1. Data Pipeline Town Hall January 24, 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Special Education December Count Student October Student End of Year AERA Division H Outstanding Publication Awards Civil Rights Data Collection (CRDC) Teacher Student Data Link Human Resources

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
2/4/2019
Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Teacher Student Data Link Snapshot (for migrant students)
Coming Soon 10

11. Special Education December Count

12. Special Education December Count – Schedule
Wednesday, January 23rd – complete error free snapshot
all IEP and Staff Interchange errors resolved
December Count Snapshot errors resolved
Thursday, January 24th- 31st – Initial Report Review
Review December Count Staff and Student Cognos reports
No need to sign and submit to CDE until the next report review week
Thursday, January 31st is the following STATE DEADLINE. Date by which the Administrative Unit must have created a Complete Special Education December Count Snapshot in Pipeline.  
Upload the following signed reports to the ESSU Data Management System:
Staff Data Validity Certification Report (1 page)
Student Data Validity Certification Report (1 page)
These certify you have reviewed all the staff and student December Count reports with your director.
Special Education December Count - Lindsey Heitman - (303)

13. DEADLINES WHAT’s DUE & WHEN
January 31, 2019
Staff Data Validity Certification Report 1.0
Student Data Validity Certification Report 2.0
February 21, 2019
Upload Required Reports to the Data Management System (all other “numbered” reports)
Reports are to be uploaded to the Data Management System under the Profile Tab (Same location as the Discipline and EOY Reports) . 13

14. How do I view the reports?
2/4/2019
How do I view the reports?
From the Data Pipeline website, click on +Cognos Report
In COGNOS choose Special Education December
The following types of reports are available
Included – Staff and Student
Excluded – Staff and Student
Error Reports – Summary and Detail for Staff and Student
Staff Summary and Detail Reports
Student Summary and Detail Reports
Staff and Student Data Validity Certification Reports
SAM Reports
Educational Orphan (New) 14

15. Report Checklist
-found at this link under the ‘Reports’ section 15

16. STAFF DATA VALIDITY Certification Report
2/4/2019
STAFF DATA VALIDITY Certification Report
* Note 1.3 has been removed *
Your Director must certify that they have reviewed all these reports. Report Numbers 1, 2, and 4 will be uploaded to the DMS in February, after the CDE had reviewed state data for duplicates.

17. Student Data Validity Certification Report
2/4/2019
Student Data Validity Certification Report
Before the January due date your director must review the Error Reports for Warnings. Your director must also review the other reports listed and they may want to review “detail” reports that are tied to these.
Your Director must certify that they have reviewed all these reports in January. Report Numbers 1, 2, 3, 4, 5, 7, 9, 10, 12, 13, 14, and 15 will not be uploaded to the DMS until February, after the CDE had reviewed state data for duplicates.

18. Submitting Data Certification Reports (2 reports)
Staff and Student Data Certification Reports are due on Thursday, January 31, 2019
Reports require a wet signature by the Special Education Director along with the date the reports were signed.
Scan both signed documents into a PDF
Upload the PDF to the Data Management System/Profile Tab

19. Special Education December Count – Office Hours
December Count Office Hours: January 30th from 2:00 – 3:00 next steps, Q&A
Login Information:
Call-in number:
Special Education December Count - Lindsey Heitman - (303)

20. Special Education December Count Contact Info
Special Education December Count contact information
Lindsey Heitman – (Primary contact)
Orla Bolger –
*Please include your AU #, District #, Error code # (if applicable), and phone number in s 
Resources
Special Education IEP Interchange:
Staff Interchange:
Special Education December Count Snapshot: 20

21. Student October

22. Student October
Public release of Student October Count Data is today Thursday, January 24th.
Overall statewide student enrollment continues a slow growth trend at 0.1%. There was only 1,256 student increase. Statewide total is 911,536 students.
Numbers-wise, District 49 saw the largest number of student gains at 949 students but Agate had the largest percentage gains. Other districts seeing gains were School District 27J, Las Animas and the Charter School Institute.
Online enrollment continues to grow at a steady pace at 6.9%.
Contact Information: Genevieve Hale at

