1. Texas Education Agency Division of IDEA Coordination August 2011

2. HCF Eligibility Application The HCF Eligibility application will open at 12:01 am Monday, August 15, 2011. The deadline to submit the HCF Eligibility application to TEA is 11:59 pm Saturday, October 1, 2011. Technical assistance will not be available on Saturday. Recommendation: Submit your application by 5:00 pm Friday, September 30, 2011 TEA| Division of IDEA Coordination August 20112

3. LEA Eligibility The LEA eligibility criteria that the LEA must not roll forward (carryover) 50% or more of its IDEA-B Formula funds from the previous year (2010-2011) is waived for the 2011-2012 HCF. This LEA eligibility criteria will be re-instated next year for the 2012-2013 HCF. TEA| Division of IDEA Coordination August 20113

4. Cover Sheet Least Restrictive Environment (LRE) Assurance Statement: In previous years, the LRE assurance statement disappeared after the LEA indicated their compliance by selecting Yes. Now, the assurance statement will remain visible on the Cover Sheet. TEA| Division of IDEA Coordination August 20114

5. Cover Sheet TEA| Division of IDEA Coordination August 20115 LRE Assurance Statement will remain visible on Cover Sheet

6. Cover Sheet Pro-Rating Calculator Tool Assurance Statement: A new assurance statement has been added to the Cover Sheet to confirm that, if the LEA pro-rated salaries or services, the LEA used the required High Cost Fund Pro-Rating Calculator tool associated with the application. The Pro-Rating Calculator tool is located in the Additional Resources section of the Help file associated with the HCF Eligibility application. TEA| Division of IDEA Coordination August 20116

7. Cover Sheet TEA| Division of IDEA Coordination August 20117 1. Select Yes if you pro-rated salaries or services for students costs Link to Help file The default for these radio buttons is No

8. Cover Sheet TEA| Division of IDEA Coordination August 20118 2. If you checked Yes above, you must select Yes that you used the Pro-Rating Calculator tool Link to Help file

9. Adjusted Allotment On the member district page, LEAs must enter their Adjusted Allotment amount. In previous years, charter schools were instructed to enter $3,512 as their Adjusted Allotment amount. For the 2011-2012 HCF Eligibility Application, charter schools must enter $5,932 as their Adjusted Allotment amount. This is the state average for 2010-2011. TEA| Division of IDEA Coordination August 20119

10. Adjusted Allotment TEA| Division of IDEA Coordination August 201110 An LEA must enter their Adjusted Allotment amount obtained from their most recent 2010-2011 Summary of Finance (SOF), LPE column for Adjusted Allotment. Charter schools must enter $5,932 as their Adjusted Allotment amount.

11. Student Page Last year, LEAs were required to enter the students current year instructional setting AND the students previous year instructional setting. This year, the LEA is only required to enter the students current year instructional setting. TEA| Division of IDEA Coordination August 201111

12. Student Page TEA| Division of IDEA Coordination August 201112 Use drop down arrow to select current year instructional setting

13. Student Page Regional Day School Program for the Deaf (RDSPD): If the high cost student receives RDSPD services, the LEA must indicate whether the sending LEA or the receiving LEA (RDSPD) enters the students data in PEIMS. If the sending LEA enters the PEIMS data, the system will automatically subtract the LEAs Adjusted Allotment (obtained from the Member District page) from the students costs. If the receiving LEA (RDSPD) enters the PEIMS data, the system will not subtract the LEAs Adjusted Allotment from the students costs. TEA| Division of IDEA Coordination August 201113

14. Student Page TEA| Division of IDEA Coordination August 201114 Sending LEA enters students data in PEIMS LEAs Adjusted Allotment populates

15. Student Page TEA| Division of IDEA Coordination August 201115 Receiving LEA (RDSPD) enters students data in PEIMS Zero Adjusted Allotment populates

16. Non-Public Day School Student Last year, the LEAs Adjusted Allotment amount was subtracted from the non-public day school students costs. Effective this year, the LEAs Adjusted Allotment will not be subtracted from the non-public day school students costs. Instead, a projected amount of state funds that the LEA should receive for the non-public day school student (on the LEAs Summary of Finance) will be subtracted from the students costs. TEA| Division of IDEA Coordination August 201116

17. Non-Public Day School Student The LEA will be required to enter the number of months in contract for the non-public day school student. The system will auto-calculate the projected amount of state funds that the LEA should receive for the non-public day school student (on the LEAs Summary of Finance), by using the formula used in the SPE106 Non-Public Day School Report. The system will subtract the projected amount of state funds from the students costs. TEA| Division of IDEA Coordination August 201117

18. Non-Public Day School Student Formula used by system to calculate projected amount of state funds for non-public day school student: State Funding Amount = FTE x LEAs Adjusted Allotment x 1.7 1 month in contract = 0.1 FTE 2 months in contract = 0.2 FTE 3 months in contract = 0.3 FTE 4 months in contract = 0.4 FTE 5 months in contract = 0.5 FTE 6 months in contract = 0.6 FTE 7 months in contract = 0.7 FTE 8 months in contract = 0.8 FTE 9 months in contract = 1 FTE 10 months in contract = 1 FTE 11 months in contract = 1 FTE 12 months in contract = 1 FTE TEA| Division of IDEA Coordination August 201118

19. Non-Public Day School Student Texas Education Agency/ IDEA Coordination August 201119 1.Enter name of Non-Public Day School 2.Enter number of months in contract 3.Enter total tuition cost

20. Non-Public Day School Student TEA| Division of IDEA Coordination August 201120 Projected amount of state funds auto- calculates and auto-populates. The system will automatically subtract this amount from the students costs.

21. Instructions for HCF Eligibility Application A power point of step-by-step instructions for how to complete the HCF Eligibility application will be located in the Additional Resources section of the Help file associated with the HCF Eligibility application. The power point will also be emailed to the ESC Special Education contacts to make available to the LEAs. TEA| Division of IDEA Coordination August 201121

22. Questions Information regarding the High Cost Fund process is located at: www.tea.state.tx.us/index2.aspx?id=2147490628 The webpage is being updated with the 2011-2012 information and should be completed soon. For questions regarding the High Cost Fund process or the HCF Eligibility application, contact a member of the IDEA Coordination Funding Team at 512-463-9414 or email: hcf@tea.state.tx.us TEA| Division of IDEA Coordination August 201122