1. 360 degrees: Approaching Accessibility in Math & CHEMISTRY Presenters: Wink Harner & Susan Kelmer
An overview of different input methods to convert math and chemistry into accessible formats. ~
Strategies and steps in alt text production & remediation for STEM content including print, screen reader and audio.
Using screen readers for math and chemistry.
Accessing Higher Ground 2018

2. 360 degrees: Approaching Accessibility IN Math & CHEMISTRY
Speakers will present
key steps in remediating PDF files
make math and chemistry accessible from a number of angles:
alt text conversion
audible math/text to speech
speech to text math
Braille & Nemeth code production
text to speech in accessible web browser for STEM content
Text-to-Speech for sighted users

3. 360 degrees: Approaching Accessibility in Math & cHEMISTRY
Wink Harner - Adjunct Professor of Assistive Technology, CUNY; Director of The Foreign Type, assistive technology consulting & training.
Susan Kelmer - Alternate Format Production Program Manager, Disability Services, University of Colorado Boulder
Contributors:
- Todd Schwanke McBurney Disability Resource
Center, University of Wisconsin – Madison
- Candace McKinley Philpott – University of Arkansas
- Central Washington University

4. AN OVERVIEW - MORNING What equipment do you need?
Setting up an alternative text production lab
What equipment do you need?
- Computer workstation
- Dual screen monitors
- Printer
- High-speed duplex scanner
- Braille embosser
- high capacity (5+TB) BACK UP HARD DRIVE OR ACCESS TO STORE BOOK FILES ON COLLEGE’S SERVER (MORE SECURE)

5. Software for at PRODUCTION LAB
2. What software do you need?
OMNIPAGE ULTIMATE (SCIENCE, MATH, STATISTICS)
ABBYY FINE READER (TEXT BASED)
MATH TYPE
MATHPLAYER
JAWS & NVDA
Central access reader, central access toolbar & central access car check
DUXBURY BRAILLE TRANSLATOR
CHEM4WORD MS Word Plugin for Chemistry

6. Setting up THE at PRODUCTION LAB PROCESS
3. RESOURCES TO LOCATE TEXTBOOKS?
LOOK UP ON AMAZON: title,
author, publisher, copyright, edition
campus
bookstore
- Ask professor
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

7. RESOURCES FOR FINDING BOOKS
resources to find electronic textbook files
- Publisher lookup:
- Google
- Bookshare – Good for most classics, and select publishers like Penguin, Random House, some educational publishers
- Devices supported by Bookshare
- Access Text Network – Network of major educational publishers including McGraw Hill, Pearson, Cengage, Sage, Norton, etc.
- Accessible Book Finder
- American Printing House for the Blind
(continues on next slide)
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

8. More resources APH Tactile Graphics Library
Learning Ally (formerly Recordings for the Blind and Dyslexic)
Bibliovault – good for many educational publishers, including Duke University Press, University of Chicago Press, etc.
Direct Publisher Requests
Forms for Oxford, Taylor & Francis
List of Publisher Contacts from University of Colorado Boulder
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

9. Intake and book production tracking
Using a data management system for book requests
Using a data management system for tracking book conversion progress
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

10. ELECTRONIC BOOK ORDER TRACKING - WORK ORDER
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

11. ELECTRONIC BOOK ORDER TRACKING - WORKING NOTES
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

12. ELECTRONIC BOOK ORDER TRACKING - WORKING NOTES 2nd Example
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

13. SCHEDULING PRODUCTION
Schedule for production as needed
Break into chapters
Establish ‘naming’ protocol for chapters & book files
Rename
Re-tag/fix reading order
Convert to Word
Convert to PDF
Create tactiles or Braille

14. A WORD ABOUT NAMING BOOK FILES
Pick a naming convention and stick with it.
MAIN FOLDER: E-Learning & Disability in HE
Interior sub folders folders:
PDF source file
MSW DOCX
RTF
DAISY
BRF (Braille)
Be consistent about folder names and folder construction.
Store external to your computer (server-based).

