1. Financial Aid Training
for
Academic Advisors

2. Purpose of this Training
Give Academic Advisors a broad understanding of Financial Aid, including types of federal and state aid, important dates and deadlines as well as how a student’s educational progress effects their financial aid.
FAFSA vs WASFA
Cost of Attendance vs Financial Aid Awarded
Enrollment Requirements
Satisfactory Academic Progress
Pace/Completion Rate
GPA Requirements
Max Time Frame
Petition Process
Other Financial Aid Items
Summer Financial Aid
Tips for Academic Advisors

3. What is Financial Aid?
Any Money you get to pay for your charges and expenses while attending CWU

4. FAFSA vs WASFA Free Application for Federal Student Aid (FAFSA)
US Citizens
Eligible Non-Citizens
Permanent Resident with a Permanent Resident Card
Conditional Permanent Resident with a Conditional Resident Green Card
Washington Application for State Financial Aid (WASFA)
Must be a Washington Resident
Not eligible to fill out FAFSA due to immigration Status

5. Important Time Frames and Deadlines
FAFSA / WASFA
Priority Deadline : October 1 – February 1
Scholarship Central
Open : October 1 – February 1
Verification Deadline
Submitted by : April 1
August 1, 2019 submitted income and other complex revision requests. Cannot guarantee that verification of documents submitted after this date will be completed for an on-time fall financial aid payment

6. Important Time Frames and Deadlines
Tuition and Fees due
5th day of the quarter
Financial Aid Refund
10th day of the quarter
Payment Plan Enrollment
5 – 10th day of quarter
Unpaid Tuition Late Fees
11th and 30th day of quarter

7. Types of Financial Aid (2018-2019 amounts)
Federal Aid
State Aid and Institutional Aid
Pell Grant up to $6,095
SEOG $1,050
Loans
0 – 45 Credits Earned: $5,500
46 – 90 Credits Earned: $6,500
91 + Credits Earned: $7,500
Parent PLUS Loan
Washington State Need Grant up to $6,560
College Bound Scholarship starts at $823
CWU Tuition Waivers
Merit up to $5,000 (2,1,1,1)
Up to $1,800 depending on FAFSA info and other aid offered

8. College Bound Scholarship
In 2007 the Washington State Legislature established the College Bound Scholarship. This program was created to provide state financial aid to low-income students who may not consider college a possibility due to the cost. The scholarship covers tuition (at comparable public college rates), some fees, and a small book allowance.

9. 2018-2019 Cost of Attendance for the Year
Tuition (10-18 credits per quarter for 3 quarters) ($6,170 Resident or $21,151 Non-Res.)
Fees ($1902)
Housing / Food ($11,115) ($10,383 - $15,877)
Books / Supplies (Budgeted at $1,002)
Transportation (Budgeted at $1,260)
Misc. Living Expenses (Budgeted at $1,752)
TOTAL: $23,201

10. What does typical first quarter look like?
Charges
Potential Aid Package
$2,700 FT tuition and fees
$4,446 Room and Board*
$334 Books (est.)
$7,480 total
$224 Parking Pass
$500 Remedial Course fee
$8,000+ is closer to reality
*$4,446 + $3,668 + $3,001 = $11,115
$2,031 Pell
$350 SEOG
$2,186 SNG
$274 CBS
$1,815 in loans (non PLUS)
$6,656 total

11. Enrollment Requirements
Loans: At least ½ Time (6 Credits)
Grants: Credits = Full Time* / Full Award ($4,842)
9 – 11 Credits = ¾ Time / 75% Award ($3,631)
6 – 8 Credits = ½ Time / 50% Award ($2,421)
1 – 5 Credits = Less than ½ Time / 25% - 0% Award (depending)
*Western Undergraduate Exchange (WUE) and Non-Resident Tuition Discount require 12 credits

12. Satisfactory Academic Progress
Cumulative Credit Completion Rate (PACE)
Minimum Grade Point Average (GPA)
Maximum Time Frame Requirement
CWU Academic Standing Requirement (don’t be suspended)
Once suspended from aid, student remains suspended until they petition to have it reinstated

13. Satisfactory Academic Progress: PACE

14. PACE Example - Freshman
Fall
Pace
Winter
Math Part!
Spring 10
62.5% 15
= 25
80% 16
= 41
87%
= 31
= 47
Fall
Pace
Winter
Math Part!
Spring 5
31.2% 15
= 20
64% 16
= 36
76.5%
= 31
= 47
State Aid Suspended
$2,461
SAP Petition after winter: (fall) (fall) = 82%

15. SAP Process
Once suspended from Aid, a student must petition to have it reinstated
We check SAP the Wednesday/Thursday following finals
Communication ( and letter) sent and checklist items created the Friday following finals
Petitions due the 15th day of class (Spring Quarter due April 10)
Reviewed in order received
May request supporting documentation, including Academic Plan
May be placed on probation or two quarter contract

16. Communication
This student completed 2/16 for a pace of 12.5% and was suspended from WA State Aid. Student is still eligible for Federal and Institutional aid.

17. Petition What caused you to fail SAP requirements?
How did the situation directly impact your ability to be successful?
What is the current status of the situation?
How are you ready to be successful going forward?

18. Academic Plan
If requested, we need to see how the student will regain SAP (typically GPA) within two quarters.
Query CWFA_SAP_VIEW_B
ID and Name
Cumulative GPA
Total Attempted
Total Earned
% of Completion

19. Minimum Cumulative GPA (reviewed at the end of the Academic Year)

20. Academic Plan Students must be enrolled in the classes listed
Please indicate if these are repeat classes
Class standing may change
Minimum grade to achieve required GPA at the end of two quarters
Students will be held to listed classes/grades

21. (ALL credits attempted including transfer credits)
Maximum Time Frame
(ALL credits attempted including transfer credits)

22. Summer Aid
Summer aid is not included in your academic year award and requires separate processing. Summer Cost of Attendance is based on the session length. Summer term is the last quarter of the award year at CWU and typically funds are extremely limited by this time of year.
Pell Grant
College Bound Scholarship brings State Need Grant
No WUE/NRTD
Remaining Loan Eligibility
Community College and FAFSA

23. Other Financial Aid Items
Consortium Agreements – allow us to count dual enrolled credits at another institution towards the enrollment for FinAid purposes. Refer to Financial Aid Office for eligibility/process.
R2T4 – No Earned credits (complete withdrawal or all Fs) a portion of the aid may be reversed for the quarter.
Change in class standing leads to additional loan eligibility
Financial Aid for Internships – start paperwork early

24. How Advisors Can Help
Stress completing classes, especially first quarter
Refer to to-do list items. Financial Aid will start with FA:
Mention Remedial Class fees
Encourage WASFA/FASFA completion, especially at fall enrollment
Estimated Award letter vs Actual Award Letter (Social Security Number)
Ask: “What’s your balance?” to get students checking.

25. OFFICE OF FINANCIAL AID Monday – Friday: 9am to 4pm (closed holidays)
Bouillon Hall Room 106
(509)
Counselors Available
Monday – Friday: 9am to 4pm (closed holidays)
Social Media
Appointment based meetings coming soon!

26. QUESTIONS?