1. MYOB PREMIER V.13 Intermediate
CASE : PT AQUARIUS

2. 1. Create a new company file 2. Setup the company data file

3. Current Financial Year : Number of Accounting period:
Accounting Information
Current Financial Year :
2011
Last Month:
DECEMBER
Conversion Month :
JANUARY
Number of Accounting period:
THIRTEEN

4. Accounts List
“AQUARIUS, PT”. The business is Bookstore, whosaler such book, magazine and stationary

5. New Company File Asistant

6. SETUP PREFERENCES Preferences - System
Tick the option for “I Deal Multiple Currencies (System-Wide)”
Tick the option for “Warn if Jobs Are Not Assigned to All Transaction [ System- Wide] “
Preferences - System

7. Tick the option for: “Warn for Duplicate Invoices Numbers on Recorded Sales”
Preferences – Sales

8. Tick the option for: “Warn for Purchase Orders Numbers on Recorded Purchases “ Preferences – Purchases

9. LIST - CURRENCY Currency Code Currency Name Exchange Currency Symbol
IDR
Rupiah Rp
SGD
Sin Dollar S$

10. LIST - ACCOUNT Hapus akun-akun berikut: 1-2120 Payroll Cheque Account
Cash Drawer
Less Prov’n for Doubtful Debts
klik dua kali pada akun tsb. Kemudian pilih edit, delete account.

11. pilih akun yang akan dirubah. Kemudian edit.
Ubah akun-akun berikut:
Cheque Account, menjadi Cash(IDR)
Petty Cash, menjadi
Undeposited Fund menjadi
Trade Debtors, menjadi Trade Debtors (IDR)
Trade Creditors, menjadi Trade Creditors (IDR)
pilih akun yang akan dirubah. Kemudian edit.

12. Klik new, pilih type akunnya, isi account number dan account name. Ok.
Membuat akun baru
Bank (IDR) type bank dan detail, level 4
Cash (SGD) type bank dan detail, level 4
Cash (SGD) Exchange type bank dan detail, level 4
Bank (SGD) type bank dan detail, level 4
Bank (SGD) Exchange type bank dan detail, level 4
Trade Debtors (SGD) type Accounts Receivable dan detail, level 3
Trade Debtors (SGD) Exchange type Accounts Receivable dan detail, level 3
Trade Creditors (SGD) type Accounts Payable dan detail, level 3
Trade Creditors (SGD) Exchange type Accounts Payable dan detail, level 3
GST Clearing type Other Liability dan detail , level 4
Forex Gain (Loss) type Other Income dan header , level 2
Realised Gain (Loss) Forex type Other Income dan detail , level 3
Unrealised Gain (Los) Forex type Other Income dan detail , level 3
Klik new, pilih type akunnya, isi account number dan account name. Ok.

13. Klik new, pilih type akunnya, isi account number dan account name. Ok.

14. *Untuk akun yang berakhiran exchange tidak perlu dibuat karena akan muncul otomatis setelah kita membuat akun awalnya. Contoh: New, account type ‘bank”, account number “1-2140”, account name “Cash (SGD)” setelah itu ubah pada menu profile di atas menjadi details. Kemudian ubah currency menjadi “SGD”, lalu ok maka akan muncul 2 akun yaitu Cash (SGD) dan Cash (SGD) Exchange.

15. SETUP – LINK ACCOUNT Ubah “Account for currency Gain/Losses”
menjadi

16. 2
Pada primary account ubah menjadi , lalu pada secondary account ubah menjadi Klik combine account, ok. 1
kembali ke list account lalu pilih account , pilih combine account.

17. LIST – TAX CODE
hapus semua kode pajak kecuali N-T. Caranya klik kanan pada kode pajak lalu delete tax code.

18. Membuat Kode Pajak baru
Setup the tax code as GST (Goods and Services Tax), Tax Type: Goods and Services Tax, Rate: 10%.

19. LIST – JOB
Klik new, masukkan job number= BS, job name= Book Sales, ok.
Klik new, masukkan job number=MS, job name= Magazines Sales, ok.
Klik new, masukan job number = SS, job name = Stationary Sales, ok.

20. LIST – CATEGORIES KLIK NEW Category ID= CM,
Category name= “ Century Mall”
category ID= MP,
Category name= “Millenium Plaza”

21. LIST – CURRENCIES
Pilih Sin dollar kemudian klik dua kali
payable accounts. Pada “ Liability account for tracking payables in this currency” pilih , pada “bank account for paying bill in this currency” pilih , ok.
Receivable accounts, pada “asset account for tracking receivable in this currency” pilih , pada “bank account for customer receipts in this currency’ pilih , ok.

22. LIST -> COSTUM LIST & FIELD NAMES -> PRICE LEVELS.
Ubah level A menjadi IDR dan ubah level B menjadi SGD, ok.

23. LIST – ITEMS
Klik NEW untuk input item

24. Item no.BK;
selling price IDR: Rp ; SGD: S$20: N-T)
Linked Account for
I Buy as: Book Purchases,
I Sell as: Book Sales,
I Inventory as: Books.

