1. WELCOME…or WELCOME BACK!
Parent Meeting
WELCOME…or WELCOME BACK!

2. Welcome or Welcome Back!
Officers and Board of Directors
Volunteer Organization
AFIC Update
Referees
Safety
Injury Reporting
Scrip
Registration/Payment Options
Dibs Volunteer Hours
New Families/Family Liaison
Policies
Conduct Committee
Culture and Teamwork
Conduct Committee/Reporting
Fox River Freeze
What’s New
Fundraising
Home Tournaments
Player Development Committee (PDC)
Off-Season Hockey

3. Appleton Area Hockey Association Officers and Board of Directors
President – Luke Hasbargen
Vice President – Andy Salzwedel
Treasurer – Craig King
Secretary – Amy Merritt
Operations – Amy Evers
Sara Janssen
Keegan Murphy
Ryan Coda
John Bellotti

4. Did You Know…AAHA is a volunteer-only run organization
President
Vice President
Treasurer
Secretary
Program Operations Director
Mite Director
Coaches
Registrar
Fundraising Committee
Scrip Coordinator
Goalie Coordinator
Rental Equipment Coordinators
Member Services
Health and Safety Committee
Webmaster
Dibs Coordinator
New Family Liaison
Tournament Directors
Learn to Play Coordinator
Try Hockey for Free Coordinator
Social Media
Communications
Conduct Committee
Sponsorships
Every position is filled by a volunteer!

5. AFIC Update Scott Horman
AFIC overview
AFIC and AAHA Relationship
AFIC home rink
Ice out March-June
Planned improvements
Champion Center 2019

6. Referees Dave Reichenbacher
FRIHOA Intro
Referees

7. Safety Information – Locker Roomsps
Locker Room Safety
No Phones
No Cameras
No Recording Devices
No Bullying
Locker Room Monitors
SafeSport Certified
Background Check Completed
Enforces Rules
Reinforces Proper Behavior
Referrals to Conduct Committee as appropriate

8. Safety Information - Helmetsips
Helmet Checks
Helmets will be checked by team managers
Helmets must have valid certification date (to cover entire season)
Sticker must be legible.
CHECK THIS STICKER WHEN YOU GET HOME TONIGHT!

9. Safety Information – Concussion Training
Signs and Symptoms of a concussion can include the following:
Headache that gets worse or does not go away
Weakness, numbness
Decreased coordination
Nausea or vomiting
Slurred or confused speech
Drowsy, overly tired for circumstances
One pupil larger than the other
Inability to recognize familiar things or faces
Confused, restless, agitated
Inconsolable
Distressed breathing
Seizures, convulsions
Loss of consciousness
Bottom Line – if your child is injured and acting even slightly out of character, remove them from the activity and seek medical care immediately.

10. Safety Information – Concussion Training cont
All concussions or suspected concussions must be reported to the health and safety committee as soon as reasonably possible via (Player Resources > Player Safety)
Any player with a head injury or suspected concussion must be removed from their current activity (practice, game, etc) and a parent should be notified.
Coaches who suspect a child has a head injury or concussion will remove that child from the activity.
Concussion injuries will require a release from the skater’s doctor stating their recommended plan for return to play.

11. Safety Information – Concussion Training cont
Why?
Your child’s health is far more important than the current game they are playing.
Even a mild concussion has the potential to create lasting effects on your child’s health, mood, and learning.

12. Injury Reporting
Any injury that occurs during an AAHA activity must be reported to AAHA Health and Safety. (Player Resources > Player Safety)
Injury reports will go to our health and safety committee to be reviewed and filed.
The committee may reach out to the coach, the player, or the family if additional information is needed.
WHY?
Documentation of injuries and safety events is an important part of tracking safety concerns as well as improving overall organizational safety.

