1. Data Coordinators Meeting
October 15, 2018

2. Agenda State Reporting: PD Reporting Cognos Update Assessments
Staff Evaluation
BEDS, Summer School Program Services
Code Changes/Definitions
PD Reporting
Cognos Update
Assessments
Regents Updates
NYSITELL overview
3-8 & NYSAA

3. State Reporting 17-18 Staff Evaluation
Data due: Thursday, November 16 at noon
Certification deadline: Friday, November 30
Submitted via SED Monitoring Application in IRS Business Portal
Don’t forget to report Principals
New SIRS-326 Staff Evaluation report
Refreshed daily

4. Your District’s APPR Summary
Posted on IRS Business Portal:
Describes which educators need
Original Scores ONLY
Original AND Transition Scores
Whether or not the optional components are used
Who should have a State-provided Growth score (SPG)
Who has an SLO based on a NYS grades 3-8 ELA or math assessment
Who needs an Alternate SLO score

6. Reporting Original Scores

7. Reporting Transition Scores

8. What this looks like in Level 0 – no optional scores

9. State Reporting 18-19: Staff BEDS ePMF
Teachers
Staff Snapshot (SIRS-320)
ePMF – located in TAA (Teacher Access and Authorization) system
Teachers log into TAA
Add teaching assignment
December 14: Deadline for teachers to complete ePMF form in TAA
February 1: Certification of ePMF forms due in TAA
Non-Teaching Professionals
Staff Snapshot (SIRS-320) & Staff Assignment (SIRS-318)
ePMF (not required)
Non-Teaching Professionals log into TAA
Review data
February 1: Certification due in TAA
Race/Ethnicity are required fields this year
January 31: data for Course Instructor Assignment & Student Class Entry/Exit due by noon
New Course Code for Grade 10 Global History NF: 04052NF

10. State Reporting 18-19: Student Data
January 4
Counts of UPK students collected for UPK grant funding
Enrollment counts collected for preliminary State Aid allocations
FRPL counts for preliminary State Aid allocations
(SIRS-312, 313, 314, 316, 319, 323, 350)
Summer School Program Services (SIRS-401)
October 25: Eligible for Alternative Assessment Program Service due (SIRS-401)

11. Program Service – Homeless Student
MAARS Data Workshop - Data 101
Program Service – Homeless Student

12. Level 0 – Staff Snapshot changes
MAARS Data Workshop - Data 101
Level 0 – Staff Snapshot changes
Race/Ethnicity
, required
“DECLINED” will be an option

13. Data Requirements – FRPL Community Eligibility Provision (CEP)
MAARS Data Workshop - Data 101
Data Requirements – FRPL Community Eligibility Provision (CEP)
CEP districts & schools
Do not report all student in a CEP school/building as Free Lunch (PS 5817)
CEP does not equal poverty
Only report students that are eligible
Direct match
Income verification forms

14. PD Reporting: Pupils with Disabilities Reporting
Special Education Reporting, also known as:
October Snapshot Reporting
BEDS Day Snapshot Reporting OR
Topics:
Due Dates and VR Reporting Data Chart
Extracts Needed for Reporting
Summer Enrollment Help Guide
PD Walk-In Session for October Reporting
Contacts

15. PD: October Snapshot Reporting
VR’s 1-6, VR 8
Certification Due Date – January 7, 2019
NYSED Certification and Due Dates At-A-Glance
See Handout #1: NYSED Certification and Due Dates At-A-Glance for the School Year
Uses October Snapshot Data - Students enrolled and with program services/IEP in effect on BEDS day 10/3/18
VR 7 and VR 9 are Provider reports, which do NOT use data from the October Snapshot, however do populate from SIRS data, and need to be reviewed.
See Handout #2: SPED Verification Reports – October PD Verifications (VR Reporting Data Chart)

