1. ANNUAL UPDATE FOR 2017 Shanthi Sravanakumar November 15th 2017
Senchiamma School
ANNUAL UPDATE FOR 2017
Shanthi Sravanakumar
November 15th 2017
The basics. The general flow of slides is as follows.
First, try to give an overall picture of the organization.
Second, describe how Asha, Seattle fits into the organization.
Third, give the yearly update.

2. Mission
Support children during the formative years in preparation for mainstream school education
Providing daily nutritional lunch for the kids who attend the school
Early childhood education
Prepares the kids to attend the Government schools
First set of slides focus on the overall organization.

3. History Started: March 2003 Started by:
B. Ashok (bash at microsoft dot com)
Jayashree Janardhan Ashok (jayjanar2 at hotmail dot com)
History.

4. Organization Structure
Run by Bharathi Trust
Contact person: Siddamma E
Paid positions
Teachers – 1 (Mariamma)
Cook/maid - 1
No Executive board
Organization structure.

5. Location
Location, Location, Location

6. Activities Bharathi Trust
Runs many schools and other social welfare organizations.
Also involved in rescuing people from bonded labor and similar situations
Senchiamma School
Focus on primary education for children
Nutrition during the early years

7. Finances Rs. 5,61,240 is the ask for this year
Asha, Seattle is the only funding organization
No other non-profits support this project
No savings in the bank
Expect questions on biggest sources of income, how much they contribute, bank balances,.. Audit report is a good place where you can get some information. But speak to the partner to fill in the blanks.

8. Asha, Seattle Involvement
Second set of slides focus on Asha Seattle’s involvement.

9. Asha, Seattle Involvement
Sl. No.
Item 1
How is Asha, Seattle planning to support the overall mission and objectives of the organization?
Asha Seattle will provide continued support for children’s education and early childhood health care 2
Since when is the project with Asha, Seattle?
2004 3
Were/are other Asha chapters involved in the project? If yes, in what capacity and for how long?
No, other Asha chapters are not involved in this project 4
Key project contacts and how the fit into the overall org. structure.
Siddamma E – works with Bharathi Trust
Suganthi – Oversees finances for Senchiamma school
Murali – Field Engineer
A comprehensive check list -- where each item applies to all projects -- is impossible to create. But be sure to cover the included checklist as it is pretty basic. Add more slides for to customize it to a specific project.

10. Asha, Seattle Involvement Contd.
Sl. No.
Item 5
If the organization runs out of multiple locations, which locations does Asha, Seattle support?
Organization (school) runs out of only one location – Senjiagaram village in Uttukottai, TN 6
List all the activities supported by Asha, Seattle.
providing daily nutritional lunch for the kids who attend the school
early childhood education
Provides learning aids 8
If individuals are supported, how many are supported? What age group?
Approximately 31 kids under the age of 6 are supported. 9
Annual budget (amount only) that has been approved by Asha, Seattle. . 10
Percentage of orgs total budget which is supported by Asha, Seattle
100%

11. Asha, Seattle Budget for the previous 3 years
Oct 2016 payment of $13,931 was made towards the previous 3 years budget approval
Approved budget for
– INR 4,20,000
– INR 3,82,000
– INR 3,18,000
This budget was used for feeding the kids and the salary of the teacher and the cook/maid.
There was also a one-time approval for the following:
April $3925 for roof construction
Oct $3,034 Out-door play sets
Line items of the budget. Note the comparison between the two years. Also, note that it’s the fiscal year. Fiscal year can vary from project to project. Some examples of fiscal years are Jan – Dec, April – March, June – May,…

12. Updates for 2017
Now updates for the specific year/period starts. Be clear as to which period you are covering.

13. General Partner Updates/Updates for Asha
Continuous care so automatically students enroll in primary/high school
Older students return to help
Village people help in running the school by helping with cooking etc
31 students in early childhood center – kids from 6 months to 6 years.
4 kids are moving to elementary school in June 2017
Overall updates first.

14. Site Visit Report Site Visit report from May 31, 2017
Shanthi and her daughter Samhita visited the school
26 kids were in school that day (out of 31 kids)
Kids recited alphabets, songs etc.
Kids were healthier because of the meal program
10:30am – small fruit like dates
12:30 – lunch with vegetables, eggs once a week
Place holder for site visit report. Add more slides if necessary.

15. Site Visit Report, Contd.
Kids continue to join the nearby government school
Mariamma, who is the current teacher, and who has been at the school since its inception, continues to be a steady factor
Folks in the village are proud of the school and the students’ accomplishment
Class room had new learning materials like charts of alphabets, numbers, animals etc.
Kids were able to do simple arithmetic problems as well as recite alphabets and songs
Place holder for site visit report. Add more slides if necessary.

16. Site Visit Report, Contd.
The Government Elementary School teacher said that the kids from Senchiamma School are healthy and are reasonably prepared for the elementary grades
Bharathi Trust got $3034 in October 2015 to build out-door playsets
Due to safety concern (lack of compound wall for the school), playset project hasn’t been done.
Building toilet is more of an immediate need and the estimate for 1 toilet is around Rs. 82,000
Place holder for site visit report. Add more slides if necessary.

17. Asha, Seattle Budget Proposal October 2017 – September 2018
Recurring Items
Item
Amount per month
Total (Rs)
Teacher’s salary (1)
4000/month * 12
48,000
Maid Salary (1)
1500/month * 12
18,000
Food (31 kids)
31 * (45/day) * 312 days
4,35,240
Study & playing material
10000/year
10,000
Excursion & misc. expenses
32,000/year
32,000
Total
5,43,240
Line items of the budget. Note the comparison between the two years. Also, note that it’s the fiscal year. Fiscal year can vary from project to project. Some examples of fiscal years are Jan – Dec, April – March, June – May,…

18. Pictures
Some pictures from site visit reports, new papers, etc.

19. Class room roof after construction
April ‘16
Some pictures from site visit reports, new papers, etc.

20. Pictures
Some pictures from site visit reports, new papers, etc.

21. Resources
Links to news paper articles, or other items of interest.

22. Questions?

23. FAQs Some FAQs at Asha, Seattle meetings.
How many rs are we spending per kid per year?
Does the amount being spent on infrastructure items (building schools, repairing roofs, etc. ) look reasonable?
Where exactly is the partner located? (especially for remote projects. Be ready to locate the project area on a map)
What is the graduation rate of the school?
What is the student to teacher ratio in class rooms?
What is the girl to boy ratio in the school?
What are the line items in the budget?
Why is the partner asking for more funding for line item N? (You will be asked this if there are changes in the budget line items)
Community opinion of the project.
What went well, what didn’t go as expected, what can be done differently.
Some FAQs to help in your preparation.