing window may participate. Students whose ELA Writing tests were invalidated for any reason during the initial testing window may not participate again during the makeup window. Note: Grade 7 ELA Writing will be administered on computer beginning this spring. Any deviation from this schedule requires written approval from the Florida Department of Education.

FSA ELA Reading and FSA Mathematics Test Administration Schedule
Grade Test CBT Window PBT Accommodations* Session / Length 7-8 Reading May May 2 sessions, 2 days 85 minutes 9-10 90 minutes Mathematics 3 sessions, 2 days 60 minutes** *Paper-based test accommodations must be completed by May 17 to meet the return deadline and ensure timely reporting of test results. **Grades 7–8 FSA Mathematics Session 1 must be administered on Day 1 and Sessions 2 and 3 on Day 2. Note: Schools selected for Grades 7–10 Reading or Grades 7 Mathematics calibration are required to administer the selected grade level ELA Reading or Mathematics test during the first week of the CBT administration window (May 1–10). Any deviation from this schedule requires written approval from the Florida Department of Education.

FSA EOC Assessments Test Administration Schedule
Students EOC CBT Window PBT Accommodations* Sessions / Length** Enrolled FSA Algebra 1 and Geometry May May 2 sessions, 2 days 90 minutes *Paper-based test accommodations must be completed by May 17 to meet the return deadline and ensure timely reporting of test results. **Any student who has not completed an FSA EOC session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day. Note: Students taking the Algebra 1 for the first time will participate in May, and students who need to retake the Algebra 1 EOC will participate in the Retake administration in February. Students may NOT participate in both administrations. Any deviation from this schedule requires written approval from the Florida Department of Education.

EOC Assessments Test Administration Schedule
Students EOC CBT Window PBT Accommodations Sessions / Length* Enrolled NGSSS Biology 1, Civics, and US History May May 2 sessions, 2 days 90 minutes* 1 session, 1 day 160 minutes** *Paper-based test accommodations must be completed by May 17 to meet the return deadline and ensure timely reporting of test results. **Each NGSSS EOC assessment will be administered in one 160-minute session with a scheduled stretch break after 80 minutes. Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day. After the first 80 minutes, students may be dismissed from the testing room as they complete testing; however, no special incentives should be given to students to encourage them to finish early. Any deviation from this schedule requires written approval from the Florida Department of Education.

FSA Calibration Calibration school selection is a scientific process that creates a sample that is representative of the entire state. This includes demographics and a range of performance School cooperation is crucial to complete the calibration analyses in a timely fashion for scoring and reporting. contributes towards Florida having valid and reliable assessments and results.

FSA Calibration Schools
Computer-Based Testing Grades 7–10 ELA Writing calibration will be administered according to the statewide CBT administration window (April 1-12). Schools selected for Grades 7–10 ELA or Grade 7 Mathematics calibration are required to administer the selected grade level ELA Reading or Mathematics test during the first week of the CBT administration window (May 1–10). Makeup tests may be administered through the end of the window (May 29). SAET provided a list of calibration schools to selected schools via Weekly Briefing #

Navigating This Presentation
In the slides that follow, the right portion of the header will indicate when slides are relevant to computer-based testing (CBT), or both CBT and paper-based accommodations (PBT) in Grades 7 through Adult: CBT PBT CBT

General Information about Accommodations
PBT CBT Appendix A of the test administration manuals provide information concerning allowable accommodations for students with disabilities and for students who are identified as ELLs. Refer to the 2018–2019 FSA Accommodations Guide and Spring/Summer 2019 NGSSS Manual for information and instructions about accommodated paper-based assessments. The test administrator and the school assessment coordinator are responsible for ensuring that arrangements for accommodations have been made prior to the test administration dates. If students will receive an oral presentation accommodation for FSA ELA Reading and will not use text-to-speech in the Test Delivery System (TDS), ensure that test administrators are familiar with the Instructions for Oral Presentation Accommodations in Appendix A of the manual.

Accommodation Types CBT PBT ESE/504 Accommodation Types
Flexible Presentation Flexible Responding Flexible Scheduling Flexible Setting Assistive Devices and Tools ELL Accommodation Types Assistance in Heritage Language Approved Dictionary and Glossary

Computer-Based Testing (CBT) Accommodations
FSA and NGSSS include: Masking Text-to-Speech FSA Reading Only American Sign Language (ASL) videos for audio content on ELA Reading tests Closed Captioning (CC) for audio content on ELA Reading tests Reading and Writing Passage Booklets Regular print Large print FSA scripts for computer-based accommodations can be found on the FSA portal at > FSA Resources > Scripts. NGSSS scripts for computer-based accommodations are located at > Scripts.

Paper-Based Testing (PBT) Accommodations
FSA and NGSSS include: Regular print Large Print One-Item-Per-Page Braille: Contracted and Uncontracted (UEB and EBAE) EBAE only available in Grades 9 and 10, Biology, Geometry, and US History FSA scripts for paper-based accommodations can be found on the FSA portal at > FSA Resources > Scripts. NGSSS scripts and instructions for administering paper-based accommodations are located at > Scripts. Scripts and instructions for administering braille accommodations are provided with the braille test materials.

FSA Test Materials CBT PBT Writing Planning Sheets
All students taking ELA Writing receive Writing Planning Sheets that they may use to take notes and plan their responses. The Testing Rules Acknowledgment is printed on the back of the sheet. Planning sheets are distributed to students at the beginning of the ELA Writing test session. School assessment coordinators and test administrators must ensure that students have enough workspace to use their planning sheets. The school assessment coordinator should package all used planning sheets in the District Assessment Coordinator (DAC) ONLY – Student Work Records (SWR) boxes.

FSA Test Materials CBT Writing and Reading Passage Booklets
Passage Booklets are provided for eligible students who have these accommodations listed in their IEPs or Section 504 Plans. Passage Booklets are secure test materials with security numbers printed on the front cover. Students must be marked in TIDE with this accommodation prior to testing to ensure that the passages in their CBT test form match the passages in the passage booklet. Regular print and large print versions of the passage booklets are available. The Passage Booklets contain the passages but do not contain the prompt or test items. Students may write in the booklets but will respond to the writing prompt or to test items on the computer or device they are using to take the assessment. Passage Booklets are placed in the “Not To Be Scored” boxes.

FSA Test Materials CBT FSA CBT Worksheets
A one-page, letter-sized worksheet. Required for ELA Reading CBT Each student must be given a new worksheet for each session of the FSA ELA Reading test session. Students may use the front and back of the worksheet to take notes. The Testing Rules Acknowledgment is printed on the back of the worksheet. Test administrators must ensure that students have enough workspace to use their worksheets. Used worksheets are secure materials. The school assessment coordinator should package all used worksheets in the DAC ONLY – SWR boxes.