25. LIST - CARDS Customer name= “ALEXA STORE “ dengan currency IDR.
name= “GRAHA BOOKSTORE” dengan currency SGD.
Supplier
name= “BEAR BOOKSTORE” dengan currency IDR.
name= “GRAMITA ” dengan currency SGD.

26. ACCOUNT OPENING BALANCES
SETUP – BALANCES –
ACCOUNT OPENING BALANCES
Masukan saldo awal dari tiap akun
*amount left to be allocated harus Rp 0.00

27. SETUP – BALANCES –
CUSTOMER BALANCE

28. Isi sesuai data di modul untuk customer ALEXA STORE

29. SETUP - BALANCES – SUPPLIER BALANCES.
Isi sesuai data di modul untuk supplier
Bear Bookstore

30. INVENTORY – Adjust Inventory
Isi keterangan untuk masing-masing inventory

31. Purchase Enter Purchase Bill Tanggal 2 Jan 2011
A purchase was raised to purchase the following inventory item from main supplier, GRAMITA ,on net 15th days credit terms. Not all the goods and bill was received. (PO#: P-11001, Supplier inv#: GMS )
Received 30 units of Books for S$18 (Exclude 10% GST) each, with backorder 50 units of books.
Received 50 units of Magazines for S$12 ( Exclude 10% GST) each, with backorder 30 unit of Magazines.
Received 50 units of Stationery for S$ 1.6 ( Exclude 10% GST) each, with backorder 20 units of Stationery
[Category: CM] [Rate: 1S$=5.200]
Purchase
Enter Purchase
Bill

32. Tanggal 3 Jan 2011
Raised purchase to BEAR BOOKSTORE for Advertising Expenses Rp (inc 10% GST ) on cash term. Bill was received (PO#: P , Supplier Inv#: GRS ) [ Category : MP]
Full Payment to BEAR BOOKSTORE using cash (IDR) for total Rp for bill on 31 Des 2010, amount paid is Rp and bill on 3 Jan 2011, amount paid is Rp (Cheque no. D ).
Purchase
Enter Purchase
Bill

33. Full Payment to BEAR BOOKSTORE using cash (IDR) for total Rp. 3. 850
Full Payment to BEAR BOOKSTORE using cash (IDR) for total Rp for bill on 31 Des 2010, amount paid is Rp and bill on 3 Jan 2011, amount paid is Rp (Cheque no. D ).
Purchases
Pay Bills

34. Tanggal 4 Jan 2011
Return 5 unit of Stationary (exclude 10% GST) to GRAMITA (PO#: P , Supplier Inv#: GMS ). Edit journal memo “ Purchase Return; GRAMITA”.
Immediately applied the Debit Note to Trade Creditor balance for GRAMITA [ ID#: P ] for bill on 2 Jan 2011 transaction. [ Category: CM] [Rate 1S$: Rp. 5000]
Purchase
Enter Purchase

35. Immediately applied the Debit Note to Trade Creditor balance for GRAMITA [ ID#: P ] for bill on 2 Jan 2011 transaction. [ Category: CM] [Rate 1S$: Rp. 5000]
Purchase
Purchase Register
Return and Debits

36. Tanggal 6 Jan 2011
Sold the following items to GRAHA BOOKSTORE on Net 30 days terms (Inv#: S , Cust PO#: GBP ). All the goods and invoice was delivered:
Ship 50 units of Book(BK) for S$22 (Include 10% GST) each [Job: BS]
Ship 50 units of Magazine (MG) for S$16,5 (Include 10% GST) each [Job: MS]
Ship 45 units of Stationery (ST) for S$2,2 (Include 10% GST) each [Job: SS]
[Salesperson: Ashley], [Category: CM], [Rate: 1S$= Rp 5.500].
Sales
Enter Sales
Invoice

37. Tanggal 7 Jan 2011
Sold the following items to ALEXA STORE on Net 10 days terms (Inv#: S , Cust PO#: PBP ). All the goods and invoice was delivered:
Ship 30 units of Book(BK) for Rp (Include 10% GST) each [Job: BK]
Ship 50 units of Stationary (ST) for Rp (Include 10% GST) each [Job: SS]
[Salesperson: Johnny ], [Category: MP] .

