1. PBIS Tier Review Day 1 Team Training

2. Benicia Unified School District jenbaker@beniciaunified.org
Mindi McCuen
Fairfield Suisun Unified School District
Jennifer Buzolich
Vacaville Unified School District
Katherine Morales
Solano County Office of Education
Ciara Davis
 Nicola Parr
Dennis Foster
Carolyn Patton
Kimberly Govi
 Adam Rich
Vacaville Unified School District
J.P. Grelet
 Dorothy Rothenbaum
Solano County SELPA
Kimberly Smith

3. Today’s Learning Objectives:
Introduction-Purpose
What Do You Need In Place for Tier III
CA State Recognition/TFI
Check List- Where Are You At?
Solano County Mental Health
Schedule SET Meetings
Team Time/ Tips Meeting

4. What to expect from training…..
Training and extended work time
Training Dates:
Day 1- 9/7/16
Day 2-10/12/16
Day 3- 11/10/16
Day 4- 1/10/17
SCOE Training Model
Deliver some content, review as needed
Presenters
Site Visits
Shortened slides to share with staff
This Slide is to prepare groups for what the next four days of training will be like.
You will also leave each day of training with shortened slides to take back and share what you learned with the rest of your staff.
You’re the representative team from your school site. You need to go back and solicit feedback from those back at your site. This is not something that you do TO people.

5. Show Case
These are photos of what Rolling Hills Elementary has created for their Tier I interventions. There 3 rules.

6. Show Case
Here is the Rolling Hills Elementary PBIS video

7. Intro and Purpose
Moving through the process of implementation

8. Change Takes Time… You are here Plan for rollout
Reminder for schools that change takes time and effort and is an ongoing process. Reminding them where they have been and where they are now. We will be with you the whole journey! The work we do is informed by evidence-based practices—a lot of fidelity driven into this implementation.
Plan for rollout
Fixsen, Naoom, Blase, Friedman, & Wallace, 2005

9. Overview of Tier Review
Date
Content
Day 1
Tier III needs
Where are we?
State Recognition
Solano County Mental Health
Team Time /TIPS
Day 2
Data
Team Time/TIPS
Day 3
Restorative Practices
Check in Check Out Status
PBIS Recognition
Day 4
Field Trips
CICO Implementation

10. Materials PBIS Tier I Binder SCOE website: Tier Review Day 1 Packet(
Tier Review Day 1 Packet
TIPS Meeting Form

11. What needs to be in place for Tier III
Tier II team meeting regularly
District Support for Tier II implementation
School Wide data information system such as SWIS which supports Tier II implementation
80% implementation effectiveness in every area indicated on the checklist
Usage of data to determine overall intervention effectiveness

12. CA PBIS Recognition Process
​Bronze & Silver Recognition
Gold Recognition
​Platinum Recognition
​The California PBIS Coalition recognition process is a system for acknowledging schools for PBIS implementation. Schools may earn Bronze, Silver, Gold, or Platinum recognition.
All schools that earn recognition at the Bronze, Silver, Gold, or Platinum Levels will be acknowledged by:
School names will be displayed on the California PBIS Coalition webpage
Letter of recognition
Schools submitting applications will receive notification of their recognition level late July - early August. 
​Bronze & Silver Recognition
Schools assess their fidelity using the PBIS National Center Tiered Fidelity Inventory (TFI), which can be found and completed at
Bronze is earned for completing the TFI and the online application form
Silver is earned for achieving at least 70% on one or more Tiers with an external coach of the TFI and completing the online application form
​​Gold Recognition
Gold level status requires schools to:
Document at least 70% fidelity on Tier 1 AND Tier 2 or Tier 3 on the TFI
Provide percentage of students receiving office discipline referrals (ODRs) in the following categories:
0-1 ODRs this school year
2-5 ODRs this school year
6+ ODRs this school year
Submit a copy of the Tier 2/3 Tracking Tool
Provide a supporting statement of 100 words or less about the PBIS effort of the school (details within application)
​​Platinum Recognition
Platinum level status requires schools to document 70% fidelity on all three tiers of the TFI, and submit the following evidence of implementation and effectiveness:
80-90% of all students have 0-1 office discipline referrals (ODRs)
5-10% of all students have 2-5 ODRs
1-5% of all students have 6 or more ODRs
5% or less of students have received an out-of-school suspension
Rate of ODRs per 100 students per day
Rate of OSS per 100 students per day
Number of school days per year
Number of students in your school
Evidence of sustaining or improving academic trends

13. Checklist-Where are you at?
Evaluate what is in place with the Tier Review check list
Examine the quality of those items that are in place
What is good and what are weaknesses
Determine what is not in place
Begin draft designing of those elements
Tier Review Check List-
In front of you is the Tier Review Action Plan for Tier 1 and 2
The key here is to evaluate yourselves to see where you are and to determine the quality of what you have in place
How would you rate your implementation? How are you determining that you are implementing each item? Are you doing a regular walk through? Are you inviting others to participate in the walk through?
Later we will review the checklist action plan to determine where you are

14. School-Wide Evaluation Tool (SET) Walk Through
Purpose
Schedule
This Set is the tool that we used a year ago for the walk through when you completed Tier I. This lets you know how you did on your Tier I intervention school wide.
Now we would like you to sign up for another Tier I Set because you have spent some time on Tier II and we just want to refresher on Tier I to assure that information is not being lost.

