1. Joint Finance Committee/ Council May 21, 2018
Department of Libraries and Information Services FY 2019 Recommended Budget
Joint Finance Committee/ Council
May 21, 2018

2. Department of Libraries and Information Services
Expense History By Fund
Expenses (rounded)
FY 2017
Actual
FY 2018
Revised
FY 2019
Recommended
Library Services Fund
$12,829,000
$14,529,000
$14,232,000
Library Equip Repl-Glendale
27,000
Library Equip Repl-Shared
155,000
180,000
205,000
Total
$13,011,000
$14,709,000
$14,437,000

3. Department of Libraries and Information Services
Expense History By Division or Major Budget Area
Expenses (rounded)
FY 2017
Actual
FY 2018
Revised
FY 2019
Recommended
Library Administration
$595,000
$638,000
$703,000
Library Projects & Grants
1,501,000
1,869,000
1,489,000
Public Services
5,822,000
6,320,000
6,434,000
Support Services
5,093,000
5,882,000
5,811,000
Total
$13,011,000
$14,709,000
$14,437,000
FTEs
107.95
104.56
103.56

4. Department of Libraries and Information Services
Expense History By Category
Expenses (rounded)
FY 2017
Actual
FY 2018
Revised
FY 2019
Recommended
Personnel
$8,172,000
$8,922,000
$9,156,000
Services & Supplies
$2,142,000
$3,034,000
$2,517,000
IS Charges
$2,697,000
$2,753,000
$2,764,000
Total
$13,011,000
$14,709,000
$14,437,000

5. Department of Libraries and Information Services
FY 2018 Accomplishments
Replaced all public computers at ten library sites with new PCs, enhancing customer experience
Pasadena Public Library was awarded nine grants, including major STEAM grant
Partnered with Public Health Department to provide a care navigator to address the needs of patrons impacted by homelessness and mental health issues
Launched Office of the Young Child
Worked with Library Foundation to
complete weather-proofing project
at Central Library

6. Department of Libraries and Information Services
Significant Changes From FY 2018 Budget
Increase of 2.5% to Personnel budget
Proposed Reductions:
Reduce library material budget by $240,000
Reduce 1.00 FTE vacant Library Technician position resulting in less service desk staffing
Reduce $150,000 in contract services resulting in fewer maintenance and improvement projects at Central and branches (flooring, painting, etc.)
Reduce youth programming contract services
Reduce training budget

7. Department of Libraries and Information Services
FY 2019 Key Issues and Strategies
Key Issues
Develop a fiscal strategy to address budget shortfall
Strategies
Evaluate organizational structure
Pursue outside funding opportunities
Evaluate library hours of operation
Maximize use of library trust funds
Review and assess all library programs

8. Department of Libraries and Information Services
FY 2019 Key Issues and Strategies
Key Issues
Develop an infrastructure
improvement program for all
library facilities
Strategies
Work with Public Works Department to assess library facilities and continued maintenance
Evaluate and improve high traffic areas
Partner with Library Foundation on improvements to Central Library
Partner with Library Associates groups on branch improvements

9. Department of Libraries and Information Services
FY 2019 Key Issues and Strategies
Key Issues
Be responsive to safety and security issues
Strategies
Be proactive with safety and security issues
Collaborate with police department on issues
Train security and staff on handling difficult situations
Identify cost effective safety and security measures

10. Department of Libraries and Information Services
FY 2019 Key Issues and Strategies
Key Issues
Maintain high quality programs, services, and initiatives that meet the needs of our community
Strategies
Offer wide variety of community programs for
all ages and stages
Strengthen partnerships with other
departments and local service providers to enhance library programs
In partnership with Public Health Department, continue work of the Office of the Young Child
Continue Care Navigator program
Evaluate programs, services, and initiatives on an ongoing basis