NGSSS Test Materials CBT NGSSS CBT Worksheets (optional)
If your school is providing CBT Worksheets for the computer-based Civics EOC, and/or U.S. History EOC Assessments, distribute them as indicated in the administration scripts. Test administrators must ensure that students have enough workspace to use their worksheets. Collect used worksheets at the end of the test session and return them to your school assessment coordinator. Used worksheets are secure materials. The school assessment coordinator should package all used worksheets in the DAC ONLY – SWR (Student Work Records) boxes.

FSA Test Materials CBT FSA Work Folders
Four-page folders that students may use to work the problems. Work folders are distributed to students at the beginning of each Mathematics and EOC test session, and test administrators must ensure that students have enough workspace to use their work folders. Each student must be given a new work folder for Sessions 1 and 2. For Session 3 of Grades 7–8 FSA Mathematics, students should use the same work folder from Session 2. The Testing Rules Acknowledgment is printed on page 2. The last page of the folder (back cover) is printed with graph paper. Once students complete a test session, the test administrator must collect all work folders. Used work folders are secure materials. The school assessment coordinator should package all used works folders in the DAC ONLY – SWR boxes.

NGSSS Test Materials CBT NGSSS Work Folders
For the Biology 1 EOC assessment, work folders are provided for students. Work folders are to be distributed to students at the beginning of a test session. School assessment coordinators must ensure that students have enough desk space to use their folders. Once students complete a test session, the test administrator must collect all work folders. Used work folders are secure materials. The school assessment coordinator should package all used work folders in the DAC ONLY – SWR boxes.

FSA Scientific Calculators
PBT CBT The Test Delivery System (TDS) contains a new scientific calculator (Florida specific Desmos) which allows for better zoom and color contrast functionality. A scientific calculator is only available online for Sessions 2 and 3 of Grades 7 and 8 Mathematics and for Session 2 of the EOCs. Handheld calculators may be provided to all students during Session 2 and (if applicable) Session 3 only. Students using paper-based accommodations must be provided an approved handheld scientific calculator during the approved sessions. Providing a calculator with prohibited functionality or in the wrong test session (Session 1) is cause for test invalidation.

NGSSS Four-Function Calculators
PBT CBT TestNav has a built-in four-function calculator. Students may use the built-in calculator, or they may use a handheld four-function calculator. Test administrators should provide handheld calculators at the beginning of a test session to all students who request one. Students with visual impairments may use the approved large key/large display four-function calculators or approved talking four-function calculators. Students who will test Biology 1 using paper-based accommodations must be provided handheld four-function calculators.

FSA Reference Sheets CBT PBT
Reference sheets are provided for the Grades 7–8 FSA Mathematics and FSA EOC assessments in TDS for computer-based testing. Schools may provide hardcopy reference sheets to ALL students taking the test. Any hardcopy reference sheets must be printed or copied from the files found on the FSA Portal. Schools may provide each student with a new copy of the reference sheet for Session 2 on Day 2, or they may return the same hardcopy reference sheet from Session 1 for students to use during Session 2. After students complete the test, test administrators must collect all reference sheets. Used reference sheets are secure materials. The school assessment coordinator should package all used reference sheets in the DAC ONLY –SWR boxes.

NGSSS Periodic Table CBT PBT
The Periodic Table of the Elements for the Biology 1 EOC Assessment is provided in a pop-up window for computer- based testing (paper copies are provided with paper-based accommodations). Schools may provide hardcopy periodic tables to students taking the Biology 1 EOC. Any hardcopy periodic tables must be photocopies of the perforated page in Appendix D of the manual. Used periodic tables are secure materials and must not be reused. The school assessment coordinator should package all used periodic tables in the DAC ONLY –SWR boxes.

FSA Headphones/Earbuds
CBT Students must have headphones or earbuds for both sessions of ELA Reading (Grades 7-10 and Retake). If any students are taking an accommodated form with text- to-speech, ensure that they also have headphones or earbuds. Headphones or earbuds should be checked to ensure that they work prior to the first day of testing. Plug headphones or earbuds in and adjust system volume prior to launching the secure browser on each day of testing. During a built-in sound check, students will verify that headphones and earbuds are working prior to entering the test.

FSA Test Tickets CBT Each student must have a test ticket to log in to computer- based FSA assessments. Test tickets are generated in TIDE and contain a student’s login information. Test tickets will be printed by school assessment coordinators and will be distributed to test administrators on the day of testing. Test tickets are considered secure materials and must be stored in a secure location before and after testing. Retain at school for one year. Note: Students must verify that the student and school name is accurately displayed on the computer.

Student Authorization Tickets
CBT Each student needs the Username and Password printed on his or her Student Authorization Ticket to sign in to the test. Students will need a pen or pencil during testing to sign their tickets. Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. Retain at school for one year.

PBT CBT Receive Materials The Schedule of Activities attached to Weekly Briefing #24063 provides delivery schedule of test materials, also via the Friendly Reminder Chart on the TDC Documents webpage. Verify and inventory the contents of boxes within 24 hours of receipt, and maintain an accurate Test Materials Chain of Custody Form for secure paper based documents at all times. Contact SAET at immediately to report missing materials. School staff may begin preparing test materials no earlier than 5 working days prior to testing. If you need additional planning sheets, work folders, or worksheets, order online under the TDC Documents webpage. Orders submitted before 3:00 pm will be available for pick up in 24 hours; order placed after 3:00 pm will require 48 hours processing. will only be sent by TDC when materials are on backorder.

PBT CBT Receive Materials (cont.) You will receive the following materials, as applicable: Test administration manuals (FSA, NGSSS) Planning sheets (FSA) CBT Work folders (FSA and NGSSS) CBT Worksheets (FSA) Reading Passage Booklets (FSA) Writing Passage Booklets (FSA) PBT accommodations (regular print, large print, braille, one-item- per-page) Note: Secure materials can only be delivered to or picked up by test administrators immediately before the beginning of each test session.

PBT CBT Preidentification Student Information TEST WAVE 1 DATE WAVE 2 TEST MANAGEMENT IN TIDE FSA ELA Writing, Reading, and Mathematics January 7 January 25 February 11 FSA ELA Retake (Writing and Reading) January 11 FSA Algebra 1 Retake Algebra 1 and Geometry EOC March 4 NGSSS Biology 1, Civics, US History EOC March 1 March 18 Important Note: Eligible students who have PBT accommodations added to their IEP or Section 504 plan after these cut off dates will NOT have materials ordered. Order additional PBT accommodations, via the Assessment Services app on your employee portal.