15. Meeting Foundations TIPS Meeting Minute Form
(Team Initiated Problem Solving)
Please look at your TIPs meeting form. In Tier I day 4 we did an extensive review of the use of TIPs forms which is utilized during your monthly PBIS meetings.
How many are using the TIPS form for all of your meetings? Barriers? Good Things?
Tier I and II intervention teams should be using the TIPS form
Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B

16. Identifying PBIS Team Members
Members to be included:
Administrator
Coach
Team Lead
Certificated Staff Members
Classified Staff Members
School Psych/Counselor/Behavior Specialist
Family Member
Other staff/community members
Student ( Middle/High)
Team should be representative of all staff
Across grades, departments, classified staff, tenure, race, gender, etc.
Allows for all persons in school to have a voice or receive update

17. Organizing for an effective problem solving conversation
A key to collective problem solving is to provide a process that allows everyone to follow and contribute
Problem
Use Data
Animated slide telling a well too known story. The purpose of the TIPS form is to keep us focused on the goal.
Out of Time
Solution

18. The Process: TIPS Meeting Minute Form
Documentation
Review of meeting minutes
Visual tracking of focus topics
Prevents side conversations
Prevents repetition
Encourages completion of tasks
Help people understand what needs to be documented and why. If someone talks the entire meeting and there is no discussion, that is a memo, not a meeting! No need to document irrelevant anecdotes like: ‘ Jason yawned after Debbie explained her problem’, or ‘Debbie rolled her eyes and sighed when we talked about the testing schedule’

19. TIPS Meeting Minute Form: Intro TIPS Form: Document 6
This is the form. When you do your team meeting this form should be used.

20. Meeting Information 8/15/16 3:00pm Room 14 Ken F Kim W Christina
X Ken F X Kim W X Christina X Shonna Nicki X Sandy
Quick Review

21. Agenda Items X School Wide Behavior Expectations X Behavior Matrix
Classroom Matrix
X School Wide Behavior Expectations
X Behavior Matrix
Classroom Matrix
Quick Review

22. Information & Decisions
School Wide Expectations
Discuss at next staff meeting, have grade level teams discuss take a vote at staff meeting.
Kim W.
September 15th all staff meeting
Quick Review

23. Brief Evaluation X
Quick Review

24. Updated TIPS form
Updated TIPS form look at previously defined problem. Looking at adding a section. Look under effectiveness of your solution.

25. TIPS Meeting Minute Form: The TIPS Form: Document 45b

26. We will go in-depth with these steps in later slides…
TIPS Meeting Minute Form:
Today, we introduce the complete TIPS Form: Document 45 (binder/packet)
New section: New Problem(s)
3. Identify solution action element(s)
4. Assign tasks
5. Develop fidelity of implementation & outcome checks
1. Team develops precise problem statement
2. Identify goal & timeline
We will go in-depth with these steps in later slides…

27. TIPS Meeting Minute Form:
Today, we introduce the complete TIPS Form: Document 45
New section: Previously Defined Problems
3. Check for fidelity of implementation
4. Continue or adjust action plan
2. Discuss previously assigned action steps
1. Team assesses progress against goal & timeline
Example on Next Slide

28. Where in the form would you place…
a problem discussed at the last meeting?
Where in the form would you place…
Where in the form would you place…
a new, defined precise problem statement?
Copy + paste“New Problem” from
last meeting agenda!

29. Where in the form would you…
Record if your intervention has been implemented?

30. Where in the form would you place…
a new problem identified on the agenda?
Problem: Balls not being picked up from school yard
Goal: to improve student clean up of balls on school yard
Baseline: 20% of balls are currently being picked up and put away
Look at what’s next? How do we proceed?

31. Team Work Time Guiding question Team task Use
What tasks need to be completed?
How will we divide and conquer?
When will the team meet before the next training?
Review Tier I / Tier II Action Plan
Tier I and Tier II binders and materials
What does your school PBIS handbook look like?
Review PBIS handbook.
80% goal in every area
Look at Check List Action Plan. At this time work with your team to determine where you are? Are you at 80% in each area? If not, what is your plan of action?

32. Overview of Tier Review
Date
Content
Day 1
9/7/16
Tier III needs
Where are we?
State Recognition
Solano County Mental Health
Team team/TIPS
Day 2
10/12/16
Data
Team Time/TIPS
Day 3
11/10/16
Restorative Practices
Check in Check Out Status
PBIS Recognition
Day 4
1/10/17
Field Trips
CICO Implementation
Overview of Tier Review