15. LABELING BOOK SECTIONS
In setting up naming convention, remember the computer will find books in correct chapter order if you’ve labelled each chapter logically.
00_FM_TITLE_ED
02_CH_TITLE_ED
03_CH_TITLE_ED
[…]
10_CH_TITLE_ED
50_CH_TITLE_ED
99_EM_TITLE_ED
99_APPDX1_TITLE_ED

16. Set the Process for Saving/Cataloging Completed Books
Set the process and procedures for:
- File storage – where will you store book files and where will you back it up?
- File management – how will you label and define the “tree” for book files?
- File Retrieval – how will you find & retrieve files?
- File Archiving – when, where & how often will you archive working files?
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

17. Set the Process for Delivery
How will you get the electronic book files to the student(s)?
Why you should use a paid service
Filehosting:
Dropbox
FTP transfer
Filezilla (free)
Citrix (subscription, billed annually)
Other FTP software to consider
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

18. Delivery Process continued
Alternatives to Dropbox:
PC Cloud
Google Drive
Box Online Cloud Storage
MS One Drive
MediaFire (file size limits)
Hightail
SugarSync
Or - copy to USB flash drive
- send as ZIP file attachment
- send via campus based file transfer service (if your campus supports this)
SLIDES 7-15 adapted from Susan Kelmer co-presenter of Alt Text Production Pipeline AHG 2017

19. Minimum Equipment Requirements
Updated PC (less than 2 years old)
At least 16 mb of ram, 32 preferred
1 TB hard drive for swap space
Dual monitors
External (server-based) storage for completed files
High speed duplexing OCR scanner

20. Minimum Software Requirements
Microsoft Office
Omnipage Ultimate Pro (STEM) or Abbyy FineReader (text-based & foreign languages)
MathType & MathPlayer (free)
CHEM4WORD (free)
Duxbury
Adobe Acrobat Professional
Adobe Illustrator: For tactile raised line graphics

21. WHAT WE GET FROM PUBLISHERS
Most publishers send PDF files
These files are usually text-based and “readable”
“Readable” does not always mean “accessible”
Files usually need some correction, but usually just file names or breaking a large file into smaller files

22. WHAT WE DO WITH PUBLISHER PDF FILES
USING OMNIPAGE ULTIMATE PRO:
SELECT BOOK PDF file
RIGHT CLICK
FROM DROP DOWN MENU, CLICK
“OPEN WITH OMNIPAGE ULTIMATE”

23. USING OMNIPAGE ULTIMATE TO CONVERT PDF FILES
FROM OMNIPAGE DROP DOWN MENU:
SELECT “CONVERT TO MS WORD

24. USING OMNIPAGE ULTIMATE TO CONVERT PDF FILES
1. SAVE DOCX FILE 2. OPEN DOCX FILE AND SAVE AS .TXT TXT file is what we edit in & set styles, headers, pages 3. SAVE .TXT FILE 4. ALSO SAVE TXT FILE SEPARATELY AS DOCX FILE 5. Reconstruct chemistry & math files using MATHTYPE, CHEM4WORD and inline equation editor

25. EDITING MSW FILES Apply styles to heading levels (up to level 6)
Use Windows Snipping tool to bring in graphics that will have been lost during OCR process.
Apply styles to heading levels (up to level 6)
Reapply page breaks (keep page the same as the original)
Add in page numbering (header/footer, or inline)
Correct improperly recognized text
Add back graphics as needed
Alt-text all graphics
Save as:
Word
PDF (accessible)
Understand that the resulting Word or text-based file will not look like the original PDF.