PBT CBT FSA: Manage Class Codes in TIDE PreID information in TIDE is sorted by class code and homeroom for elementary, k-8 centers, and middle schools. Spring 2019 FSA Reading, Writing, and Math SP19WR-Homeroom or SP19WR SP19RD-Homeroom or SP19RD SP19MA-Homeroom or SP19MA Spring 2019 FSA ELA Retake SP19WTK SP19RTK Spring 2019 FSA Algebra 1 Retake EOC SP19ALG1RTK-Homeroom or SP19ALG1RTK Spring 2019 FSA EOC SP19ALG1- Homeroom or SP19ALG1 SP19GEO-Homeroom or SP19GEO

CBT NGSSS: Manage Test Sessions in PearsonAccess Sessions created through the PreID upload have the following names to identify the tested subject: BIO-NGBIOLOGY1 CIV-NGCIVICS HIS-NGUSHISTORY The district-created test sessions can be temporary sessions for the purpose of verifying student information, or they can be the test sessions you plan to use for testing. Class is a required field in PearsonAccess Next. When students are added to PearsonAccess Next manually using the Create/Edit Student task, they are assigned to a class. Use the default class name: FLCLASS Note: Mark a session PREPARED before it is proctor cached and started.

PBT CBT Student Demographic Information Prior to testing, ensure that all students are listed in TIDE and PearsonAccess and all information is correct, including any accommodations students will use for testing. The following student demographic information must be verified before testing: District/school number Enrolled Grade Student name Florida Education Identifier (FLEID) If demographic information needs to be updated in TIDE or PearsonAccess Next, follow the instructions in the TIDE User Guide and PearsonAccess Next User Guide. Birth Date Gender Ethnicity Race In TIDE, for students manually added, verify the Above Grade Testing fields.

PBT CBT Student Demographic Information (cont.) The following categories must also be verified, if applicable: Primary Exceptionality Section 504 Testing Accommodations Listed in IEP or 504 Plan (Required) ELL Test Indicator Student Enrollment Information (EOC) Accommodations (CBT)

PBT CBT Manage Student Information For FSA, refer to the TIDE User Guide and for NGSSS, refer to the PearsonAccess Next User Guide for instructions on how to perform the following tasks prior to testing: Adding Students Assigning CBT Accommodations, as applicable Reading and Writing Passage Booklets (FSA) Masking (FSA and NGSSS) Text-to-Speech (FSA and NGSSS) American Sign Language (ASL) (FSA) Closed Captioning (CC) (FSA) Editing Student Demographic Information Printing CBT Test Tickets Printing PreID Labels (PBT Accommodations)

PBT FSA: PreID Labels for PBT Accommodations PreID rosters and student labels will be provided for students with FSA PBT accommodations. School staff should verify student rosters for accuracy before applying labels. School staff may verify and apply labels no sooner than 5 working days prior to testing. The FSA front cover of the test and answer books do NOT contain bubbles to grid demographic information. FSA PreID labels are REQUIRED and must be used. If a PreID label is not available, an On-Demand PreID Label must be printed and applied to the test and answer book. Only the school assessment coordinator and other authorized school personnel may prepare materials and affix labels. Sealed test and answer books MUST NOT be opened. Affix labels in the box on the student demographic page that states “APPLY PREID LABEL HERE.” Ensure the barcode on the label is legible (not smudged or faded) and the label is not wrinkled or applied unevenly.

PBT NGSSS: PreID Labels for PBT Accommodations Schools will receive PreID rosters and student labels for students that were uploaded to PearsonAccess with NGSSS EOC PBT accommodations. School staff should verify student rosters for accuracy before applying labels. Information about affixing PreID labels can be found on pages 14–15 of the manual. School staff may verify and apply labels no sooner than 5 working days prior to testing. PreID Labels may be printed locally in PearsonAccess Next for any students who were not included in the original PreID upload for this administration or for students who transferred to a school after the PreID upload, refer to the PearsonAccess Next User Guide. Important Note: If you do not use a NGSSS PreID label, then you MUST hand-grid the student demographic information on the NGSSS student grid sheet. If students will grid non-preidentified student grid sheets instead of using labels, test administrators must read the Script for Gridding a Non-Preidentified Student Grid Sheet located at > Scripts.

PBT CBT Required Administration Information Communicate to test administrators the process for collecting the required administration information, which includes the following: Students assigned to each testing room—provide student names and FLEIDs Attendance information—P=Present, A=Absent, W=Withdrawn, and P/I=Present but Invalidated Grade level Session ID or test group code Accommodations provided to students Accommodations used by students Signatures of test administrator and school assessment coordinator Unique security numbers of secure documents assigned to each student Dates and times when secure materials (e.g., test and answer books) are received and returned

PBT CBT Security Checklist/Administration Record (PBT Accommodations)

CBT NGSSS: Advanced Session Roster for CBT Tests Provides a list of all students scheduled in a NGSSS test session. May be used to record required administration information. Use to confirm students have been assigned the correct form (Main or specific accommodated form). Advanced Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. To view an Advanced Session Roster, log in to PearsonAccess Next at go to Reports and select Operational Reports, then select Online Testing from the Report Categories and click on Advanced Session Roster (See PearsonAccess Next User Guide)

PBT CBT Seating Charts Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. Ensure that test administrators record all information and that they create a new seating chart if the seating configuration changes during a test session. Create a new seating chart for make up sessions.

PBT CBT Security Logs An accurate Security Log, provided in Appendix D, must be maintained in each testing room. Anyone who enters a testing room for the purpose of monitoring the test is required to sign the log. This applies to test administrators, proctors, and anyone who relieves a test administrator, even for a short break, regardless of how much time he or she spends monitoring a testing room.

PBT CBT Test Group Codes: (FSA PBT & NGSSS PBT/CBT) School assessment coordinators create unique four-digit codes to provide to the test administrators. Each testing room must use a different test group code. New test group codes required for make up sessions. Test administrators must record test group code with their required administration information. Students grid test group code on the test books or enter it online if NGSSS EOC test. Session ID: (FSA CBT Only) Unique code generated by the Test Administrator (TA) Interface. Students use the Session ID, along with the first names and usernames to log into CBT FSA assessments. Test administrators must record the Session ID with their required administration information.

CBT FSA: Computer and Device Preparations The latest version of the AIR FSA Secure Browser must be installed on all computers or devices that students will use for testing (refer to Weekly Briefing #23912). Information on devices supported for testing are found in System Requirements for Online Testing, also available on the portal. Schools may use secured tablets for testing in Spring 2019, in accordance with District guidelines (refer to Weekly Briefing # 24187). Attachable keyboards are required for test administration, along with headphones for applicable sessions. All students to be tested on the tablets should complete the practice test on the tablet, to ensure comfort with the device. Mobile technologies (laptops and/or tablets) must be fully charged and activated to allow for installation of updates in advance of the testing window. In addition, ITS must certify the specific setting, and the appropriate infrastructure trial must be conducted using the devices in place.