16. PD: October Snapshot Reporting
What SPED data needs to get uploaded for October Snapshot VR reports?
Type of Disability - source: Frontline IEP extract
To extract from Frontline: Maintenance > SIRS Extracts > Programs Fact Extract > Type of Disability
To Upload to Level 0: Program Fact > Type of Disability
October Snapshot - source: Frontline IEP extract
To extract from Frontline: Maintenance > SIRS Extracts > October Snapshot Extract
To upload to Level 0: SE Snapshot > BEDS Day Snapshot
See Handout #3: SPED PD Reporting Info - HELP GUIDE

17. PD: October Snapshot Reporting
As you upload your TOD extract, you may run into enrollment errors; remember:
‘Summer Enrollments’ are needed for all classified CPSE students, regardless of ESY services.
CPSE Students who have not be Declassified before July 1, are still considered a ‘preschooler with a disability’ until they reach ‘school-age’.
See Handout #5: Preschool or Pre-Kindergarten SWD – Transitioning to Kindergarten Scenarios
OTHER:
PD October Snapshot Reporting Workshop – Walk-in sessions at MAARS to help with your reporting! Registration link in from Daron Lowell
Monday 10/ pm
Tuesday 10/30 9am - 12pm and 1 - 4pm

18. PD Reporting: MAARS Contacts for Data Reporting
PD Reporting and Frontline IEP Info:
Kerri Baxendell
Cindi Clarke
Level 0: Daron Lowell
SIRS Data: Laurie Hazard
SMS Specifics: Contact your SMS Liaison

19. MAARS Website

20. monroe2boces.org

21. MAARS Website

22. NYSED L2RPT (a.k.a. Level 2)

23. WNYRIC Level 1 Reports (a.k.a. Data Warehouse)

24. COGNOS 11 - Resources PDF Documents: Level 1 and Level 2
Short Videos: New Menu Icons and Navigation Tips

25. To Find COGNOS 11 Resources
On the MAARS website:
Go to the “NYS Reporting” tab
Choose “Data Warehouse” from the drop down menu

26. Regents 2019 Regents Calendars Updates on: August 2018 January 2019
June 201
Teleform
ASAP

27. NYSITELL M.A.A.R.S. High Level Process
MAARS will load NYSITELL results to L1, on the last Wednesday of each month, for all schools.
NYSED is not providing the conversion charts for NYSITELL exams. 
If you have any questions or concerns please contact Brenda Fagan at or

28. NYSAA New Software for Kite Student Portal:
Refer Weekly Digest dated 9/07/18
Section: “NYSAA Computer Based Testing”
New software for Kite Student Portal
Uninstall and re-install required on ALL devices.

29. NYSAA Important Dates Refer Weekly Digest dated 9/28/18
Attachment: “ CBT-NYSAA-Data-Pull-Load-Dates(MAARS).pdf” (review as there are important points to remember as you work with student data in Educator portal as well as keeping Level 0 up-to-date)
October 25th and November 29th (by noon) are the two data due dates for Level 0 NYSAA program service codes needing to be up-to-date.
Also Refer to Section “ NYSAA CBT-Important Dates to Remember” that will link you to the CBTsupport post listing “Dates to Remember” overall dates/deadlines to keep in mind.

30. 3-8 Assessments PBT & CBT:
NYSED Assessment Ordering System is Open until December 14th for ELA & Math assessment orders.

31. 3-8 Assessments (cont.) CBT :
Tech Readiness is available for “current” Operational CBT schools
Operational vs Field Testing
Statewide Simulation
Please review Weekly Digest dated 10/05/18
Please make sure to keep your OODP student data (program services records) accurate & up-to-date.
We have our first OODP school that maybe participating in Operational CBT this year.

32. 3-8 Assessments (cont.)
Welcome to Greece CSD as they share some of their experiences with CBT roll-out within their schools…

33. Next Steps Future Meetings- Remote vs. In-person
ESSA Decision Tables- Data Workshop
November Monthly MAARS calendar
Questions?

34. Next Meeting: Options: 9:00 am January 28, 2019 (in-person) 1:00 pm January 29, 2019 (remote via Zoom)
Thank you for coming!