26. SO WHAT ABOUT MATH & CHEMISTRY?
In order for math and Chemistry to be read properly (operators in the right order)
MathType & MathPlayer
CHEM4WORD
Scientific Notebook
How to read equations
Screen reader (Jaws, WindowEyes, NVDA
CAR Reader (Central Access Reader) and CAT Toolbar/CAR Check

27. BRAILLE & TACTILES
FOR BRAILLE OUTPUT: DUXBURY BRAILLE TRANSLATOR BRAILLE EMBOSSER FOR TACTILES: IMPORT IMAGES INTO ADOBE ILLUSTRATOR & OUTPUT AS RAISED LINE EMBOSSING WITH A TACTILE EMBOSSER, LABELLED IN BRAILLE

28. THIS PORTION BROUGHT TO YOU THANKS TO
Wink Harner & Susan Kelmer, AHG 2017 Susan Kelmer (University of Colorado Boulder) & Pam Starks (Front Range CC) AHG

29. Lunch break 12:30 - 2

30. SUSAN KELMER afternoon ~MATHTYPE~

31. MATH TYPE MATH TYPE works in MS Word - input math directly
- retype from PDF converted to RTF
- proof with CAR Check and CAT toolbar to pick up errors, extra spaces, errant function signs.
- save as .DOCX file type after proofing
MATH PLAYER is an add-on in MS Word for use with NVDA screen reader output.

32. MATH TYPE TIPS
TYPE TOO fast and want to use keyboard shortcuts instead of the mouse to select the MathType icon? Click on the icon and note the keyboard shortcut at the bottom of the screen. Round parenthesis = Ctrl+9

33. MATH TYPE TIPS
Can’t see the toolbar? It’s not your eyes! Click on INLINE, then from the PREFERENCES menu, select WORKSPACE PREFERENCES. Change the toolbar to LARGE. Click OK.

34. MATH TYPE TIPS
NOW YOU CAN SEE THE TOOLBAR!

35. MATH TYPE DEM0
DEMO: FORMATTING EQUATIONS IN MS WORD WITH MATH TYPE

36. FILE OUTPUT OPTIONS ELECTRONIC FILE
- PDF CONVERTED TO MICROSOFT WORD USING OMNIPAGE ULTIMATE
- REMEDIATED WITH MATHTYPE
- PROOFED WITH CAR CHECK/CAT TOOL
- CHECKED FOR ACCURACY WITH CENTRAL ACCESS READER

37. FILE OUTPUT OPTIONS
FILE CHECK COMPLETE? NVDA output 1. Create file, including math using the inline or display interface in MATH TYPE. 2. Save the file in word format 3. SCREENREADER (AUDIO) with MATHPLAYER installed, open NVDA

38. NVDA QUICK START
On/Off:
Turn NVDA on
Control + Alt + N
Turn NVDA off
Insert + Q
Reading:
Stop Reading
Control
Start reading continuously from this point on
Insert + or Num Pad +
Read next item
or Num Pad +
Read next focusable item (e.g. link, button)
Tab

39. FILE OUTPUT OPTIONS - JAWS
Open proofed & edited file in MS Word format.
From MATHTYPE toolbar, select “CONVERT EQUATIONS” to
MathType format
3. From CAT toolbar, select FORMAT READY arrow. Then select AUDIO
READY

40. FILE OUTPUT OPTIONS - JAWS
RUN AUDIO READY check from CAT toolbar Save document.

41. FILE OUTPUT OPTIONS - JAWS
3. From the MathType Tab in Word, select "publish to math page.“ 4. In the dialogue box, name your file, browse to choose where you want to save it. 5. By default, "use images" is selected. Select MathML instead, then in the dropdown, "html + MathJax" 6. Select “OK” 7. Open MHTML file with JAWS.

42. FILE OUTPUT OPTIONS BRAILLE
Files are prepped, edited & saved in MS Word with MathType installed.
Use Duxbury Braille translation software (DBT) to convert to Braille output (link provided is for DEMO version)
File can be sent directly to the embosser with SWIFT add on (free)
File can be saved as a .brf file and sent to student for use with a refreshable Braille keyboard.