CBT FSA: Computer and Device Preparations Run the FSA Infrastructure Trial on ALL computers and devices that will be used for high-stakes testing prior to a computer-based test administration. The Infrastructure Trial uses mock content that simulates the loading and processing of an operational test administration. Instructions for running this trial can be found in the FSA Infrastructure Trial Guide available on the FSA Portal. School-wide FSA Trial: any day the week February 11-15, 2019 Complete the FSA Infrastructural Trial survey available at ( by February 15 (Please refer to Weekly Briefing # 24029)

CBT NGSSS: Computer and Device Preparations All schools administering NGSSS tests must download and install the TestNav desktop or mobile app, if they are not using the browser-based version of TestNav (refer to Weekly Briefing # ). The app is available at For more information on TestNav system requirements, go here: System+Requirements Please note: All computers and devices running the old TestNav app must be updated prior to testing.

CBT NGSSS: Computer and Device Preparations Run the NGSSS Infrastructure Trial on computers and devices that will be used for high-stakes testing prior to a computer- based test administration. Instructions for running the NGSSS trial can be found in the PA Next TestNav 8 Infrastructure Readiness Guide available at PearsonAccessNext.com. School-wide NGSSS Trial: any day the week April 15-19 Complete the NGSSS Infrastructural Trial survey available at ( by April 19 (Please refer to Weekly Briefing # 24029)

CBT Meet with Technology Coordinator It is important that technology coordinators understand their responsibilities before, during, and after computer-based test administrations. Review the instructions and information for technology coordinators (located on the FSA Portal and PearsonAccess Next), AND test administration and security policies and procedures included in the manuals. Verify with your technology coordinator that the most recent version of the secure browser is installed on all testing devices. Ensure that the technology coordinator has verified that all computers and devices meet the requirements. Create a plan for handling technical issues during testing. The technology coordinator should also be involved in all planning meetings to provide input on logistics and resolve any network issues.

PBT CBT Prepare Test Settings, Computers, and Devices Tests should be administered in a room that has comfortable seating, good lighting, and an appropriate temperature. Make sure that testing rooms are adequately ventilated and free of distractions. Sufficient work space should be provided for students to use worksheets, work folders, planning sheets, reference sheets, and passage booklets, as applicable. Check the configuration of the testing rooms to make sure students will not be able to easily view other students’ test materials or computer/device screens. If necessary, use visual blocks (e.g., file folders taped to the sides of computer screens). Also, check for and remove all unauthorized visual aids posted in classrooms or affixed to student desks.

CBT Prepare Test Settings, Computers, and Devices (cont.) Outside each door to the testing room, post a sign that reads TESTING—Please Do Not Disturb. A sign is provided in Appendix E (FSA manual) and Appendix D (NGSSS manual). Also, display other signs, such Electronic Devices, Calculators, and Session Signs. A watch or clock is required to ensure the correct amount time is provided. Display starting and stopping times as instructed in the test administration script. Before each test session, test administrators should launch the secure browser on each computer or device. Ensure that the test administrators have a way to contact the technology coordinator or school assessment coordinator without leaving the room unattended.

PBT CBT Oversee Preparation and Training Train ALL test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers) and additional employees to act as alternates. Ensure that all test administrators have active accounts in TIDE. Test administrators will need to access the TA Interface to administer FSA CBT and access to the Assessment Viewing Application (AVA) to administer ELA Reading PBT accommodations. Test administrators should become familiar with the Test Administrator User Guide (available on the FSA Portal) prior to testing and have access to it during testing. NGSSS Optional: If test administrators will resume students in PearsonAccess, ensure the test administrators have active accounts in PearsonAccess.

PBT CBT Oversee Preparation and Training (cont.) Be aware of the following policies, procedures, and instructions, and emphasize this information during training at your school. Schoolwide decisions: Electronic Devices and Breaks - Communicate your school’s policy for the storage of electronic devices (including smart watches) during testing. Provide either a short or an extended break between Session 2 and Session 3 of Grade 6-8 FSA Mathematics. Choose Option A, B, or C to advise students what to do when they have finished testing when administering the Reading, Mathematics, or EOC. Test Administrators should: Use appropriate scripts, based on your schoolwide decisions above. Refer to the Test Administrator Checklist before, during, and after testing. Read and be familiar with all appropriate sections of the manuals.

PBT CBT Oversee Preparation and Training (cont.) Test administrators may be able to assist students with errors when logging in but should not try to resolve technical issues during testing. Determine how test administrators can get assistance during testing, if necessary. Test administrators must keep accurate time when administering an assessment. Record the starting and stopping times and also display these times for students. In the test administration scripts, test administrators are instructed to contact you in the following circumstances. Provide instructions for how to handle these circumstances: A student has not participated in a practice test session. A student has trouble logging in the first time or is logged out of his or her test more than once.

PBT CBT Oversee Preparation and Training (cont.) Also provide instructions for how to handle these circumstances: A test administrator does not have a test ticket for a student. A First Name, Last Name, or FLEID is not correct (e.g., misspelled) on the test ticket. A student is in the wrong test or the wrong accommodated form. A student refuses to acknowledge the testing rules. A defective Writing or Reading Passage Booklet is discovered. A test administrator is concerned that a student is unable (e.g,. too ill) to begin or finish the test. A disruption occurs (e.g., a technical disruption, power outage, disruptive behavior). For EOC and Retake administrations only, a student has not completed the test at the end of the allotted time and will need additional time to continue working.

PBT FSA Assessment Viewing Application (AVA) for ELA Reading “PBT Accommodations” (Grades 7-10/Retake) Accommodated practice tests are available in AVA so students and test administrators can become familiar with the site. Operational test content only available during the test administration window. Available in AVA: Audio Passages/animations ASL for audio passages/animations Closed Captioning for audio passages/animations An AVA guide is available on the FSA portal to assist test administrators with logging into the site to give students access to audio clips. Test administrators must have the AVA User Role assigned in TIDE. Students will need headphone or earbuds when using the AVA system.

CBT FSA Test Administrator Certification Course A recommended online training course and additional information document are available for test administrators who will be administering the computer-based FSA. The course and the document are available on the Test Administration page on the FSA portal ( > Test Administration). Test administrators must use the additional information document which includes specifics for the Florida testing program. School assessment coordinators may track completion via TIDE under Manage Users tab.

CBT Arrange CBT Practice Tests All students must participate in a practice test conducted at their school, with the exception of students who have already taken a practice test for a particular grade and subject (Retake or EOC assessments). The student login process in TDS has been updated for the 2018–2019 school year. Students will interact with the new screens in practice test sessions. The practice tests contain sample test items to prepare students for the computer-based assessments and will help familiarize you and your students with the CBT tools, as well as the process for responding to items. Students should practice on the type of computer or device they will use for testing (e.g., PC, tablet, laptop). Students who will test using CBT accommodations (e.g., text-to-speech, masking) must practice using an accommodated practice test. The practice scripts for administering the practice tests are available on the FSA Portal and in Avocet ( > Scripts).

