1. Preparing for ExamSoft - Faculty
We want you to be prepared for your exam on exam day!
The following slides are the ExamSoft’s recommended best practices.
Use Google Chrome or Mozilla Firefox to access the Examplify.
(NOTE: Once this is downloaded it will not need to be downloaded again.)

2. Ensure exam day policies are in place (i. e
Ensure exam day policies are in place (i.e., proctoring practices, student procedures).
Determine and communicate make-up/late start assessment practices.
Create a Pre-Assessment notice - a notice to students about your exam that they will see and agree to before the exam content is visible.
As a best practice, we suggest that faculty post and have students download their assessment 48 to 72 hours prior to the date of the exam.
Please give the Academic Program Specialist at least five business days prior to the assessment’s download date to create the exam.

3. Creating a Pre-Assessment Notice
Login to your portal
You can use the “Add Pre - Assessment Notice” button to type your own message that students will see before taking the test. This is optional, but recommended.
Notices may remind students of special instructions, requirements that pertain to your assessment.
You may include: Student Rights and Responsibilities for academic and professional integrity
You may include multiple notices on your assessment.

4. Notifications for Students:
Personal Devices - faculty should instruct them to download their assessment at least hours prior to the date of the actual exam.
Lab Users - will need to download their assessment on the day of the exam.
Students Download Examplify:
Reminders:
send s to all students to download the exam
Download Start and End date
Upload Reminder (deadline to complete exam)

5. Generating Invites Log into ExamSoft
Open the Admin tab (top right – blue area)
Select Users.
Select the Students (sub level-tab)
Select the checkbox next to each student that needs to be invited or their invite has expired.
With the students selected, click the Invite button (bottom left)
 Set date and time you want to send the invite
Click Send Invite. You will see a
Success = (top right)

6. Posting an Assessment Create an assessment password
Password must contain:
at least 6 and no more than 60 alpha characters
one number
letters
You may also randomly generate an assessment password

7. Continuation/Resume Code
A number that needs to be entered into Examplify in the event when a computer is turned off mid-exam.
Two types of Resume Code
Only be used by one individual student or
Universal Resume Code which can be used by all students for that assessment

8. Method I: Make-Up/Missed Assessments
Step 1: Remove Missing Students
Step 2:
Create a Linked Assessment
Set up new assessment password
Select the students
Strict download start and end times for make-up exam
Post assessment
Notify the students that need to make-up exam
New posting and assessment password NOTE: this method will allow you to run a Combined report with the original posting and the Linked assessment.

9. Method II: Make-Up/Missed Assessments
Step 1: Remove Missing Students
Step 2:
Create an Unlinked Assessment
Create new assessment password
Select the students
Strict download start and end times for make-up exam
Post assessment
Notify the students that need to make-up exam
You will be able to edit all of the assessment options, content, and post settings NOTE: this method will NOT allow you to run a Combined report.

10. Unexpected Outages Internet Outages Power Outages
Download exams prior to arrival to class
Students will be able to enter and complete exam
Answers will be safe and secure until able to reconnect
Power Outages
Advise students to fully charge devise prior to exam
If they have enough battery life, the students will be able to upload once connected to the internet
If you choose to postpone, have students COMPLETELY SHUT DOWN their devices to stop the timer until power is restored.

11. Fire Drill Mid-Exam Evacuation (ie Fire Drill)
Instruct students to COMPLETELY SHUT DOWN their devices to stop timer
DO NOT instruct to SUBMIT the exam
DO NOT close the laptop. Closing will put the computer to sleep but WILL NOT stop the timer.