43. CONVERT TO BRAILLE WITH DUXBURY
FROM MS Word file (algebra), select BRAILLE from the toolbar Then click OPEN IN DBT

44. SAVING AS BRAILLE

45. DUXBURY
Here is the result: NOTE: Demo version does not allow SAVE

46. CHEMISTRY

47. Chemistry in PDF FORMAT
Scanned to PDF or received as electronic PDF file from publisher

48. Chemistry in PDF FORMAT

49. CONVERTING PDF TO ms word
- RIGHT CLICK ON PDF ICON IN FILE MENU - SELECT OMNIPAGE FROM DROP DOWN MENU - SELECT CONVERT TO TEXT (RTF)

50. Chemistry in RTF FORMAT CONVERT pdf FILE With OMNIPAGE ULTIMATE Save as rtf

51. REMEDIATE CHEMISTRY WITH MATH TYPE & CHEM4WORD

52. From MATHTYPE toolbar: 1. CLICK insert 2. click equation 3
From MATHTYPE toolbar: 1. CLICK insert 2. click equation 3. select mathplayer from toolbar 4. select settings 5. from speech for chemical formulas, select either “spell it out” “as a compound” or “off” 6. click “apply” then “ok”

53. CHEM4WORD Add-in PRACTICE WITH CHEM4WORD
The Chem4Word add-in allows the user to interact with chemistry in a document as follows:
- Edit / draw your structures using an embedded open source chemical structure editor called ChemDoodle Web Sketcher.
- Edit textual descriptors for a structure.
- Import chemical structures from web services such as PubChem and Opsin.
- Import files in CML or MDL Molfile format.
- Export drawn or imported structures in CML or MDL Molfile format. You can use this option to copy drawings to other documents of share them with colleagues.

54. PRACTICE WITH CHEM4WORD
USER DOCUMENTATION:
2. TRAINING VIDEOS:
A. DRAW A STRUCTURE IN A DOCUMENT USING CHEM4WORD:
Step-by-step
Clicking the Chemistry ribbon’s “Draw Structure” button to open a structure editor in which you can draw your structure.
Click the OK button and Chem4Word will search ChemSpider to see find a name for the structure, that can be used elsewhere in the document;  we’ll show you how in a separate tutorial.
Edit the name that was found or just leave it as it is

55. PRACTICE WITH CHEM4WORD
3. TRAINING VIDEOS:
HOW TO EDIT EXISTING STRUCTURES IN MICROSOFT WORD
Step-by-step
- Double-clicking a structure will open a structure editor in which you can edit your structure.
- You can edit the currently selected structure by clicking the “Edit” button on the Chemistry ribbon.
- Click the OK button and Chem4Word will search ChemSpider to see if we can find a name for your structure, that you can use that name elsewhere in your document;  we’ll show you how in a separate tutorial.
- Edit the name that was found or just leave it as it is
You now have edited your first structure in your Microsoft Word document!

56. PRACTICE WITH CHEM4WORD
4. HOW TO ADD CHEMISTRY FROM A PUBCHEM SEARCH
Step-by-step
- Clicking the Chemistry ribbon’s “Import” button allows us to search PubChem for structures, rather than having to draw them manually.
- Type a search term, such as a common name or IUPAC name for the chemistry you want to include in the document.
- Select the correct compound from the list of results from the search.
- Click the OK button and Chem4Word will search ChemSpider to find a name for the structure, that you can use that name elsewhere in the document.
Edit the structure to remove excessive hydrogen atoms that may have been drawn.  
You now have your first structure from PubChem in your Microsoft Word document!

57. REMEDIATING CHEMISTRY with MATHTYPE
OPEN UP A SPLIT SCREEN (OR USE 2 MONITORS) . CHEMISTRY PDF IN ONE SCREEN & RTF IN THE 2ND SCREEN
PDF as source file open on one screen.
RTF in MSWORD on 2nd screen.
Select MATHTYPE from ribbon.
Formulas & mathematical symbols are
retyped and embedded in MSW doc.
Simply CLICK the X close window button
in the MATH TYPE inline editing
window and it will ask if you want to
transfer to your document. Click YES.
Move math text box where it needs to
be.
Save as DOCX file.