PBT CBT Distribute FSA Test Materials: Each day of testing, you are responsible for providing each test administrator with the following test materials, as appropriate: Test Administration Manuals CBT Test tickets CBT Work folders CBT Worksheets Planning sheets Reference Sheets PBT Accommodations (regular print, large print, braille, OIPP) Writing or Reading Passage Booklets Seating Charts Security Logs Administration Record/Security Checklist FSA Scientific Calculators (optional for CBT) (Sessions 2 and 3 of FSA Math) and (Session 2 of the EOCs) Do Not Disturb Signs Electronic Devices Signs Session Signs No Calculators Signs No. 2 pencils

PBT CBT Distribute NGSSS Test Materials: Each day of testing, you are responsible for providing each test administrator with the following test materials, as appropriate: Test Administration Manuals Student Authorization Tickets CBT Work folders CBT Worksheets (optional for Civics and US History) Reference Sheets Periodic Table of Elements PBT Accommodations (regular print, large print, braille, OIPP) Four-Function Calculators (optional for CBT) (Biology 1) Seating Charts Security Logs Administration Record/Security Checklist or Advanced Session Rosters (CBT) Do Not Disturb Signs Electronic Devices Signs Session Signs No Calculators Signs No. 2 pencils

PBT CBT Supervise Test Administration and Maintain Test Security Provide test administrators with additional materials during testing, as necessary. Monitor each testing room to ensure that test administration and test security policies and procedures are followed. Make sure that Security Logs and seating charts are being completed properly and that all required administration information is being maintained in each testing room. You and the technology coordinator must be available during testing to answer questions from test administrators and to assist with technical issues. Test administrators should contact you or the technology coordinator if an error message appears on a student’s computer screen or device during testing and he or she cannot resolve the issue.

CBT Supervise Test Administration and Maintain Test Security (cont.) If the Internet connection is interrupted during computer-based testing, students will not be able to continue testing. If the Internet connection is not restored in time for students to complete the test, the test administrator should contact you or the technology coordinator for assistance. If a technical issue interrupts testing and is not able to be resolved quickly, you should contact the FSA Help Desk at or Pearson Customer Support at and notify SAET at immediately. Note: If a student is unable to complete a session due to a technical issue, FDOE will only grant approval for the student to resume testing the following day, if the technical issue was reported in a timely manner.

CBT FSA: Submit Re-open a Test Session and Re-open a Test requests in TIDE for students who need to return to an FSA test session after mistakenly submitting it (same day only). Contact SAET at or via for assistance with processing these requests. Which requests to use in different scenarios: Re-Open a Test: re-opens a test that a student mistakenly submitted early. The student’s test must be in Completed, Submitted, or Reported status. Re-open a Test Session: re-opens a test session when a student inadvertently starts an incorrect test session. Requester will indicate which session should be opened. Restart a Test: Allows the student to restart a test from the beginning. This request deletes all student responses. This request can be used if a student begins the incorrect test and that test should not be reported. Must be approved by FDOE. Restore a test that has been Restarted – Allows the student to revert to the original test opportunity from before the test was restarted. Must be approved by FDOE.

CBT FSA: In TIDE, monitor student progress and test completion rates for CBT. In TIDE, use Participation Reports to track completion rates and determine which students still need to be tested. Further information on Participation Reports can be found in the TIDE User Guide. NGSSS: The Proctor Caching computer must be on, and the Proctor Caching software must be active during testing. Start Test Sessions—A session must be started in PearsonAccess Next before students can begin the test. Monitor Session Status—Keep track of each student’s testing status in PearsonAccess Next. Resume Students’ Tests—Resume tests for students who have exited (intentionally or unintentionally) and will finish later. Undo Test Submission - If a student submits his/her test and needs to return to the test the same day, contact SAET at

PBT CBT Schedule and Supervise Make-Up Test Administrations Ensure that all test security and test administration policies and procedures are followed while conducting make-up tests. Be available to assist test administrators as needed during make-up test administrations. For all FSA assessments, sessions must be completed in the designated order. For example, Session 1 must be completed before Session 2. For FSA Math assessments with three sessions, students must complete Session 1 and Session 2 before completing Session 3. Two- or three-session tests must be administered over two days (with Session 1 administered on Day 1 and Sessions 2 and 3 administered on Day 2 for three-session tests). Students with extended time accommodations may test one session per day. Any students absent for a session may not participate in the next session until they have completed the session that they missed.

PBT CBT FSA: Update Student Information in TIDE If student information is discovered to be incorrect during testing, update the information in TIDE immediately following test administration. Invalidate tests, if needed. You will need the student’s FLEID number and the reason for invalidation. Refer to the TIDE User Guide. Invalidations must be entered by the last day of the test administration window. FSA and NGSSS: Record Accommodations Ensure that all accommodations provided to and used by students are recorded on each record of required administration information, as applicable. This documentation may be necessary in the case of investigations regarding possible test irregularities.

CBT NGSSS: Conduct these activities in PearsonAccess Next by the last day of the test administration window (May 29). Mark a Student’s Test Complete If a student exits and will not resume testing or if a student accidentally exited a test instead of submitting, you must manually mark that student’s test complete. Stop Test Sessions All students must be in Completed or Marked Complete status and any Ready students must be removed to MANUALLY STOP a test session. Invalidate Student Tests Any test that should not be scored must be invalided. Students must be in completed or marked complete status to invalidate a test. Update Student Information Edit demographic fields once a student is in Completed or Marked Complete status. Refer to the list of fields in the PearsonAccess Next User Guide.

Technical Support CBT District MSTs will be available to help schools with any hardware/internet issues. District technical support is available at: Phone: FSA Contact FSA Help Desk at: (Monday–Friday, :00 am – 8:30 pm ET) NGSSS Contact Pearson Customer Support at: (Monday–Friday, 7:00 am–8:30 pm ET) Webform:

Contact Information PBT CBT Student Assessment and Educational Testing Maria C. Bruguera, Director Mara Ugando, Staff Specialist Kathleen Sierra, Supervisor Phone: Fax: Test Distribution Center (TDC) 13135 S.W. 26 Street, Miami, FL 33175 Hours: 7:30 a.m. to 4:00 p.m. Phone: Fax : Ms. Darma Rodriguez, District Coordinator Ms. Maria Vargas, Administrative Assistant II

Thank you for ensuring secure and successful Spring 2019 FSA and NGSSS test administrations!

Test Distribution Center
Located in the building adjacent to the Training Center and ITS, TDC receives, stores and delivers state and district assessments and ancillary materials to all public and charter schools in Miami Dade County.