38. Tanggal 8 Jan 2011
Partially payment of S$ 100 from GRAHA BOOKSTORE was received for bill on 6 Jan 2011 and deposit to Bank (SGD) , [ ID# : R ], [ Rate: 1 S$= Rp. 5,250]
Sales
Receive payments

39. Tanggal 9 Jan 2011
Issued S$10 Rebate Credit Notes to GRAHA BOOKSTORE [INV#: S ], Cust PO#: GBP ] as Discount Given rebate and edit Journal Memo with “Sale Discount: GRAHA BOOKSHOP”. [ Salesperson: Ashley], [Category: CM], [ Rate: 1S$= Rp. 5,200].
Immediately Pay Refund [ Cheque No: D ] for the S$10 Sales Rebate to GRAHA BOOKSTORE from the Bank (SGD), [Rate: 1S$= Rp. 5200].
Sales
Sales Register
Return and Credits

40. Tanggal 10 Jan 2011
Using Spend Money [cheque No : D ] , to record expenses from Petty Cash for Rp :
Telephone : Rp
Water : Rp [ Category : CM ]
Use Receive Money [ ID#: R ] to record: Deposit S$10 to Bank (SGD), for S$10.5 Bank Interest Income and S$0.5 Bank Charges [ Category : CM], [Rate: 1 S$= Rp. 5,000] .
Banking
Spend Money

41. Use Receive Money [ ID#: R ] to record: Deposit S$10 to Bank (SGD), for S$10.5 Bank Interest Income and S$0.5 Bank Charges [ Category : CM], [Rate: 1 S$= Rp. 5,000] .
Banking
Receive Money

42. Perform Bank Reconciliation for the month of January 2011 for Bank (SGD) account. The bank statement shows a balance of S$2100 on 31 Jan 2011.
Banking
Reconcile accounts

43. monthly, starting date on = 1/31/2011
In addition to the transaction above, prepare a journal entry to record the depreciation for 31 Jan 2011, for the following asset categories [GJ#: G ][Category: CM]:
Store Equipment Rp
Save as Monthly Recurring Transaction for those journal then Use the Recurring and record depreciation journal for Feb 2011 [GJ#: G ] [Category: CM].
Accounts
Record journal entry
monthly, starting date on = 1/31/2011

44. Prepare a journal entry to record the GST Clearing on 31 Jan 2011 for Dec 2010 [GJ#: G ] [Category: AM]

45. Setelah muncul laporannya, lalu kita lihat GST collected dan GST paid nya, kita lihat jumlah balance nya. Kemudian input dalam jurnal

46. Adjust Inventory to record Inventory Found for Unit Cost Unknown
[IJ#: I ] for 3 Units of Stationary (ST) [Job: SS] [Category: CM].
Inventory
Adjust Inventory

47. ubah Exchange Rate SGD menjadi 5800
Update the Exchange Rate on end of Jan 2011 [1S$= Rp 5.800] and then prepare a journal entry to record Realised Gains (Losses) [GJ#: G ] and Unrealised Gains (Losses) [GJ#: G ] on 31 Jan 2011 and reverse journal for Unrealised Gains (Losses) [GJ#: G ] on begining of February 2011 [Category: CM].
List -> currencies
ubah Exchange Rate SGD menjadi 5800
Report -> Accounts -> Currency
klik Unrealised Gain/Loss, Ubah As of menjadi 1/31/2011, klik Display maka akan muncul Report Display
NEXT

48. Accounts
Record Journal Entry

49. Accounts
Record Journal Entry

50. beri tanda check list pada Transaction CAN’T be Change
Setup
Preferences
Security
beri tanda check list pada Transaction CAN’T be Change

51. Accounts
Transaction Journal
Pilih transaksi Unrealised Gain (Loss)
Edit, Reverse General Journal Transaction
Ubah GJ# = G , Date = 01/02/2011
Record

52. Generate the following financial reports:
Profit & Loss statement for the month ending 31 for of Januari 2011.
Balance Sheet as at 31 Januari 2011
The following reports from 1 to Januari 2011
General Journal
Bank Reconciliation Report
Sales & Receivables Journal
Purchases & Payable Journal
Item Register (detail)
Cash Receipts Journal
Cash Disbursement Journal
Reports
Pilih laporan
Display
Send to PDF

53. Setup Preferences Security
From Security Preference, activate the option for “Use Audit Trail Tracking “, then Lock the Accounting period for 31 Jan 2011
Setup
Preferences
Security
NEXT

54. BACKUP your MYOB company data file (ONLY), Check Company File for Error and Save the MYOB company data backup file name as Your name in Backup Folder.
File
Back Up

55. From Company Data Auditor – Transaction Review for 1 Jan 2011 to 31 Jan 2011, there is a “?” mark for Scan for Future Dated Transaction. Display it & Sent to PDF the reports. And then delete those Future Dated Transaction journal.

56. Set start date and End date
Transaction Review
Set start date and End date
Klik ‘Display’ on ‘Scan for future dated transactions’

57. Delete all transactions on 4 Jan 2011
Delete all transaction on 4 Jan 2011
Setup
Preferences
Untick ‘Lock Period’
Delete all transactions on 4 Jan 2011
Accounts
Transaction Journal

58. Standard Balance Sheet
Modify to Microsoft Excel the Standard Balance Sheet reports in T Format
Reports
Standard Balance Sheet
Send to Excel
Edit