58. Chemistry FROM DOCX TO CENTRAL ACCESS READER TTS
OPEN WHOLE DOCUMENT IN
CENTRAL ACCESS READER OR COPY
A SELECTION OF TEXT FROM CHEMISTRY SAMPLE DOCX PAGE AND PASTE INTO CAR
PRESS “PLAY” BUTTON.

59. Chemistry to mhtml FOR JAWS w/MathJax
OPEN CHEM DOCX FILE WHICH YOU HAVE CORRECTED IN MATH TYPE AND RESAVED AS A [NEW NAME] FILE
CLICK on MATHT YPE tab in MS Word ribbon.
From drop down menu, select PUBLISH TO MATH PAGE
In the dialogue box, name the file and choose location to save it

60. Chemistry TO NVDA with MATH PLAYER
NVDA quick key guide:
Start NVDA: CTRL + ALT + N
OPEN CHEM DOCX FILE WHICH YOU HAVE CORRECTED IN MATH TYPE AND RESAVED AS A [NEW NAME] FILE

61. Chemistry PRACTICE FROM OPENSTAX COLLEGE

62. ORGANIC CHEMISTRY
CHEMISTRY PRACTICE – see MSW folder included in the workshop folder.
FROM THE FOLLOWING DIAGRAM FROM CHAPTER 20, ORGANIC CHEMISTRY, OPENSTAX, PAGE 1127, USE MSW with MathType and CHEM4WORD to
Sketch the Lewis Structures using
ChemDoodle for METHANE, ETHANE and
PENTANE
2. Use MathType and CHEM4WORD with
equation editor and Chemistry speech enabled,
recreate the chemical molecules
3. Use MathPlayer and the Speech button,
listen to the TTS
4. Retype the text from the example below
with the inline equations you’ve created, then
use NVDA and MathPlayer to listen.

63. CHEMISTRY PRACTICE
CHEMISTRY PRACTICE – see MSW folder included in the workshop folder.
Try this one: Calculation of Percent Abundance example 2.5, page 93
And this one on page 133 where you retype the ions. Note that where there are two ions separated by a comma, there are really two separate inline equations. Tab out of the first equation, type a comma, then open a new inline equation window.

64. CHEMISTRY PRACTICE DENSITY OF A NEUTRON STAR
See example 3 on in the MSW Chemistry Practice folder
FROM THE DIAGRAM FROM CHAPTER 21, ORGANIC CHEMISTRY, OPENSTAX, PAGES , USE MSW with MathType and CHEM4WORD to
Use MathType and CHEM4WORD with
in-line equation editor and Chemistry
speech enabled, retype the figures in
brackets from the following paragraph
from the MSW file. The first paragraph
is in Microsoft Word (editable), and the
second is an image from the text.
Use MathPlayer and the Speech button,
listen to the TTS of the individual
equations.
b. Use NVDA and MathPlayer to listen.

65. CHEMISTRY PRACTICE DENSITY OF A NEUTRON STAR for the very intrepid:
And if you’re really brave, try these in-line formulas found in MSW practice folder:

66. CHEMISTRY PRACTICE
CHEMISTRY PRACTICE – see MSW folder included in the workshop folder for more practices to use from the OER chemistry book.

67. Preparing and Accessing STEM Materials with CAR & CAT
Central Access Toolbar (CAT) greatly reduces processing time for STEM alternative media. - transforms materials from OCR remediation saved as DOCX files into manageable projects - provides powerful custom tools to mark documents quickly - prepares documents for other formats: Braille, DAISY, Large Print, etc.

68. Preparing and Accessing STEM Materials with CAR & CAT
Central Access Reader (CAR) is a powerful STEM content reader (text-to-speech) - Access math content in CAR directly - Export to MP3 or HTML - Math reading is fully customizable

69. CENTRAL ACCESS TOOLBAR & CAR CHECK
Guide Me
Your workflow assistant. Guide Me teaches you the steps of document processing as you go. No previous experience needed.
Prepare Document
CAT automatically corrects common document issues in two clicks. Dramatically reduce your time processing: save time, save money, and reduce repetitive tasks.
Checker
Evaluate your document for accessibility. Click an issue and Checker walks you through the solution.