Today’s Topics Available TDC Resources
How to order, track and receive additional PBT materials. How to prepare and return all secure materials to the vendors using 12 easy steps. How to report returns to the state. How to avoid common packing errors. How to access required documents and packing instructions. How to pack and return mandatory DAC Boxes (both AR and SWR). Click through the list

TDC Documents Web Page www.dadeschools.net Click on “Calendars.”
Select “Testing Calendar.” On the new window that pops up, click on “TDC Documents.”

TDC RESOURCES Available at TDC Documents web page
— Student Assessment and Education Testing (SAET) Office Contact Chart Program staff, contact information and platform links. — Packing Instructions for DAC & Pearson — Delivery Details for SACs Dates/Times of material deliveries to school (locate material and complete Chain of Custody. — Friendly Reminder Chart Materials delivery & return information for all assessments.

TDC RESOURCES – cont. TDC DELIVERY DETAILS
Available at TDC Documents web page TDC RESOURCES – cont. TDC DELIVERY DETAILS

FRIENDLY REMIDER CHART
Available at TDC Documents web page TDC RESOURCES – cont. FRIENDLY REMIDER CHART

How to Order Additional Materials
TDC Documents web page Additional Test Books for paper based assessments. TAMs and Ancillary Materials. Assessment Services link Accommodated regular print Test and/or Passage Books for computer based assessments. All Special Documents (Large Print, Braille, One- Item-Per-Page, and Audio Passage Transcripts).

Additional PBT Materials for Paper Based Assessments
Available at TDC Documents web page Additional PBT Materials for Paper Based Assessments ORDER FORMS Request additional test books (Reading 3-6, Writing 4-6, Math 3-6). Request ancillary materials for all assessments (TAMs, work folders, vendor labels, etc.)

Required forms for Return & Helpful Information
Available at TDC Documents web page Required forms for Return & Helpful Information FSA & NGSSS REQUIRED FORMS & INFORMATION FOR ALL RETURNS (Fall, Winter, Spring, Summer) Fillable forms and labels (DAC – AR & SWR Labels, Administrative Cover Sheets, PBT Accounting Forms, School Procedural Checklist, and Test Material Chain of Custody). Packing Instructions. Instructions to access TIDE’s Order History for tracking information.

PBT Accommodated Materials for CBT Assessments
2 3 Complete and Submit 1

PBT Accommodated Materials for CBT Assessments
Available at Assessment Services App PBT Accommodated Materials for CBT Assessments PBT ACCOMMODATED MATERIALS Principal must assign access to “WPBS” through QUAD A. Request Accommodated regular print Test and/or Passage Books for computer based assessments. Request Special Document materials (Braille, Large Print, One-Item-Per-Page, and Audio Passage Transcripts) for all assessments. Click for Each arrow bullet ► Orders placed before testing window opens: Allow a minimum of 5 days for materials to arrive at TDC. ► Orders placed during the testing window: Allow a minimum of 2 days for materials to arrive at TDC. BEST PRACTICE: Track and review materials at FSA’s TIDE “Orders” (instructions on TDC Documents page).

12 Steps to Return Materials
Group materials by TBS vs. NBTS for each assessment. Organize each group type by Grade Level and/or Subject, as applicable. Physically count all like materials. Gather ALL Packing Lists and compare quantities against your physical counts. Complete the respective PBT Accounting Form(s). Identify and confirm the correct Vendor Return Label has been selected. Confirm that you have the correct UPS Return label. Create a Return Spreadsheet to record all security numbers. Pack, seal and label your boxes. Check for stray materials and packing errors. Complete and Submit the Statewide Assessment Material Return Verification form 24 hours prior to each return due date. Contact UPS, hours, in advance of return deadlines. Titles expand and contrast

Prepare Materials for Return steps 1 &2
Group materials by TBS vs. NBTS for each assessment. Organize each group type by Grade Level and/or Subject, as applicable. GROUP 1 GROUP 2 To Be Scored materials (TBS) Not To Be Scored materials (NTBS) TBS FSA ELA Reading Grades 4-6 — Grade 4 scoreable + Invalidated Test Books — Grade 5 scoreable + Invalidated Test Books NTBS FSA ELA Reading Grades 4-6 — Grade 4 non-scoreable + Damaged Test Books — Grade 5 non-scoreable + Damaged Test Books (Include Passage Books for CBT Accommodated - Grades 7+ and Retakes) To Be Scored materials (TBS) Not To Be Scored materials (NTBS) TBS FSA Mathematics Grades 3-6 — Grade 3 scoreable + Invalidated Test Books — Grade 4 scoreable + Invalidated Test Books — Grade 5 scoreable + Invalidated Test Books NTBS FSA Mathematics Grades 3-6 — Grade 3 non-scoreable + Damaged Test Books — Grade 4 non-scoreable + Damaged Test Books — Grade 5 non-scoreable + Damaged Test Books

Prepare Materials for Return steps 3-5
Physically count all like materials. EXAMPLE Gather ALL Packing Lists and compare quantities against your physical counts (remember to include TDC packing lists for additional orders). Complete the respective PBT Accounting Form(s). To Be Scored materials (TBS) TBS FSA Mathematics Grades 3-6 Number of USED Grade 3 Test Books Number of USED Grade 4 Test Books Number of USED Grade 5 Test Books Not To Be Scored materials (NTBS) Number of UNUSED/DAMAGED Grade 3 Test Books Number of UNUSED/DAMAGED Grade 4 Test Books Number of UNUSED/DAMAGED Grade 5 Test Books To Be Scored materials (TBS) TBS FSA ELA Reading Grades 4-6 Number of USED Grade 4 Test Books Number of USED Grade 5 Test Books Not To Be Scored materials (NTBS) NTBS FSA ELA Reading Grades 4-6 Number of UNUSED/DAMAGED Grade 4 Test Books Number of UNUSED/DAMAGED Grade 5 Test Books

PBT Accounting Form Available at TDC Documents web page
Completing this form ensures that you have accounted for all secure paper-based tests. You must conduct a PHYSICAL COUNT of the materials. Check your physical counts against all packing lists (vendor’s initial shipment plus any additional shipments, as well as materials packaged by TDC).