13. Registration 2018-2019 $150 Due at Registration
Consequence of late/non- payment – this includes team fees set by team managers: Any skater listed on the account that is past due will be suspended from all AAHA activities including practice, dryland, games, and tournaments until the account is brought up-to-date.
$150 Due at Registration
$100 Fundraising Fee ($60 for each additional child in the same family)
Processing Fee (3.25%+$2)
None of this fee goes to AAHA
Looking for different options
Payment Plan
Half of the balance due by 10/6
Remaining balance due by 11/30

14. Registration – online only payments WHY?
Goal – to improve overall efficiency in the collection of timely payments and registration information
Side effect of reaching our goal – retention of great registrars 
ELIMINATED:
Time spent invoicing
Follow-up on unpaid invoices
Unnecessary visits to the mailbox
Collection of payments
Multiple Deposits
Separate payment reconciliation
Late payments and
late payment follow up

15. Dibs Volunteer Hours 20 credits per family
Dibs Coordinator – Stephanie Andraschko
20 credits per family
plus 2 additional credits for each additional child in the family.
Please make yourself familiar with our Volunteer Work Requirements Policy
Credits must be completed or claimed prior to January 15th,
aahahockey.com>AAHA Board>P/P and FORMS>Volunteer Work Requirements Policy

16. Dibs: Volunteer Work Requirements
NEW PER POLICY
PLEASE READ THROUGH THE ENTIRE POLICY!
Dibs No-Shows – any family who signs up for Dibs credits and then doesn’t show up for the scheduled volunteer hours: a. The family account will be charged the $ per credit fee and this amount will be due within five (5) days of the date of the event. If the fee is not paid in full within five days, the player(s) associated with the account cannot participate in any AAHA activities until this fee is paid in full.
Deadline to have Dibs Completed, Scheduled, or Bought Out – the deadline to have your Dibs scheduled or bought out is 11:59pm on January 15th for the current season. Starting midnight on January 16th, membership privileges will be revoked without exception for any family that has not claimed their required volunteer hours or paid the per-credit buy-out fee in full. a) Families will be charged for no-shows and for cancellation of Dibs not rescheduled at the end of the season at a fee of $75.00 per credit owed. Invoices for outstanding Dibs must be paid in full by April 30th. Any invoices not paid in full by April 30th will be subject to collections.

17. New Family Liaison Michael Wheeler
This was new last season and we’re continuing to make improvements! Please reach out to Michael with your ideas!
What does the New Family Liaison do?
Welcome new families to the organization by reaching out to them shortly after they register.
Help families with the transition from Mite to Squirt
Be available to answer or refer team related questions for families.
Share information about conditioning and evaluations or refer families to the appropriate resources.
More to Come!

18. Policies aahahockey.com>AAHA Board>P/P and FORMS
Many new policies have been posted to our website since last season. Please familiarize yourself with our policies and ask any questions you might have.
WHY DID WE IMPLEMENT SO MANY NEW POLICIES?
Policies apply to all families.
Policies reinforce association requirements or expectations.
Policies improve program sustainability and success.
Policies offer consistency.
QUESTIONS? Ask Andy at

19. Conduct Committee Policy Committee Gary Lewis – Chair Ryan Neff
Caryn Rosenbeck
Ryan Kelbert
Keegan Murphy – Board Representation
Open

20. Conduct Committee conduct@aahahockey.com
Handles complaints
Documents the complaint process and the outcomes of complaints
Maintains documentation and retention or filing of complaints
Complaints can be related to players, volunteers, coaches, or parents.
Start with your coach! Coaches should report all complaints to the conduct committee.
If you don’t feel your situation has been resolved at the coach level – go directly to the conduct committee.
GOAL – curb negative or unwanted behavior
If you are uncomfortable with a behavior you witnessed – report it!

