1. Overview of Cooperative Contracts Program
Sherri Parks
Director
Contracting and Procurement Services Division, DIR

2. Who is DIR? DIR is the state agency responsible for Key operations
Effective planning, implementation and management of a statewide technology infrastructure that supports agency business operations
Pooling the purchasing power of government and leveraging it to drive down costs and add value to ICT purchases for state government entities
Adopting statewide technology rules and standards that contribute to effective enterprise management of ICT
Promoting security and privacy of state data and networks
Key operations
TexasOnline, the official State of Texas website
Data Center Services
Telecommunications and IP Network
Security
ICT Cooperative Contracts Program

3. ICT Cooperative Contracts
WHAT DO THEY DO?
Create savings for taxpayers by aggressively leveraging the state’s buying power to lower prices and obtain best value
Optimize the purchase of ICT commodities and services
Streamlines process for customers
Reduces duplicate efforts: all contracts competitively procured
Reduces purchasing and contract cycle time: customers issue P.O. directly to DIR vendor
Simplifies sales process for vendors
Include ICT commodity items as contracted product offerings
Hardware and software
Technology staffing services
Other ICT services with high customer demand (seat management, technology training, etc.)
Maintenance

4. Who are DIR’s Customers? Sales by Channel
Sep 07 – Feb 08
* Telecommunications Go DIRect sales of $36 M were distributed to channels via prorated percentage of sales.

5. What Does DIR Sell?
SALES BY COMMODITY TYPE: Sep 07 – Feb 08

6. ICT Cooperative Contracts – Statistics
290 Total Resellers
140 HUB Prime Vendors
121 HUB Resellers
38% Growth in Last 2 Years (FY05-07)
Over $1 Billion Projected for FY08
Customer Base
Market Segmentation Analysis
45% Education
29% State Agencies
26% Local Government
Sep 07 – Feb 08
ICT Cooperative Contract Sales

7. ICT Cooperative Contracts – HUB Statistics

8. ICT Cooperative Contracts – Cost Savings/Avoidance
DIR CUSTOMERS/TAXPAYERS
Savings calculated as difference between DIR price and price available in other states and from other cooperative contracting programs
Additional value (soft costs) not included in calculation
Time/salary savings associated with streamlined procurement process
Additional services or benefits such as “free training”
Improved performance standards and accountability requirements
Sep 07 – Feb 08
ICT Cooperative Contract Cost Savings/Avoidance

9. How to Do Business with DIR
HOW DO VENDORS GET ON DIR’S LIST?
DIR competitively bids all contracts
DIR establishes statewide master contracts with vendors for products or services when sufficient customer demand exists
DIR posts requests for offers (RFOs) on the Electronic State Business Daily (ESDB,
RFOs are generally posted for 30 days
Many contracts include multiple awards
Contracts are awarded for a specified term
DIR offers more frequent bidding opportunities
DIR posts regional RFOs

10. How to Do Business with DIR
HOW DO VENDORS BECOME DIR RESELLERS FOR A SPECIFIC MANUFACTURER/PUBLISHER?
Resellers may respond to the posted RFO
Resellers can be named as subcontractor by a prime vendor
Prime vendors/manufacturers can amend their HUB Subcontracting Plan (HSP) to include additional resellers
WHAT ARE THE REQUIREMENTS TO BE A RESELLER?
Resellers must be authorized to sell the appropriate manufacturer/publisher’s product

11. How to Do Business with DIR
WHAT’S THE EVALUATION CRITERIA OF THE RFO?
Pricing
Vendor’s plan for supporting the contract if awarded
Quality and thoroughness of response
Vendor’s customer references

12. How to Do Business with DIR
DIR WEBSITE
Use the DIR website ( as a resource for information on existing and future opportunities
Bid as prime vendor on contract opportunities as they are posted
Work with prime vendors to become subcontractor
No DIR contract found? Ask about the New Product or Service (NPS) request form

13. How to Do Business with DIR
DIR STORE
Provides searchable access to all Go DIRect contracts
Provides valuable information for specific customer groups
Describes the Go DIRect process in detail
Gives access to current contracting initiatives

14. Current Contracting Webpage

15. Future Contracting Opportunities
CURRENT CONTRACTING INITIATIVES
Posted on DIR’s Web site ( to improve communications between DIR vendors and customers
Lists initiatives by procurement stage
Planning
RFO Postings – links directly to the posting on the Electronic State Business Daily (ESBD)
Evaluation
Negotiation
Recent Awards
Each initiative has a brief description, expected phase completion date, and contact information