23. Student October
Free and Reduced lunch numbers, English language learner numbers and gifted and talented student numbers have declined from the previous October Count. Special Education numbers have increased from the previous October Count.
For race/ethnicity, the fastest growing category in 2018 numbers- wise is two or more races.
The 15 largest school districts represent 67.1% of the total statewide enrollment 132 local education agencies have an enrollment of fewer than 2,000 students. The vast majority of Colorado districts are small but the greatest number of students are in the largest districts. Denver Public Schools continues to be the largest district for student enrollment count.
Contact Information: Genevieve Hale at

24. P 303.866.6596 | C 720.324.9179 Hunter_Mary@cde.state.co.us
Student October
Just a reminder that there will be an ASCENT training webinar from 10:30 to 12:00 on Wednesday, February 6th. October Count Respondents should have received information from Mary Anne Hunter in CDE’s Postsecondary Readiness Office. For more information contact:
Mary Anne Hunter Postsecondary Pathways Coordinator Office of Postsecondary Readiness
P   |  C
Thank you again to everyone’s hard work this year. It was a team effort!
Contact Information: Genevieve Hale at

25. Student End of Year

26. Improved Mobility Rate Report
New School Student Mobility Report replaces the District Student Mobility Report and adds the following columns to the existing report:
School Population
District Mobile
District Mobile Incidents
District Population
These new columns allow districts to reconcile between the two Cognos reports more easily.
detailing new Cognos report and tie-out procedures.

27. Mobility Rate Reminders
In response to district questions:
Starting with the October Count date rather than the beginning of the school year.
Grade reassignments are not considered mobile moves. (type code 10)
Transfers to and from a public school in the same school district are considered mobile at the school-level but not at the district level. (type code 11)
Amanda Callinan

28. AERA Division H Outstanding Publication Awards Division H: AERA’s home for people dedicated to applied research, evaluation, and assessment in the schools.

29. Background AERA typically focuses on journals and books.
About 40 years ago, Division H needed to show AERA’s membership that there’s a wealth of R&D in the schools that isn’t found in journals and books. 
The real goal of the Division H Outstanding Publication competition is participation, not just awards. 
At one point, there were over 100 entries each year. 
About 1/3 of that now, even though today there are more outstanding publications than ever in our school systems.
Share yours! 
Show AERA that the evaluators, researchers, and assessment directors in the schools are the ones in touch with what works and what’s happening.

30. Categories for Entries
Advances in Methodology
Applied Research Reports
Program Evaluation
Assessment/Accountability
Outstanding Dissertation/Thesis
Communicating Research, Accountability, Evaluation and/or Assessment to Lay Audiences

31. Requirements for Submissions
You don’t have to be a member to submit
AERA Division H 2019 Outstanding Publications Competition handout available below
Include:
Abstract or summary
Description of the purpose
Methodology and data used
Summary of the results
Discussion of findings, conclusions and/or recommendations
Submissions due midnight January 31st

32. To Explore Past Entries Go To: ww.ARNIEdocs.info
Search with these tags in quotation marks for each category.  Change the year for earlier entries.
“2018 Applied Research”
“2018 Assessment & Accountability”
“2018 Communicating Research, Accountability, Evaluation & Assessment”
“2018 Outstanding Dissertation/Thesis”
“2018 Program Evaluation”
If you want to find only the winning entries, use these tags.
“2018 Applied Research Winner”
“2018 Assessment & Accountability Winner”
“2018 Communicating Research, Accountability, Evaluation & Assessment Winner”
“2018 Outstanding Dissertation/Thesis Winner”
“2018 Program Evaluation Winner”

33. 2017-18 Civil Rights Data Collection (CRDC)

34. 2017-18 Civil Rights Data Collection (CRDC)
There has been no announcement regarding CRDC opening of which we are aware
CDE will begin pre-population this week
DO NOT get into the system until CDE communicates with you. PLEASE WAIT!!!
Otherwise, your data will be overwritten
This occurred last go round.
Colorado is not scheduled to go live until some time in February.