21. Reporting Conduct Complaints
When possible, communicate your concerns to your coach first.
You should also file a conduct report and let the conduct committee know that you talked to your coach regarding the incident. Keep any documentation you may have regarding the incident including names, dates, etc.
If you do not feel the situation has been resolved or if the situation escalates, reach out to the conduct committee and let them know you would like them to review your complaint. Provide them with any information or documentation you have regarding the incident.
If you are not comfortable communicating your concerns with your coach, file a conduct report and let the conduct committee know you would like them to review your complaint. Providing the reason you did not reach out to your coach might be helpful.
aahahockey.com>AAHA Board>P/P and FORMS>AAHA Conduct Report Form

22. Fox River Freeze Updates
Teams for the season:
U10
U12 (TBD: 1 or 2 Teams)
U14
There may be state tournaments for U12A, U12B, U10A, and U10B this season depending on the number of teams Wisconsin has at each of these levels.
THIS YEAR – highest number of girls participating in hockey in the state as well as in our area!

23. What’s New this Season?
Powerskating – Amy Brolsma is moving to Colorado! Sad for us, happy for her.
Dryland Training – in lieu of scheduled power skating, we are looking at options for organized dry-land training for our teams.
Goalies Inc – will continue training with Goalies, Inc throughout the season.
Referee Fees – referee fees must be collected by team managers as part of team fees this season. This change reflects recent discussions we have had with FRIHOA and discussions with tax professionals.
Referee Fees – this change reflects recent discussions we have had with FRIHOA and tax professionals.

24. Fundraising 2018-2019 Gamblers Game
Hoist the Cup – date changed – November 30 this year!
Raffle Calendars
Fundraising Meetings

25. Fundraising – Where does the money go?
It’s great that we do all these fundraisers but what do we do with the money?
Goalie Training
Power Skating/Dryland Training
Training for Coaches (certifications, etc)
Coaching Stipends/Reimbursements (non-parent coaches)
Rental Equipment – Repair & Replacement
Volunteer Background Screens
Rink Divider Boards (2018)
Jerseys

26. Scrip Update 71 Families Participating in our Scrip Program
Families raised $25, in skater credits last season
6 Families Paid off their hockey fees using the Scrip Program

27. AAHA Home Tournaments this Season
Girls Hockey Classic – Dec 1 & 2
Girls U14 State Tournament – Mar 9 & 10
Monsters on Ice (Mites) – Mar 16 & 17
We will need:
Baskets for Raffles
Goodie Bags
Volunteer Hours
Support/Fans
Everyone to help!

28. Player Development Committee (PDC)
GOAL – improve our association’s hockey culture and overall athlete development
Focus Points for
Maximizing our utilization of limited ice for skill and knowledge growth
Utilizing off-ice opportunities for skill and knowledge growth
Growing our coaches’ skill sets for teaching hockey and creating a positive experience for the players
“No skater left behind” - all players will have the same opportunity for maximum advancement
MEMBERS
Mike Brolsma – Co-Chair
Tommy Wroblewski – Co-Chair
Mike Koester
Jim Patten
Andy Salzwedel

29. Player Development Committee (PDC)
Breakdown of Tryouts 2018:
Process – skills, small area games, scrimmages
Evaluators – PDC + additional evaluator with strong hockey knowledge (appointed by PDC)
Placements – number of teams and team sizes will be determined based on registration numbers and skill level breakdown from tryouts
Practices/Ice Use
Limited ice
combined team practices
Collaborative use of ice
stations
combined team drills
75/25 split
Encourage more practices vs more games
GAMES – PDC is recommending no more than games at each level NEW!

30. Have you ever been told to hang up your skates in March…
…only to find out everyone else kept their skates sharpened?
We encourage kids to play multiple sports. However, we also want our players to know there are many (many!) spring and summer hockey opportunities!
Amy Brolsma
Power Skating
(she says she’ll be back! )
Agility Hockey Systems

31. We will always strive to do what is best for the kids!
What is best for the overall organization?
What is best for every child in this organization?
We will always strive to do what is best for the kids!

32. AND GIRLS
Have a GREAT Season!

33. Questions?