70. GUIDE ME TOOL Guide Me Obtain Content Process Content Export Content
Publisher Requests/Scanning
Process Content
Processing Steps
OCRing
Word Doc
Export Content
Braille
Daisy
HTML (Screen Reader & Web Ready) - HTML is used to make web content as well as textbooks, accessible, and can be read by a screen reader.
Large Print
PDF
Kurzweil
WYNN

71. CAT PREPARE DOCUMENT TOOL

72. CAT CHECK DOCUMENT TOOL

73. CENTRAL ACCESS TOOLBAR GUIDE ME DEMO
CAR CHECK Demo:

74. CAT TRACKS to FOLLOW Cat Tracks
Follow the Cat Tracks Toolbar Menu to find the tools you need while processing. It's out of your way until you need it.
Each different color arrow has a pull down menu
- EDIT
- ADVANCED
- BRAILLE EDIT
- TOOLS
- PANES & MARKERS
- FORMAT READY

75. CENTRAL ACCESS READER
Central Access Reader (CAR) is free, open source, text-to- speech application designed specifically for students with print-related disabilities. 
CAR reads Word Docs and pasted text using the voice installed on your computer. 
CAR has an intuitive interface and many customizable features. 
DEMO:

76. Workflows, Strategies, Tools & Resources in Nemeth Braille Production
Contributed by Todd Schwanke - University of Wisconsin, Madison
Introduction to Nemeth Braille
Considering challenges in Nemeth Braille production and higher education instruction
Creating structured math and preparing for the possibility of creating Braille
Planning timelines and workflows to match courses
Tools, resources, and strategies for production
Tools, resources, and strategies for students

77. PORTLAND CC
In 2011, PCC developed the Accessibility Guidelines for Online Course Content. These guidelines are based on WCAG 2.0 (Web Content Accessibility Guidelines) AA standards. This website provides resources to help faculty and staff meet these requirements.

78. INSTRUCTIONAL SUPPORT FOR ACCESSIBLE ONLINE CONTENT

79. ABOUT ONLINE ACCESSIBILITY

80. COURSE ACCESSIBILITY REVIEW

81. DESIGNING ONLINE CONTENT

82. TRAINING OPPORTUNITIES

83. DIY ACCESSIBILITY TESTING

84. SUBJECT AREA STUDIES

85. POPULAR ACCESSIBILITY HANDBOOKS

86. Q&A
What did you learn? What do you still have questions about?

87. RESOURCES
PowerTalk Automatic speech for PowerPoint presentations.
PowerTalk is a free program that automatically speaks any presentation or slide show running in Microsoft PowerPoint for Windows.
Download and install PowerTalk and while you open and run the presentation as usual it speaks the text on your slides. The advantage over other generic 'Text To Speech' programs is that PowerTalk is able to speak text as it appears and can also speak hidden text attached to images.
Powertalk for Windows

88. RESOURCE CONTRIBUTORS
Contributors Todd Schwanke – University of Wisconsin, Madison “Nemeth Braille” Candace McKinley Philpott – University of Arkansas Excerpts from: “TAKING CAR FOR A SPIN” Central Washington University Central Access Toolbar Features Portland Community College Office of Instructional Support -

89. USED IN THIS PRESENTATION
Download demos in advance of the session for:
Math Type (desktop for Windows): - choose 30 day trial/
MathPlayer (free plug in for MSW + NVDA)
Math Jax plug in for Firefox
JAWS - download
NVDA (not a demo --this is opensource)
Chem4Word Plugin for MS Word (not a demo --this is opensource)
Central Access Reader (not a demo)
Central Access Toolbar & Central Access CAR Check (not a demo) both available here:
Duxbury demo - Choose Duxbury 12.1 SR1 Primary for demo version: