1. ONC BOCES Diane Matteson Tammy Pochily Tara Nolet
Human Resources Office
ONC BOCES
Diane Matteson
Tammy Pochily
Tara Nolet

2. Services/Programs Cooperative Personnel Recruitment 640
Human Resources -
Personnel Office
Cooperative Personnel Recruitment
640
Certification
AESOP – Substitute Calling & Attendance System
650
Employee Assistance Program
660

3. Human Resources ONC BOCES Human Resources
Recruiting
Post
Advertise
Process applicants
Interviews
Applicant letters
Attend recruiting fairs
Visit Colleges
Personnel
Tenure
Seniority
Preferred eligible list
LOA process
FMLA
Civil service
Letters of intent
Retirements/resignations
Required reporting
Required surveys
Salary notices
Job descriptions
Duty statements
Evaluations
Budgeting
Improvement plans
Disciplinary issues
Benefit policies
Board of Education policies
Payroll – salary spreadsheets
Salary data entry
Employment verifications
Process health/dental forms to terminations/adds/changes
Contracts – negotiations
Study grants
Opening day coordination
Web page maintenance
Process foil requests
Trainings
Mentoring
Professional Development
ONC BOCES Attendance
Approvals
Monitoring & audits
Attendance export from AESOP to Wincap
Substitute reports for payroll
Sick banks
Workers compensation
Board
Agenda/Addenda
Letters/information to staff
Appointments
Fingerprint clearance of staff in system
Benefit Orientation/implementation
Wincap
Set up new modules for implementation
Input/terminate staff in the system
Maintain all data in system
Salary/benefits update for budget development
My Wincap setup/maintenance
Wincap security manager
Certification
Teacher/LTA/Coaching
Process evaluations
Assist districts and area residents with all aspects of certification
Certification Updates
Employee Assistance Program
Assist school personnel and family members with a variety of issues - accessible 24/7
Counseling
Work/Life Benefits and Resources
Wellness Benefits and Resources
Substitute Calling/Attendance System (AESOP)
This list is a sample of some of the duties we work on in the HR Office

4. Certification
ONC BOCES provides assistance through a Regional Teacher Certification Office for individuals residing and/or employed within the ONC BOCES region seeking New York State Teacher/Licensed Teaching Assistant/Coaching Certification. The assistance includes:
Providing information regarding certification regulations and requirements
Review of transcripts, credentials and applications for teacher certification
Providing information regarding the testing requirements
Liaison with the New York State Office of Teaching on certification updates & issues
The Regional Office is empowered to make recommendations for certification
Provisional/Initial
Permanent/Professional
LTA – Level I, II, & III, Paraprofessional
Coaching – Temporary & Professional
Certification Updates
Currently there are 18 Regional Certification Offices in NYS
All ONC BOCES districts and surrounding area
Surrounding districts outside of ONC region – DCMO, Herkimer, Broome as they no longer have a Regional Certification Officers
Average of 6 calls per day – slow periods
Average of s per year
Evaluated/processed 118 certification applications the past year

5. Cooperative Personnel Recruitment Service
This shared service assists schools in recruiting personnel including administrators, teachers and support personnel. There are two levels of service available.
Level One – includes reduced rates for advertising, attendance at recruitment fairs and liaison activities with colleges and universities. The cost of this component includes a base fee plus advertising expenses. During we placed $65,571 in advertisements in the local papers. The first four months of we placed over $42,322 in advertisements!
Level Two – includes OLAS (On-Line Application System) for Instructional positions provided via a cross contract with PNW BOCES. This system is designed specifically for school districts and BOCES. Currently there are over 300 districts and BOCES utilizing this system with over 85,000 candidates in the database.
Non-Instructional Online Application – You now have the ability to post positions such as School Nurse, Teacher Aide, Bus Driver, Clerical Staff, Custodial and other Non-Instructional positions. You will also have the capability to search applicants in the database.
Some of the advantages include: accessibility from any computer with internet access, multiple search capabilities, marketing initiatives provided, saves districts time and money.
Level 1 – Cost is $2,500 year (7 districts plus BOCES)
Level 2 – Based on RWADA and ranges from $2,125 - $3,175 (12 districts plus BOCES)
Total ads ran just in local newspapers – Level 1 for $65,571
Total ads ran for the first 4 months this year - $42,322
As of the end of February - $51,350
These are only ads in newspapers and does not include all the ads we draft and input into the OLAS system.

6. Substitute Service - AESOP
The AESOP service is an automated system for district staff to report absences and secure substitutes that is accessible 24/7. Staff can report absences by telephone or via the internet. Instructional staff can leave special voice or text messages with instructions for the substitute. Substitutes can job shop and also allow for temporary Do Not Disturb and Unavailable status. Supervisors have access to see the status of absences, substitutes and overview of jobs 24/7.
The cost is based on a per employee charge. Currently, we have over 627 employees and 328 substitutes in the system. For the school year, the system processed 14,500 absences in the system.
6 Districts Plus BOCES
627 Employees in the system
328 Subs in the system – up from last year by about 75
Statistics from 9/1/2015
Total jobs – 4,420
Filled – 3,842
Unfilled – (some jobs do not require subs)
Approx. 87% fill rate -
Cost - $88.15 per Employee – Subs not charged

7. Employee Assistance Program (EAP)
The EAP service assist school personnel and their eligible family members with a variety of issues. The service is accessible 24/7. This service can provide individuals assistance with:
Financial and Budgeting
Tenant rights
Family legal
Grief and Bereavement
Relationships
Child & Teen
Alcohol and Drub Abuse
Consumer Complaints
Employee Benefits:
Unlimited telephone counseling
Face to face counseling sessions (3 per issue)
Work/Life Benefits
Wellness Benefits
Web site:
926 Employees served by EAP
9 Districts plus BOCES
Cost - $25 per employee