2. Steering committee Name Department Jonathan Neff
College of Health Professions & Biomedical Sciences
John Greer
Mansfield Library
Lorrie DeYott
IT HelpDesk
Jacob Wilson
Student Affairs IT
Aaron Heiner
Athletics
Travis Tolzien
Administration & Finance
Sherri McWilliams
W.A. Franke College of Forestry & Conservation
James Poelstra
Rural Institute
Eric Tangedahl
College of Business IT

3. Drivers
EOL on-premise hardware, difficult to get enterprise level support without an enormous spend
Costs of O365 are already included in existing licensing

4. Goals Eliminate on-premise email
Have staff, faculty and students sharing one system with a common experience

5. Benefits Significant reduction in infrastructure capital costs
Reduced effort required for supporting users
Reduce overall complexity of providing
Students and employees will be able to look up each-other via their Global Address List instead of resorting to using the website directories
Employees will also see increased mailbox capacity (50 GB/user)
Lay the groundwork for adopting other Office 365 services in the future

6. Project components Identity Primary Email Migration
Banner generates NetID feed into O365
Primary
mso.umt.edu alias
umontana.edu primary
Migration
Move resources

7. Timeline Schedule is not finalized
Steering Committee will guide us on timing as project moves forward
Realistic assessment indicates Go Live no earlier than spring break
Initiation
Planning
Build Up
Implementation
Systems
Analysis
Single NetID
Pre-staging
Training & Coordination
Go Live
Mail flow changes
Users migrate data
Listserv subscriptions
Operationalize

8. Analysis Distribution lists Resources/rooms Mail contacts
19 custom domains
Public folders
Other systems impacted (e.g. Box)
Initiation
Planning
Build Up
Implementation
Systems
Analysis
Single NetID
Pre-staging
Training & Coordination
Go Live
Mail flow changes
Users migrate data
Listserv subscriptions
Operationalize

9. Go Live What are some key changes? What isn’t changing?
What does go-live experience look like?
Initiation
Planning
Build Up
Implementation
Systems
Analysis
Single NetID
Pre-staging
Training & Coordination
Go Live
Mail flow changes
Users migrate data
Listserv subscriptions
Operationalize

10. Impacts to users From/Reply To will change to @umontana.edu
All employees will be provisioned an account based on Banner
alias choice will not direct mail flow
GAL will be unified for students and employees
Employees will need to move inbox and calendar data after go-live

11. Things that aren’t changing
You will receive at all your current addresses
Custom domains are given a choice in primary change
Active Directory is still available
Existing clients will continue to work (Mac Mail, Outlook, etc.)

12. Go live user experience
Users automatically provisioned in O365 by Banner
MX records point incoming mail to O365
Users have two mailboxes (one in O365, one in Exchange)
Mail sent from Exchange to Exchange can end up in the Exchange mailbox
User migration
Users add a second mailbox to their Outlook client via their NetID
Users drag and drop between the two accounts
Users set up a mail redirect in their old Exchange account to catch internal s and send to O365
Users switch all clients from first.last Exchange to NetID O365
Users may need to update Listserv memberships