1. CIMS Contract Overview Dale DeFilipps Branch Chief, PGO

2. CIMS Contracts Office Dale DeFilipps Branch Chief Alan Sims Team Lead
Amanda Haynes
Contracting Officer
Steve Lester
Maryann Schlemmer
Alan Sims
Team Lead

3. General Overview of Contracts & Structure
Procurement Integrity
Multiple award ID/IQ performance based service contracts
Non-Disclosure Agreement
COI Certification
CPMO, PGO, Program , SB, and Contractor Review and Comment Cycle
Contractor Performance Evaluations
PWS requirements
Key Roles & Responsibilities
QASP
Performance Rating Form
Ombudsman
Clearances (minimum)
Task Order Protest
Human Subjects, OMB, Privacy Act, and IT Security
Debriefings
No Zero Dollar PRs

4. Current State CITS – current information mgmt services contract
NGIT and LMIT awardees
Extended until April 6, 2011 (tasks can run an additional 3 months after the April end date)
Management Consulting
Variety of contracts and task orders, e.g. GSA MOBIS, GWACs
ITISS – IT infrastructure support services contract
Perot award through Dept of Army contract

5. Contract Comparison CITS CIMS One domain Three domains
Information Management
Three domains
Information Management, IT Infrastructure, & Management Consulting
One award type (F&O)
3 award categories by business type
F&O, SB, 8(a)
Duration 7 years
Duration 10 years
Two awards
30 prime contractors (different companies)
55 awards
Over 150 named subs/partners
Total value ~$1B
Total value $5B
$3B IM, $1B ITI, $1B MC

6. CIMS Prospectus Broad and flexible scope and access to diversified
talent
Many specialty labor categories
Facilitates small business and 8(a) goals
Performance based focus
CIMS fosters contractor work off-site
Explicitly enables teleworking
Government issued equipment not required but allowed

7. CITS/CIMS Transition Issues
Approximately 48 CITS task orders will be expiring between February 1 and June 30, 2011 and will be re-competed under CIMS
Completed RFTOPs must be received by the CIMS CPMO office at least three months before the requested performance start date. CPMO will review and forward to PGO. For expiring orders program offices may need to allow additional time for contractor transition in case a new (non-incumbent) contractor receives award .

8. CITS/CIMS Transition Issues
COTRs will make recommendations on small business or 8(a) set aside determinations including technical rationale and justification. PGO and the small business specialist will review and the contracting officer will make the final determination.
RFTOPs sent to the contractors for competitive proposals will initially be ed from the PGO Contracting Officer
Inventory of CDC requirements to be procured under CIMS
CITS, non-CITS contracts administered by CDC (GWACs, GSA etc), interagency agreements, new requirements

9. Performance-based service acquisition (PBSA)
Performance-based service acquisition (PBSA) is the preferred method of contracting for services and supplies
Results in better quality services and timely responses
PBSA is contracting for results, not just best efforts
Essential elements include:
Performance requirements described in terms of "what" the required output is, and not "how" the work is to be accomplished
Performance standards or measurements, which are the criteria for determining whether the performance requirements are met
Appropriate performance incentives, either positive or negative
Surveillance plan that documents the Government’s approach to monitoring the contractor’s performance

10. Performance-based service acquisition (PBSA)
Performance Standards/Metrics:
Reflect the level of service required by the Government to meet performance objectives
Standards may be objective (e.g., response time), or subjective (e.g., customer satisfaction)
Service level agreements are performance standards that translate customer’s priorities into measurable performance outcomes
Performance standards use commercial standards where practicable, ensure the standard is needed and not unduly burdensome, and must be measurable, easy to apply, and attainable

11. Performance-based service acquisition (PBSA)
Performance Incentives
May be positive or negative; monetary or non-monetary
If a financial incentive is promised, funding for the incentive must be committed at the time of task order award
Examples of monetary incentives include:
Incentive fees
Share-in-savings
Negative monetary incentives (can be included if the desired results are not achieved, deduction should be equal to the value of the service lost)
Examples of non-monetary incentives include:
Positive performance evaluation
Automatic extension of contract term or option exercise