Prepare Materials for Return step 6
Identify and confirm that the correct Vendor Return Label has been selected. Use the TAMs or Friendly Reminder Chart to identify the correct label. Check for: Color Assessment Title District Name/Number School Name/Address Location Number Vendor Name DATA RECOGNITION CORPORATION (DRC) Writing (Grades 4-10) Reading (Grades 3-10) Mathematics (Grades 3-8) Algebra 1 Geometry Retake (Writing, Reading and Algebra 1) PEARSON Biology Civics U.S. History FCAT 2.0 Science Material Vendors

DRC Vendor Return Labels
Grade 3 Grade 3 Calibration Writing Writing Calibration Read/Math Read/Math Calibration ELA Retake EOC LP/OIPP Braille To be used for the return of all TBS FSA materials. Always confirm Assessment Title and School Location/Name. Record all alpha-numeric sequences on the required Statewide Assessment Material Return Verification Form (TDC Documents webpage) when returning materials. To be used for the return of all NTBS FSA materials. Always pay close attention to Assessment Title and Vendor Name. Confirm Assessment Title, School Location/Name and Vendor Information Record the alpha-numeric sequence on the required Statewide Assessment Material Return Verification Form (TDC Documents webpage)

PEARSON Vendor Return Labels
To be used for the return of all TBS NGSSS & FCAT 2.0 materials. Actual labels will include barcodes and the alpha-numeric sequence that are to be recorded on the required Statewide Assessment Material Return Verification Form. To be used for the return of all NTBS NGSSS & FCAT 2.0 materials. Pay close attention to Assessment Title/Vendor Name. Actual labels will include barcodes and the alpha- numeric sequence that is to be recorded on the required Spring Material Return Form. Science EOC LP/OIPP Confirm Assessment Title, School Location/Name and Vendor Information Record the alpha-numeric sequence on the required Statewide Assessment Material Return Verification Form (TDC Documents webpage) Not to be Scored Braille

Prepare Materials for Return step 7 – cont.
DRC DRC UPS GROUND LABEL Use this label to send: All To Be Scored (TBS) and Not To Be Scored (NTBS) Regular, non-calibration materials. Special Document Kits (Large Print, OIPP and Braille). Return all material received in “Kit” (include Regular Print book). RECORD THIS NUMBER SAMPLE NEXT DAY AIR LABEL To Be Scored (TBS) CALLIBRATION materials ONLY click for ground vs NDA

Confirm that you have the correct UPS Return label (check vendor name, “UPS Ground” or “UPS Next Day Air”). PEARSON Click for Ground vs NDA

Create a material return spreadsheet to record all security numbers (Test Books, Passage Books, Vendor Return Labels and UPS Shipping Labels). SAMPLE ASSESSMENT TITLE (e.g. Algebra 1)

Keep Records Use your material return spreadsheet to document the following information before sealing and shipping your TBS and NTBS boxes: Assessment Material Title Box Numbers Vendor Return Label Numbers UPS Label Tracking Numbers Book Count UPS Pickup Date BEST PRACTICE: Record Test Book Serial Numbers & UPS pick-up dates. It is highly recommended that your school purchase a hand-held barcode scanner to reduce packing errors and increase recording accuracy.

Sample Recording Spreadsheet

Pack, seal, and label your boxes. BEST PRACTICES WHEN PACKING MATERIALS Record security numbers, using a barcode scanner, onto a material return spreadsheet. Recount books one last time as you place them in the box. Pack multiple grade levels or subjects in the same box, however, keep material organized by grade levels or subjects. Ensure that all test books are packed either face up OR face down. When packing, switch the direction of the books by batches of books at a time, or half one way and the other half the other way, to maximize the number of books in each box. Click for EACH arrow

DRC - Pack, Label & Return TO BE SCORED — TBS
TBS FSA LABELS Writing – green* Reading G 3 – gray* Reading G 4-10 Mathematics G 3-8 Algebra 1 Geometry * Labels with blue stripes are for calibration materials. 1 2 3 UPS LABEL orange* purple click for each step Gather TBS Test and Answer Books, place inside DRC bag and close with a zip-tie. Place the bag in the box. Use fill to avoid shifting or damaging of materials. Close box so that the flaps that read “A” and “B” are visible and place correct labels in the indicated spaces. Ensure the box is securely sealed.

PEARSON - Pack, Label & Return NOT TO BE SCORED — NTBS
1 2 3 TBS PEARSON LABELS NGSSS EOC – brown Biology Civics U.S. History FCAT 2.0 Science – red UPS LABEL click for each step NGSSS EOC (Bio, Civics, USH): Gather TBS Test & Answer Books and place in the box. FOR FCAT 2.0 SCIENCE, pack only TBS Answer Books. (Never pack Test Books in this box). Use fill to avoid shifting or damaging of materials. Close box so that the flaps that read “Apply return shipping label here” are visible and place correct labels in the indicated spaces. Ensure the box is securely sealed.

SPECIAL DOCS - Pack, Label & Return TBS
Complete student information on TBS Special Document return envelope. Place all material received in the Special Docs KIT, including the regular print book, in the envelope. Do not fold envelopes. Place the envelope inside the box in which the materials arrived. Place the corresponding “vendor-specific” blue or pink label on one of the designated box flaps and the corresponding UPS Shipping label on the other. (DRC) (PEARSON)

Check for stray materials and packing errors. ► Verify that ALL secure test materials have been accounted for (use the PBT Accounting forms, as you pack, to reconcile material quantities and cross-reference using packing lists). ► Check your storage room for stray secure materials. — Look on your shelves. — Look inside all remaining boxes. — Move items around and leaf through stacks of materials. — Ensure that materials that were reserved for make-up sessions have been accounted for.

Check for Errors NGSSS EOC SCIENCE FSA Never place more than one type of label on a box. Each box should ONLY have 1 Vendor Return Label and 1 UPS Shipping Label. Do not place a TBS label and an NTBS label on the same box. Each box must only contain one type of material (TBS or NTBS). Do not place multiple TBS and/or NTBS labels on a box. Each label has a unique barcode number that is used to record and track your materials by both TDC and the vendor. Placing multiple labels makes it difficult to track your box.

It’s Ready To Go When . . . 4-way Label confirmation has been made:
NGSSS EOC FCAT SCIENCE UPS LABEL FSA 4-way Label confirmation has been made: Correct Assessment Title Correct Label Color Correct Vendor (DRC vs. PEARSON) Correct Material Type (TBS vs. NTBS) UPS LABEL FSA UPS LABEL SCIENCE NTBS NGSSS EOC 1 UPS Shipping Label and 1 Vendor Return Label has been placed on each of the box flaps. All barcode numbers have been recorded for every box being returned. All assessment Test/Answer Books, USED/UNUSED Answer Sheets, Passage Books, Special Document Kits and/or Science Test Books have been accounted for. UPS LABEL UPS LABEL TBS

