1. Area Admin Manager (Northern)
Candidate Pack

2. Recruitment Processes Indicative Timeline
Welcome
About the MMO
Vacancy Description
Recruitment Processes
Indicative Timeline
Terms, Conditions and Benefits
Candidate Information Pack

3. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
The Marine Management Organisation (MMO) is an executive non-departmental public body of the Department for Environment, Food and Rural Affairs.
We license and regulate marine activities in the seas around England and Wales so that they're carried out in a sustainable way.
We’re responsible for:
Managing and monitoring fishing fleet sizes and quotas for catches.
Ensuring compliance with fisheries regulations, such as fishing vessel licences and quotas for fish and seafood.
Managing funding programmes for fisheries activities.
Planning and licensing for marine construction, deposits and dredging that may have an environmental, economic or social impact.
Making marine nature conservation byelaws.
Dealing with marine pollution emergencies, including oil spills.
Helping to prevent illegal, unregulated and unreported fishing worldwide.
Producing marine plans to include all marine activities, including those we don’t directly regulate.
More information about our work is on the GOV.UK website.
The Marine Management Organisation is committed to its staff and believes in investing in their wellbeing and learning and development.
We strive to be an Organisation that creates an environment in which staff are able to identify and share good practice, celebrate success and encourage positive attitudes towards diversity.
John Tuckett, CEO
Candidate Information Pack

4. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
ABOUT THE WORK AREA
MMO enforcement activity is predominantly carried out by staff that are located in one of MMO’s 16 coastal offices. Our work seeks to ensure and promote compliance with the European Commission and national sea fisheries regulations, marine licensing and marine nature conservation legislation.
We co-ordinate programmes for monitoring, control and surveillance of sea fishing activity, marine licensable activity and marine conservation measures within the EEZ around the coast of England and for UK vessels outside those waters.
We primarily seek to educate and inform marine sectors to promote compliance with the various regulatory requirements. We also investigate and take appropriate enforcement action, including prosecution, when serious breaches of the regulations are identified.
Activities of coastal offices include;
Monitoring and assessment of fishing activity through receiving data systems
Undertaking risk assessment and intelligence gathering
Inspections of fishing vessels at sea and in port (this would include joining Royal Navy Fishery Protection Squadron at sea or co-operation with others (eg Inshore Fisheries Conservation Authorities)
Inspections of fishing industry premises, fish markets, etc
Inspections of marine licensable activities
Monitoring and inspection of activities which may affect marine protected areas (MPAs) or protected species
Undertaking investigations into incidents of non-compliant activities.
Candidate Information Pack

5. CASE STUDY – The Area Admin Manager Role
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
CASE STUDY – The Area Admin Manager Role
The Area Admin Manager role is a very challenging and rewarding one. No two days are the same and it can be very reactive but that’s what makes it so interesting.
The job involves managing administrative staff in a number of coastal offices, meaning regular contact and visits are needed to ensure consistency in the Northern Marine Area as a whole and to work as one team.
Being the Area Admin Manager for the Northern Marine Area involves all aspects of the admin function, from overseeing and reporting on data entry statistics, fishing vessel licensing transactions, facilitating and taking notes for meetings, monitoring cost centre budgets, administration for recruitment and generally ensuring that the area and offices run smoothly and to the high standard that we work to.
There role also involves organising area conferences which can involve researching locations and venues to achieve the best value for money, liaising with other teams/organisations to arrange speakers/presentations and being on hand throughout the even to make sure it runs smoothly.
There are opportunities to get involved in a wide range of areas and gain a good overview of the organisation.
Candidate Information Pack

6. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title:
Area Admin Manager (Northern)
Grade: EO
Location: North Shields, Whitehaven, Scarborough
The role will require attendance at the North Shields office for the majority of the working week.
Vacancy Reference:
Salary: £23,387 pa
About the Job
Reporting to the Principal Marine Officer the role is principally to manage the Northern Marine Area’s administration function including line management of administrative officers and temporary staff.
The role oversees data entry, fishing vessel licensing, budget management, reporting and general administration as necessary.
Candidate Information Pack

7. Main Duties and Accountabilities
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title:
Area Admin Manager (Northern)
Grade: EO
Location: North Shields, Whitehaven, Scarborough
The role will require attendance at the North Shields office for the majority of the working week.
Vacancy Reference:
Salary: £23,387 pa
Main Duties and Accountabilities
Management of Admin Team
Manage the admin function for North Shields, Scarborough and Whitehaven offices ensuring that all required deadlines are met.
Visit Whitehaven and Scarborough offices at least quarterly.
Line manage North Shields, Scarborough and Whitehaven admin staff.
Build and maintain resilience for the NMA administrative functions by the end of the reporting year.
Chair admin meetings to discuss any issues, monitor workloads and feed up any major issues.
Prioritise Data Entry work within the Marine Area
Act as a point of contact for data entry issues, working with the Model Office, Cefas and other Marine Area contacts to resolve.
Provide updates to management on a fortnightly basis on outstanding data entry and raise any issues that may be having an impact on progress.
Oversee data entry staff to ensure that they accurately carry out and prioritise data entry tasks .
Build resilience to cope with backlogs within the area and other teams.
Candidate Information Pack