35. Teacher Student Data Link

36. PAUSED for majority of students REQUIRED for migrant students:
Collection Status
PAUSED for majority of students
REQUIRED for migrant students:
8th -12th grade only
Receiving partial or full credit for at least 1 course in your district

37. Impact on LEAs with Migrant Students
Course Instructor File does not need to be uploaded
Local Course Codes must be mapped via Statewide Standard Course Code System (SSCC) for any 8th – 12th grade courses attended by migrant student(s)
Course Enrollment file must be uploaded for 8th-12th grade migrant students only
TSDL snapshot must be created and finalized for the migrant students

38. Impact on LEAs without Migrant Students
Course Instructor File does not need to be uploaded
Local Course Codes are not required to be mapped within SSCC
Course Enrollment file does not need to be uploaded
TSDL snapshot does not need to be created or finalized

39. November 2018 January 2019 June 2019 August 2019 Timeline
SSCC Open – Map Courses
TSDL Interchange Open – Upload Migrant COE file
January 2019
TSDL Snapshot Opens- start creating Snapshot
June 2019
Migrant COE file error free
TSDL Snapshot created
Review and Finalize data (suggested)
August 2019
Review and Finalize Data (required)

40. TSDL Interchange Resources
Course Code Documentation found at:
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Defects
Business Rules
Trainings
Additional Resources – Frequently Asked Questions
Contact:
Annette Severson: or

41. Human Resources

42. Human Resources Timeline
Wednesday, January 23rd: HR Snapshot Created
Thursday, January 24th – 31st : Special Education Report Review
January
Thursday, February 14th: Snapshot Error Free
Thursday, February 14th – 21st: Snapshot Report Review
Thursday, February 21st: Final Deadline
February
Human Resources– Annette Severson –

43. Special Education Report Review
Create the Human Resources Snapshot to update reports
Cognos Report-> Human Resources -> Special Education Staff Report
Review report for accuracy, main points to check:
All special education staff included
FTE for each record is accurate
Job Classification Code is correct

44. Troubleshooting the HR200 Error
HR200 – Error when In-Field Status is reported with code 01 (endorsement) but the endorsement found does not match the teaching subject area code
Endorsement(s) and E-Key(s) found for each teacher is included in the Pipeline Error Report on the far right hand side
Use E-Key to filter the Crosswalk Table to determine which teaching subjects are aligned with it
If no endorsement(s) are shown in report, endorsements were not found for the reported SSN

45. Example of Troubleshooting HR200
Error Report: Crosswalk at
Error Type
Error Code
Teaching Subject Area
Demonstrates in Field Status 1
Active Colorado License Type
All Endorsements E
HR200
1000 01
Professional
787 - Mathematics Education (7-12)

46. Example of Troubleshooting HR200 (continued)
Since the teaching subject area code is reported as 1000, the endorsement for Mathematics isn’t linked in the crosswalk; either
Another method for reporting in-field status would be used instead of the code 01 in this record OR
If the teacher is teaching Math, then the teaching subject area would need to be updated to the code for Math (1100)

47. Another Example of Troubleshooting HR200
Error Report:
The Active Colorado License and All Endorsements fields are blank in this report:
No license was found for the reported SSN
If there is a license on file for the teacher, check that the SSN matches. Often, this is the issue- the SSN on the license is different that what is reported in the HR snapshot
Error Type
Error Code
Teaching Subject Area
Demonstrates in Field Status 1
Active Colorado License Type
All Endorsements E
HR200
0600 01

48. Human Resources Snapshot information:
Resources and Contact Information
Human Resources Snapshot information:
Annette Severson:
Staff Interchange information:
Lindsey Heitman:
Human Resources– Annette Severson –

49. Tentative Student Biographical Data (SBD) Dates

50. CoAlt: ELA and Math (DLM)
Tentative SBD Dates 2019
WIDA ACCESS for ELLs
March 18th to March 26th
SAT/PSAT
May 16th to May 23rd
CMAS: Math, ELA, CSLA, Science, Social Studies and CoAlt: Science and Social Studies
May 20th to May 30th
CoAlt: ELA and Math (DLM)
May 29th to June 5th
Manual updates and training webinars will be available prior to WIDA ACCESS SBD

51. SAT Pre-ID
The SAT Pre-ID data is available in Data Pipeline under SAT SBD as file type-> Vendor and extract type -> Pre- coded Labels Data has already been sent to the vendor, this is just for your information so you know which students to expect labels for.

52. General Data Questions: Jasmine Carey
Assessment Contacts
General Data Questions:
Jasmine Carey
Shangte Shen

53. Thursday, January 31th, 2019 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, January 31th, a.m.-10 a.m.