PBT ASSESSMENTS TBS RETURN DATE(S) FORM DUE DATE FSA EOC Algebra 1 Retake 3/11 3/8 FSA ELA Writing/Reading Retake 3/18 3/15 FSA Reading (Grade 3) CALIBRATION 4/8 4/7 FSA ELA Writing (Grades 4-6) CALIBRATION FSA Reading (Grade 3) 4/15-4/17 4/16 FSA ELA Writing (Grade 4-10) FSA ELA Reading (Grades 4-6) CALIBRATION 5/3 5/2 FSA Mathematics (Grades 3-6) CALIBRATION 5/10 5/9 FSA ELA Reading (Grades 4-6) & Mathematics (Grades 3-6) 5/13-5/15 5/14 FCAT 2.0 Science (Grade 5 & 8) 5/16 5/15 FSA ELA Writing 4-6 MU Complete and Submit the online Statewide Assessment Material Return Verification Form 24 hours prior to each return due date. ACCOMMODATED PBTs (CBT Assessments) TBS RETURN DATE(S) FORM DUE DATE FSA ELA Reading (Grades 7-10) 5/22 5/21 FSA ELA Writing (Grades 7-10) FSA EOCs (Algebra 1 and Geometry) FSA Mathematics (Grades 7-8) NGSSS EOCs (Biology, Civics, and U.S. History) FSA ELA Writing 7-10 MU 5/29 5/28

Prepare Materials for Return step 11 - cont.
Available at TDC Documents web page Prepare Materials for Return step 11 - cont. The Statewide Assessment Material Return Verification Form is due 24 hours prior to each material return deadline and must document all materials being returned (TBS and NTBS). Example: The return window for the FSA ELA Reading Grade 3 TBS material is April Therefore, the form must be completed and submitted by April 16. Schools with multiple locations must complete separate forms for each location. REQUIRED FORM

Contact UPS, hours, in advance of return deadlines. Scheduling a UPS Pickup of FSA Materials to DRC: Call UPS at to schedule all UPS pickups (Ground or Next Day Air). Inform UPS customer representative that you are calling to schedule a DRC pickup. Provide the following information: Tracking number located at bottom of label. The physical location where packages are to be picked up from. Estimated number of packages that will be available for pick up. Record the pickup confirmation number that will be provided to you by the UPS customer representative.

Prepare Materials for Return step 12 — cont.
Contact UPS, hours, in advance of return deadlines. Scheduling a UPS Pickup of NGSSS/FCAT 2.0 Materials to PEARSON: Call UPS at to schedule all UPS pickups (Ground or Next Day Air). Inform UPS customer representative that you are calling to schedule a PEARSON pickup. Provide the following information: Tracking number located at bottom of label. The physical location where packages are to be picked up from. Estimated number of packages that will be available for pick up. Record the pickup confirmation number that will be provided to you by the UPS customer representative.

FSA & NGSSS Additional Resources
Available at TDC Documents web page FSA & NGSSS Additional Resources DRC PACKING INSTRUCTIONS — FSA PEARSON PACKING INSTRUCTIONS — NGSSS/FCAT 2.0 no clicking required

Errors That Cause Late Reporting
No PreID Label Unusable PreID Labels FSA labels printed as “Print to Fit.” FSA labels printed on Pearson blank labels or vice versa. Printed labels from previous administrations. Poor print quality, smudged, creased, wrinkled, and/or barcode missing. Incorrect administration (mathematics label on Algebra 1 or Geometry) Pencil marks in barcode. Missing Barcode Misplaced Label Wrong Label Size click for EACH bullet Unusable Labels

Errors that Cause Late Reporting - cont.
Test ticket Used as PreID Label PreID Label Applied to Student Information Box Colored Return Vendor Label (for boxes only) Applied to Test/Answer Book Label Does Not Match Box Contents NTBS books in a box labeled TBS or TBS books in a box labeled NTBS. EOC materials returned with WRM return vendor labels or vice versa. Wrong Vendor Return Labels or UPS Shipping Label NGSSS EOC Vendor Return Label, but FSA EOC box contents or vice versa. NGSSS boxes with Pearson Vendor Return Labels, but DRC UPS-RS labels or vice versa. Multiple Vendor Return Labels on the Same Box More than 1 Vendor Return Label on a single box makes it difficult to track the box due to the different label sequence numbers. PBT Materials Packed in DAC Box(es) Test books, passage booklets or answer sheets in DAC-AR and/or DAC-SWR box.

ORIGINAL ADMINISTRATIVE RECORDS — KEEP COPIES FOR YOUR RECORDS —
Available at TDC Documents web page Prepare DAC-AR ORIGINAL ADMINISTRATIVE RECORDS — KEEP COPIES FOR YOUR RECORDS — Original, signed Test Administration and Security Agreements and Test Administrator Prohibited Activities Agreements (one per person, to be packed in first box). Prepare a bundle for each assessment as follows: (pack in chronological order — 1st administration at the bottom of Box 1) Administrative Records Cover Sheet * (One per assessment) Test Materials Chain of Custody Form * (all PBT) (One per assessment) School Procedural Checklist * (FM‐6927) (One per assessment) PBT Accounting Form * (all PBT) Administration Record/Security Checklist or School‐designed Roster Security Logs * (One per administration) Seating Charts * (One per administration) Advanced Session Rosters (NGSSS CBT exams - One per administration) * Available at TDC Documents web page

ORIGINAL STUDENT WORK RECORDS
Available at TDC Documents web page Prepare DAC-SWR ORIGINAL STUDENT WORK RECORDS — DO NOT COPY— Pack the following materials for each assessment in chronological order: (1st administration at the bottom of Box 1) FSA Mathematics and EOC Reference Sheets FSA Writing Planning Sheets FSA CBT Work Folders FSA CBT Worksheets NGSSS EOC CBT Worksheets NGSSS EOC Periodic Tables NOTE: Student Authorization/Test Tickets are to be stored at the school site. Do not include them in the DAC boxes.

Label Your DAC Boxes Available at TDC Documents web page DAC-AR
DAC-SWR

Location & Hours of Operation
TDC POLICIES: All testing materials must be securely stored at the school site. Please refrain from picking up materials on your way home. When requesting orders through TDC Documents’ “Order Forms,” please be advised that orders placed before 3:00 pm will be available for pick up within 24 hours. Otherwise, allow 48 hours for processing. Notification s will be sent only if materials are on backorder. All testing materials must be inventoried and discrepancies reported to TDC within 24 hours of material delivery. ONLY TDC ID card holders are authorized to receive or return materials. Staff must be assigned by the school principal through the Assessment Services’ “School Assessment Team Identification and Contact Information” screen. ADDRESS SW 26 Street, Miami, FL OFFICE HOURS Monday through Friday 7:30 a.m. – 4:00 p.m. MATERIAL PICK-UP & RETURN HOURS 7:30 a.m. to 2:00 p.m. Wednesdays 7:30 a.m. to 1:00 p.m.

Spring 2019 Training Materials FSA ELA and Mathematics, NGSSS Science,

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Spring 2019 Training Materials FSA ELA and Mathematics, NGSSS Science,

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