16. Current Contracting Initiatives – Planning Stage (p1)
TYPE OF SERVICES/ PRODUCTS
DESCRIPTION
START DATE
RFO RELEASE DATE
CONTACT PERSON
Enterprise Resource Planning (ERP)
Release an RFO to contract with vendor(s) for ERP products and related services
Jun-08
Sep-08
Mark Howard
Augmenting RFO to Surveillance Equipment and Services
Release RFO to augment surveillance equipment and services to add access controls such as card readers
Jan-08
Jul-08
Comprehensive Web Development and Mgmt Services
Release RFO to contract with vendor(s) to provide website design, development and hosting
Joanne Severn
Emergency Preparedness Hardware
Release RFO to contract with vendor(s) to provide hardware and devices for the purpose of emergency preparedness
Nov-07
Shannon Kelley

17. Current Contracting Initiatives – Planning Stage (p2)
TYPE OF SERVICES/ PRODUCTS
DESCRIPTION
START DATE
RFO RELEASE DATE
CONTACT PERSON
Mobile Police Video
Release RFO to contract with vendor(s) to provide mobile video cameras for use in police vehicles
Jan-08
Jul-08
Shannon Kelley
Microsoft Master Services Agreement
Release an RFO to provide a statewide technical services agreement with Microsoft Corporation
May-08
Joanne Severn
Internet Subscriptions
Release an RFO to provide access to a product or service on monthly or yearly or seasonal basis.
Oct-08
Kerry Stennett
Networking Equipment including Telecommunication Parts and Supplies
Rebid networking equipment to allow opportunity for new vendors and products. Vendors with existing contracts will not need to rebid.
Mark Howard

18. Current Contracting Initiatives – RFO Posting
TYPE OF SERVICES/ PRODUCTS
DESCRIPTION
START DATE
RFO RELEASE DATE
CONTACT PERSON
Augmenting Software Products and Related Services
RFO DIR-SDD-TMP-126
July 7, 2008
August 8, 2008
Carrie Cooper

19. Current Contracting Initiatives – Evaluation Stage
RFO NUMBER
START DATE
END DATE
CONTACT PERSON
Apple-Branded Hardware Products and Related Svcs
DIR-SDD-TMP-116
4/8/2008
Q4 2008
Carrie Cooper
Deliverables-Based IT Services (DBITS)
DIR-SDD-TMP-115
4/12/2008
Q3 2008
Dell-Branded Hardware Products and Related Svcs
DIR-SDD-TMP-120
4/15/2008
Emergency Preparedness Software
DIR-SDD-TMP-104
7/13/2007
Q2 2008
IBM-Branded Hardware Products and Related Svcs
DIR-SDD-TMP-121
4/23/2008
Lenovo-Branded Hardware Products and Related Svcs
DIR-SDD-TMP-122
6/3/2008
Regulatory Software
DIR-SDD-TMP-110
4/9/2008
Technology-Based Conferencing Products/Svcs
DIR-SDD-TMP-118
6/7/2008
Technology Based Training
DIR-SDD-TMP-094
7/18/2008

20. Current Contracting Initiatives – Negotiation Stage
RFO NUMBER
START DATE
END DATE
CONTACT PERSON
Break/Fix Services
DIR-SDD-TMP-096
11/5/2007
Q2 2008
Carrie Cooper
IT Staffing Services
DIR-SDD-TMP-109
1/11/2008
Q3 2008
Miscellaneous Information Technology (IT) Hardware Peripherals, Components, and Related Services
DIR-SDD-TMP-092
10/25/2007
Security Services
DIR-SDD-TMP-100
12/3/2007
Technology-Based Recording Equipment, Software, and Services
DIR-SDD-TMP-111
2/15/2008

21. Current Contracting Initiatives – Recent Awards
VENDOR
START DATE
END DATE
CONTACT PERSON
Enterprise Architecture
Multiple Awards
4/16/2007
7/02/2008
Phyllis Benitez
Cabling Services
5/13/2008
5/13/2010
Joan Scott
Computers
6/6/2007
6/6/2008
Brian Bell
Court Case Management Software
5/5/2008
5/6/2009
Managed Services for Information Technology (a/k/a Seat Management Services)
4/24/2008
4/23/2011
Aiko Morales

22. Significant Re-procurement Opportunities
TEX-AN
Current TEX-AN contract expires August 31, 2009
Re-procurement will take place fall 2008 through summer 2009
Vision document: www1.dir.state.tx.us/texan/stg1/visiondocument.htmls
TEXASONLINE
Current contract expires December 31, 2009
RFO release October 2008
Vision document: www1.dir.state.tx.us/tol/rfo/vision.htm

23. Contracting and Procurement Services
Contact Information
Sherri Parks, Director
Contracting and Procurement Services
(512)