8. Main Duties and Accountabilities
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title:
Area Admin Manager (Northern)
Grade: EO
Location: North Shields, Whitehaven, Scarborough
The role will require attendance at the North Shields office for the majority of the working week.
Vacancy Reference:
Salary: £23,387 pa
Main Duties and Accountabilities
Reporting and Organising
Report on data entry figures weekly.
Organise and administer monthly area managers meetings.
Organise biannual area conferences.
Organise meetings/workshops for the area as and when required.
Attend meetings/dial ins, feed in area specific issues/suggestions and keep admin staff updated on progress.
Budget Management and Purchasing
Monitor budget expenditure uptake and profiling for cost centre.
Check validity of invoices and refer them for payment.
Maintain an audit system to record overtime approval against relevant claims.
Vessel Licensing
In the absence of Senior Marine Officer, sign licences/entitlements, ensuring that the process has been carried out correctly.
Carry out licence transactions as and when necessary
Keep up to date with DEFRA consultations/decisions that affect licensing work.
Candidate Information Pack

9. Main Duties and Accountabilities
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title:
Area Admin Manager (Northern)
Grade: EO
Location: North Shields, Whitehaven, Scarborough
The role will require attendance at the North Shields office for the majority of the working week.
Vacancy Reference:
Salary: £23,387 pa
Main Duties and Accountabilities
General Administration of Northern Marine Area
Be first point of contact for time recording issues, add new users, providing guidance and chase up non-completion.
Maintain the SharePoint sites as well as area distribution lists.
Address estates/Interserve issues for North Shields estates.
Order stationery/equipment.
Book travel/accommodation for area staff as and when required, ensuring best value for money.
Provide support to the management team as and when required.
Candidate Information Pack

10. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Role Criteria
Essential criteria for this role
The ability to plan and organise work effectively including to ensure successful and timely delivery of tasks, working with external. organisations and their monitoring and implementation responsibilities.
Ability to review progress and apply improvements to subsequent tasks/projects.
Excellent technical and IT abilities as well as excellent judgement, objectivity, prioritisation and time management skills.
Desirable criteria for this role
Good understanding of data entry.
Good understanding of vessel licensing.
Management experience.
Good understanding of marine and coastal issues.
Job Title:
Area Admin Manager (Northern)
Grade: EO
Location: North Shields, Whitehaven, Scarborough
The role will require attendance at the North Shields office for the majority of the working week.
Vacancy Reference:
Salary: £23,387 pa
Candidate Information Pack

11. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Competency Profile
The core competencies for this role are
Leading and communicating
Delivering at pace
Managing a quality service
For further information on the MMO competency framework please visit GOV.UK
Job Title:
Area Admin Manager (Northern)
Grade: EO
Location: North Shields, Whitehaven, Scarborough
The role will require attendance at the North Shields office for the majority of the working week.
Vacancy Reference:
Salary: £23,387 pa
Candidate Information Pack

12. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
How to Apply
All of our jobs are advertised on the Civil Service Jobs website.
Sift and Interviews
An initial sift will be carried out using an online situational judgement test and essential criteria gained from your CV.
A link to the situational judgement test will be ed to you after the closing date.
The interview will consist of a 10 minute presentation (topic to be confirmed in invite to interview) followed by
a 35 minute competency/technical based interview.
Questions will then be invited from the interview panel.
Further Information
If you have any questions about applying for this role please contact:
Andrew Newlands
Tel:
Candidate Information Pack

13. Week commencing 29th October 2018
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Indicative Timeline
Please note these dates are only indicative at this stage and could be subject to change.
If you are unable to meet these timeframes, please let us know by contacting;
Andy Newlands
Tel
Week commencing
26th November 2018
Anticipated start date
Week commencing
29th October 2018
Outcome
Week commencing 29th October 2018
Interviews
11th October
– 18th October 2018
Sift period*
7th October 2018
Closing date
Octoberr 2018
November 2018
Interviews will take place at Neville House, Bell Street, North Shields, NE30 1LJ.
* The sift will include an online situational judgement test as an initial sift, links to the test will be sent via .
Candidate Information Pack

14. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Appointment Term:
Location:
Working Arrangements:
Salary Range:
Pension:
Permanent
Neville House, Bell Street, North Shields
Fish Hall, North Shore Road, Whitehaven*
Newchase Court, Hopper Hill Road, Scarborough*
*The role will require attendance at the North Shields office for the majority of the working week.
Full time, Part time, flexible working arrangements.
With competitive maternity, paternity and parental leave we also recognise the importance of a good work-life balance and offer flexible working and a family friendly approach to work.
£23,387 - £27,227
Your pension is a valuable part of your total reward package where:
The employer makes a significant contribution to the cost of your pension.
Your contributions come out of your salary before any tax is taken. This means, if you pay tax, your take-home pay will not be reduced by the full amount of your contribution; and
Your pension will continue to provide valuable benefits for you and your family if you are too ill to continue to work or die before you retire. For more information, visit
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15. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Leave Allowance:
Training and Development:
Other Benefits:
30 days (pro-rated for part time staff), 10 and a half day’s public and privilege holidays and flexible working.
We are committed to investing in our staff and offer a range of work based training and qualifications, coaching and mentoring opportunities and a guaranteed five days of learning a year.
Childcare - the Civil Service recognises that many staff balance working lives with the demands of a family life and offers support with childcare and holiday play schemes costs by providing childcare vouchers for staff who meet the eligibility criteria.
Special leave.
Sick pay.
Salary advances.
Interest free season ticket and bicycle loans.
Defra discount scheme.
Employee Assistance Programme.
Eye care.
Trade Unions.
Mediation service.
Volunteering.
Staff networking pages.
Some sites also offer onsite facilities including fitness centres and staff canteens.
Candidate Information Pack

16. Candidate Information Pack
Welcome
Background
Vacancy
Process
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T’s & C’s
Eligibility:
Nationality:
Reserved for UK Nationals:
This post is advertised to suitably qualified people in the external market, and to existing Civil Servants and those in accredited Non Departmental Public Bodies.
All jobs listed in our current vacancies are open to:
EC nationals
members of the Commonwealth, European Economic Area (EEA) and certain non-EEA family members
Candidates from the Commonwealth must be free from any restrictions to reside and take up employment in the UK.
As part of our selection process, successful candidates will be asked to provide, in confidence, evidence of entitlement to work in the UK and to provide references for your character and health. We will usually ask for documentary evidence of your nationality and other personal details to enable us to start taking up references, health and security clearance checks. We will tell you what you need to bring with you if you are invited to attend an assessment centre.
Certain posts, notably those concerned with security and intelligence, might be reserved for British citizens, but this will not normally prevent access to a wide range of developmental opportunities within the Civil Service.
This is not a reserved post.
Candidate Information Pack

17. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Security Clearance:
Conflicts of interest:
Pre-employment checks will be undertaken in accordance with the HM Government Baseline Personnel Security Standard (BPSS). The BPSS comprises verification of four main elements:
Identity
employment history for the last three years
nationality and immigration status, including the right to work
criminal records check for unspent convictions also known as a Disclosure and Barring Service (DBS) checks.
In some circumstances enhanced checks may also be required however candidates will be advised if this is the case.
Additionally, successful candidates are required to give a reasonable account of any significant periods (six months or more in the past three years) of time spent abroad.
The DBS checks are designed to provide clarity on any unspent convictions and therefore the provisions of the Rehabilitation of Offenders Act (1974) apply.
Candidates must note the requirement to declare any interests they may have that might cause questions to be raised about their approach to the business of the Department. They are required to declare any relevant business interests, shareholdings, positions of authority, retainers, consultancy arrangements or other connections with commercial, public or voluntary bodies, both for themselves and for their spouses/partners. The successful candidate will be required to give up any conflicting interests and his/her other business and financial interests may be published.
Candidate Information Pack

18. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Equality and Diversity:
Civil Service Code:
The Marine Management Organisation is committed to being an equal opportunities employer. We value and welcome diversity. We aim to develop all our staff to enable them to make a full contribution to meeting the Department's objectives, and to fulfil their own potential on merit. We will not tolerate harassment or other unfair discrimination on grounds of sex, marital status, race, colour, nationality, ethnic origin, disability, age, religion or sexual orientation. We will promote and support the use of a range of flexible working patterns to enable staff to balance home and work responsibilities; and we will treat people fairly irrespective of their working arrangements.
Under the terms of the Equality Act 2010, we are legally required to consider making reasonable adjustments to ensure that disabled people are not disadvantaged in the recruitment and selection process. We are therefore committed to meeting, wherever possible, any needs you specify in your application. We will also consider any reasonable adjustments under the terms of the Act to enable any applicant with a
disability (as defined under the Act) to meet the requirements of the post.
We offer a Guaranteed Interview Scheme for people with disabilities (as defined by the Equality Act 2010) who meet the minimum criteria for appointment.
All civil servants are subject to the provisions of the Civil Service Code that details the
Civil Service values, standards of behaviour and rights and responsibilities.
For further information, visit GOV.UK.
Candidate Information Pack