12. Performance-based service acquisition (PBSA)
Quality Assurance Surveillance Plan (QASP)
The QASP is a plan for assessing contractor performance to ensure compliance with the Government’s performance objectives
Describes the surveillance schedule, methods, performance measures, and incentives
The QASP is included as part of the PWS and inspects the outputs, not the process
The level of surveillance should be commensurate with the dollar amount, risk, and complexity of the requirement

13. CIMS Awardees Full list by category posted on CPMO website
Each domain and business category has 3-11 awardees
43 percent of the awardees are small business or 8(a) companies
Small business and 8(a) companies will receive first consideration for RFTOPs

14. Information Management Domain
Full and Open Business Category
Accenture National Security
Services, LLC
Booz Allen Hamilton
Business Computer
Applications
Deloitte Consulting LLP
Dell Perot Systems
IBM
ICF Incorporated, LLC
Lockheed Martin
Northrop Grumman
Science Applications
International Corp.
SRA International, Inc.

15. Information Management Domain
Small Business Set-Aside Category
2020 Company
Business Computer Applications
DB Consulting Group, Inc.
Emergint Technologies, Inc.
8(a) Set-Aside Category

16. IT Infrastructure Domain
Full and Open Business Category
Accenture National Security
Services, LLC
Booz Allen Hamilton
CACI
Ciber, Inc.
CSC
Dell Perot Systems
HP Enterprise Services, LLC
IBM
Lockheed Martin
Northrop Grumman
Unisys

17. IT Infrastructure Domain
Small Business Set-Aside Category
Amdex
Buccaneer Computer Systems & Service
Emergint Technologies, Inc.
Human Touch, LLC   
8(a) Set-Aside Category
Chickasaw

18. Management Consulting Domain
Full and Open Business Category
Booz Allen Hamilton
CSC
Deloitte Consulting LLP
IBM
ICF Incorporated, LLC
Lockheed Martin
Price Waterhouse Coopers LLP
Sapient
SRA International, Inc
Unisys

19. Management Consulting Domain
Small Business Set-Aside Category
Amdex
Cadence Group Associates, Inc.
Carter Consulting, Inc.
SciMetrika
8(a) Set-Aside Category
Cloudburst Consulting Group
Total Solutions, Inc.

20. RFTOP Process Flow Chart
Program Office develops RFTOP package
CPMO reviews RFTOP package
CPMO forwards RFTOP package to PGO
PGO reviews RFTOP
Contracting Officer issues RFTOP
Q & A period
Contractors submit proposals
Proposals reviewed
Task Order issued and work commences

21. Program Office Develops RFTOP Package
Identify Program Needs
Develop Statement of Work (Performance Work Statement)
Deliverables – include monthly report
Schedule (include transition time)
Quality Assurance Surveillance Plan (QASP)
Recommend appropriate Domain and Business Category
Develop Technical Evaluation Criteria
Develop Independent Government Estimate (IGE)
Loaded Labor Rates
Include Attachments and links

22. Program Office Develops RFTOP Package (cont’d)
Request Clearances
Include response in RFTOP package
Enter Procurement Requisition (PR) in ICE
No zero dollar PRs
Forward RFTOP Package to CPMO
Selects members of the Technical Evaluation Panel
Only FTEs
At least 50% must be certified COTRs
One member cannot be supervisor of another member
Upon issuance of RFTOP, sets up time for Panel to convene

23. CPMO Review CPMO reviews RFTOP Package
CPMO returns package to Program Office
Questions
Recommended changes
Incomplete package
CPMO assigns RFTOP number
Will be numbered by fiscal year, domain & sequential number
RFOP number is identifier until task order is issued
CPMO forwards completed RFTOP Package to PGO

24. Other Important Information
COTRs will need to be trained in the following areas:
Reviewing and evaluating technical proposals
Post -award administration - - COTR duties and responsibilities
Task order funding - - application of bona fide needs rule, severable/non-severable services
Personal Services
Unauthorized Commitments