1. Reaping the Benefits of the New Mexico Facility Information Management System (FIMS)
Bob Bittner and Les Martinez
New Mexico Public School Facilities Authority
December 6, 2008

2. Purpose of FIMS
Simply a tool to assist all NM districts to effectively use available resources to improved school facilities.

3. Outline FIMS 101 Benefits of full implementation
Effectively applying the tools
Reaping the benefits

4. FIMS can … 1. Help you manage maintenance staff and contractors and identify opportunities for savings. 2. Help you manage utility use and cost and identify opportunities for savings.

5. 3 Basic Tools Maintenance Direct Preventative Maintenance Direct
Documentation of all maintenance work
Preventative Maintenance Direct
Automatic generation of preventative maintenance work orders
Utility Direct
Capture, monitor and analyze utility usage and expenditures
Note: SchoolDude is the product vendor, and FIMS is the New Mexico system

6. District is able to make Data Driven Decisions
Potential Benefits
Improved learning environment in the classroom
Reduction of classroom disruptions
Standardized work order process
Documentation process for Risk Management
Enhanced performance of equipment through effective PM
Reduction of premature equipment failure/replacement
Energy Management at the district
Finding erroneous/duplicative utility charges
Identify wasteful buildings and/or utility use practices
Staff accountability
District is able to make Data Driven Decisions

7. The Value of Data
You shouldn’t rely on intuition or opinions -- get true facts from data.
Set benchmarks, measure and track your district’s progress.
Note: If you don’t measure your understanding of the issue is probably very limited.

8. Potential Benefits
Typical data available from FIMS on your district’s maintenance workload by:
Craft (plumbing, heating, playground, roofs, doors…)
Purpose (Preventative Maintenance, Building, Grounds Support Services,…)
Location (HS, MS, ES…..)
Assigned Employee
Any combination of these and many other codes, plus graphs and charts
Quality Data is important if one is to rely on this information!

9. Potential Benefits
Typical data available on FIMS for your district energy management:
Utility use & cost by Location (HS, MS, ES…..)
Utility use & cost per Square Foot
Utility use & cost per Student
Plus graph and charts
Data collection and analysis are critical components of an Energy Management Program!

10. The FIMS Data Life Cycle

11. Workload by Craft

12. Workload by Craft

13. Workload by Purpose

14. Workload by Purpose

15. Lack of Preventative Maintenance Results in Unplanned Expenditures

16. Effective Preventative Maintenance Results in Savings + Benefits

17. Energy Management – Utility Direct provides a tool to collect and analyze utility use data

18. Energy Management – Utility Direct provides a tool to collect and analyze utility cost data

19. Identify your needs using the data and adjust your operations
Reap the Benefits
Use the FIMS tools to your district’s advantage
Automatic Report feature
Unlimited Training from Schooldude
PSFA Maintenance Knowledge base
Identify your needs using the data and adjust your operations

20. Reap the Benefits
Effective Maintenance and Utility Management can be achieved by:
Supporting your district’s commitment to embrace the FIMS tools and practices.
Requesting updates and reports on the implementation and continuous development of the Preventative Maintenance and Utility Management programs
Reviewing data from the reports and discussing strategies to overcome challenges
Implementing change based on the data.
The Data does not give you the answer but it does provide the next question to ask!

21. Information at nmschoolbuildings.org or nmpsfa.org

22. PSFA Maintenance Portal

23. Contact us at PSFA Maintenance 505-843-6272
Bob Bittner
Les Martinez